Administrative Assistant, Medical

4 weeks ago

Toronto, Canada University Health Network Full time

Job Posting #909542

Position**:Administrative Assistant II, Medical (McCain Centre for Pancreatic Cancer (WMCPC)**
Site: Princess Margaret Cancer Centre
Department: Medical Oncology and Hematology

**Salary**: $23.28 - $29.10 per hour
Hours: 37.5 hours per week
Status: PFT (Permanent Full-Time)

This position will provide administrative support to the multidisciplinary and interprofessional team within the Wallace McCain Centre for Pancreatic Cancer (WMCPC) at PMH/UHN. The WMCPC is an integrated multidisciplinary program providing the highest quality patient centered care from pre diagnosis and throughout the entire care pathway. The Medical Administrative Assistant II is a key member of the team by providing initial program information to patients, families and health care practitioners coordination, scheduling and administrative services, exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of professional/medical personnel and patients, including: performing reception responsibilities; acting in a moderately independent manner to maintain coordination of patient appointments; liaising with internal and external providers; providing word processing/typing services for assigned personnel; performing cross-functional responsibilities, as assigned and performing other duties consistent with job classification, as required.

**Key Responsibilities**:

- Booking new patient consults / reassessments
- Assist with triaging process for new patient referrals into the Program
- Retrieving necessary external medical information and documents pre and post clinic
- Scheduling tests/procedures / workup for patient visits as needed
- Database entry - Tracker and REDCap
- Maintaining Program Website
- Supports the program in collating reporting documents necessary for various internal and external reports to key stakeholders
- Establishes, implements, maintains and ensures appropriate systems are in place to enable efficient workflow flow activities
- Arranging Booking meetings for 3-15 people
- Meeting minutes

**Qualifications**:

- Minimum completion of Grade X or recognized equivalent, College and/or Bachelor’s degree preferred
- Completion of a recognized medical or business post-secondary secretarial arts program diploma
- Minimum three to five years (3-5) related medical secretarial experience
- Knowledge of electronic patient record and scheduling systems.
- Previous experience Microsoft Office Environment and working with computer/word-processing, database and spreadsheet software
- Excellent interpersonal and customer service skills
- Excellent organization and time management skills, including verbal and written communication skills
- Ability to work well under pressure, multitask and prioritize work
- Ability to work independently and as a team player
- Ability to produce high quality and accurate work in accordance with hospital standards
- Experience working in a health care environment within a teaching hospital preferred
- Ability to address patient/families concerns and anxieties with patience and understanding
- Experience in coordinating patients from referral through to treatment
- Experience developing and working with Standard Operating Procedures (SOPs)
- Arranges small to mid-size formal and informal meetings/events
- Utilizes knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel
- Draws upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities
- Organizes, modifies, and maintains confidential electronic/paper filing/retrieval methods, systems and/or formats
- Ensures efficient operation of the office, within scope of authority
- Performs other related clerical support activities related to maintain program functions
- Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner
- Record minutes from meetings as required
- Utilizes knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel
- Draws upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities
- Organizes, modifies, and maintains confidential electronic/paper filing/retrieval methods, systems and/or formats
- Ensures efficient operation of the office, within scope of authority
- Performs other related clerical support activities related to maintain program functions
- Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, d

  • Part Time Medical Administrative Assistant

    7 days ago

    Toronto, Canada Ellis Park Medical Full time

    Are you extremely organized, great at multitasking and passionate about helping people? Do you have experience working in a medical or health clinic? Are you familiar with using an EMR? We are looking for a part time medical administrative assistant to join our close-knit team at Ellis Park Medical in the high park are of Toronto. Duties include booking...

  • Medical Assistant

    1 day ago

    Toronto, Canada Appletree Medical Group Full time $17

    Medical Assistant - 900 Albion Rd., TorontoWho We Are:Appletree Medical Group is the most progressive multi-disciplinary medical group in Canada. We assist and manage the practices of Ontario’s best family physicians and specialists, including physicians offering virtual healthcare services. For over two decades, we have worked with bright and motivated...

  • Medical Assistant

    11 hours ago

    Toronto, Canada Appletree Medical Group Full time

    Medical Assistant - 900 Albion Rd., TorontoWho We Are:Appletree Medical Group is the most progressive multi-disciplinary medical group in Canada. We assist and manage the practices of Ontario’s best family physicians and specialists, including physicians offering virtual healthcare services. For over two decades, we have worked with bright and motivated...

  • Assistant Manager-medical Administration

    4 weeks ago

    Toronto, Canada Watson Medical Clinic Full time

    Assistant clinic manager job assisting the clinic manager with daily duties - Respond and ensure that patient inquiries and complaints are handled in an appropriate, timely, and satisfactory manner - Prepare work schedules for medical office assistants - Ensure the office policies and procedures are implemented and adhered to - Ensure that MOAs complete...

  • Medical Assistant

    1 day ago

    Toronto, Canada Appletree Medical Group Full time

    **Medical Assistant - Mississauga/Toronto/GTA** **Who We Are** Appletree Medical Group is the most progressive multi-disciplinary medical group in Canada. We assist and manage the practices of Ontario’s best family physicians and specialists, including physicians offering virtual healthcare services. For over two decades, we have worked with bright and...

  • Medical Office Assistant

    4 weeks ago

    Toronto, Canada Prime Medical Centre Full time

    Seeking a Medical Office Assistant. **Responsibilities**: - Schedule appointments for patients. - Answer telephone calls. - Provide patients with information about available services and fees. - Handle correspondence. - Take patient vitals - File medical records. Previous Medical Administration and EMR experience mandatory. Clinic location: 68 Abell...

