High-Level Administrative Assistant
5 days ago
We are seeking an exceptional Executive Assistant to support our Chief Executive Officer at ICON OFFICE ENVIRONMENTS. This is a dynamic role that requires a highly organized and proactive individual who can manage multiple priorities and ensure seamless daily operations.
The successful candidate will be responsible for managing the CEO's schedule, coordinating travel arrangements, and handling various administrative tasks. This is an in-person role that requires a flexible schedule, with 90% of work occurring during business hours. However, availability on evenings, weekends, and during travel is expected.
Job Description:
- Time & Task Management: Manage and prioritize the CEO's schedule, ensuring meetings are booked in time blocks and flow smoothly
- Operations & Logistics: Coordinate all travel (flights, hotels, car rentals, activities, check-ins) and actively monitor for any itinerary changes
- Personal & Business Support: Communicate with family and key contacts to ensure personal logistics run smoothly
- Crisis & Urgent Matters Handling: Monitor and respond to urgent communications requiring immediate attention
Requirements:
- Minimum 5+ years of experience as an Executive Assistant or Chief of Staff
- Proven experience managing calendars, travel, communication, and high-level projects
- Ability to work in person with flexibility for travel, nights, and weekends
- Proficiency in Google Chrome & Asana
- Valid G Driver's License
- Strong proficiency in email management, scheduling tools, and task management software
- Discretion and ability to handle highly confidential information
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