Administrative Assistant Ii

2 weeks ago

Toronto, Canada University Health Network Full time

JOB POSTING #916390

Position: Administrative Assistant II

Department: Hereditary Kidney Disease and Onco-Nephrology Clinic

Site: Toronto General Hospital

Reports to: Manager

Scale/Grade: A0 06

Hours: 37.50 Hour/Week; Days

**Salary**: $45,357 - 56,745 per annum

Status: Permanent Full-time

Transforming lives and communities through excellence in care, discovery and learning...

At University Health Network, which consists of Toronto General, Toronto Western, Princess Margaret and Toronto Rehab hospitals, nothing is more important to us than our team of dedicated employees. UHN focuses on creating and maintaining a workplace of choice, where our people are recognized and valued. We focus on creating a workplace where people enjoy the challenge of their career, create and engage in best practices and are treated with respect.

The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities, the principal responsibilities include: utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedule; administering and monitoring billing procedures and departmental budgeting records; ensuring efficient operation of the office, within the scope of authority; modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats; providing functional supervision to lower classified clerical position(s); performing clerical support functions.

QUALIFICATIONS
- Completion of Grade XII or recognized equivalent
- Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
- Two (2) years related secretarial support experience
- Previous on-the-job computer/word-processing, database and spreadsheet software experience
- Excellent organizational and time management skills
- Excellent interpersonal and customer service skills
- Excellent verbal and written communications skills
- Good knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Solid experience in a Microsoft Office environment
- Previous supervisory experience preferred
- Knowledge of medical terminology preferred
- Experience working in a health care environment preferred
- Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

POSTED DATE: March 23, 2023 CLOSING DATE: April 6, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide for the open position. Applicants need to make their requirements known when contacted.

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