  • Medical Administration

    6 days ago

    Toronto, Canada Watson Medical Clinic Full time

    Register and schedule patients in a professional manner - Book/confirm appointments with patients and physician offices - Answer the phone, take messages, and handle patient inquiries - Prepare and send documents to Physicians, Pharmacies, and Patients - Follow-up on lab results and doctor requests - Assist with invoicing and collecting payments - Assist...

  • Medical Office Assistant

    1 month ago

    Toronto, Canada bayview finch medical centre Full time

    **About us** We are professional and our goal is to Busy private medical office located in bayview# cummer, seeking a full-time medical administrative assistant. Must have experience with Oscar and a minimum of 1 years working in a medical clinic/office or hospital setting.. - Serves patients by greeting and helping them, scheduling appointments, and...

  • administrative assistant, medical

    1 month ago

    Toronto, Canada Immigration Medical Examiners Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingHospital/medical facility or clinicTasksCoordinate the flow of informationInterview patients to obtain case historiesOpen and distribute regular and electronic incoming mail and other materialSchedule and confirm appointmentsComplete insurance and...

  • administrative assistant, medical

    4 weeks ago

    Toronto, Canada Immigration Medical Examiners Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingHospital/medical facility or clinicTasksCoordinate the flow of informationInterview patients to obtain case historiesOpen and distribute regular and electronic incoming mail and other materialSchedule and confirm appointmentsComplete insurance and other claim...

  • Medical Administrative Assistant

    1 month ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a talented **Medical Administrative Assistant** for our midsized medical practice. Are you an Administrative Assistant with three to five years of experience? Do you have experience in a healthcare setting? Do you work well with both physicians and staff? Do you have a passion for quality and can...

  • Medical Administrative Assistant

    1 month ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant in two of our departments. We are a large medical practice (approximately 140+ doctors and 95+ Medical Administrative staff) and are seeking two new staff to join our team. You can learn more about us here Note: We are a fully COVID vaccinated workplace unless a...

  • Medical Administrative Assistant

    4 weeks ago

    Toronto, Canada Sunnybrook Department of Medicine Association Full time

    The Sunnybrook Department of Medicine Association is seeking a Medical Administrative Assistant. You can learn more about us here **_ Experience in the EMR system Accuro is an asset but is not mandatory._** Are you an experienced Medical Administrative Assistant looking for an exciting opportunity to join a dynamic and fast-paced team? Look no further...

  • Medical Office Assistant

    4 weeks ago

    Toronto, Canada Brian P Chan Medical Professional Corporation Full time

    **About us** Gastroenterology, single specialist practice, located in Scarborough. Seeking a permanent Medical Office Assistant for a busy and dynamic clinical practice, Monday-Thursday, 8-4pm. The Medical Office Assistant will demonstrate excellent interpersonal and communication skills, with strong multi-tasking and organizational...

  • administrative assistant, medical

    1 month ago

    Toronto, Canada REXDALE MEDICAL CLINIC Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksInterview patients to obtain case historiesSchedule and confirm appointmentsComplete insurance and other claim formsMaintain filing systemOrder supplies and maintain inventoryDetermine and establish office procedures and routinesEnter and format electronically based medical...

  • Medical Administrative Assistant

    1 month ago

    Toronto, Canada The Borough Health & Wellness Full time

    **Who we are**: The Borough Health & Wellness is a growing, highly reputable, comprehensive medical clinic dedicated to delivering quality patient care. The Borough is driven by individuals who want to redesign the typical notion of the doctors office and re-energize our client’s experience in the healthcare system. We believe that genuine human connection...

  • Medical Administrative Assistant

    4 weeks ago

    Toronto, Canada The Bespoke Wellness Group - Executive Health Centre Full time

    Medical Office Administrative Assistant **Job Overview** Clients come to **The Bespoke Wellness Group - Executive Health Centre** because we are leaders in delivering what they really need: personalized healthcare leveraging the knowledge of precision medicine. We remain leaders by staying focused in doing more of what we’ve always done well: helping...

  • Medical Administrative Assistant

    6 days ago

    Toronto, Canada North York Sleep & Diagnostic Centre Full time

    The Administrative Assistant role involves various administrative responsibilities, such as: - Preparing sleep study charts with patient documentation; - Inserting/cancelling/rescheduling/confirming appointments using EMR system; - Managing tasks in EMR; - Scanning, saving, and organizing documents; - Using referral tracking log; - Recognizing a type of...

  • Medical Office Assistant

    6 days ago

    Toronto, Canada Rexdale Medical Clinic Full time

    **Essential Job Responsibilities**: - Greets and directs patients to exam rooms - Performs clerical duties such as faxing prescriptions and medical reports to the appropriate recipients - Prepares exam rooms for patient visits by preparing the necessary instruments and supplies - Ensures all exam rooms are clean and stocked. Restocks items as needed -...

  • Medical Office Assistant

    1 month ago

    Toronto, Canada HeartHealth Medical Centre Full time

    Previous Medical Administration and EMR experience mandatory. Clinic location: 360 College St. Toronto Hours: M-F 9am-5pm Benefits after 3 months Language Requirement: Portuguese Expected start date: May 1, 2023 **Salary**: $20.00 per hour **Benefits**: - Extended health care Flexible Language Requirement: - French not required Schedule: - 8 hour...