CEO Administrative Assistant

7 days ago


Brantford, Ontario, Canada ICON OFFICE ENVIRONMENTS Full time
Job Description
We are looking for a highly organized and adaptable High-Level Office Coordinator to support our CEO. As a key member of the team, you will be responsible for coordinating complex projects, managing multiple priorities, and providing exceptional administrative support.

Main Responsibilities:
  • Act as the gatekeeper for communications, sorting, rerouting, and responding to emails, WeChat, and other messages.
  • Attend meetings, take digital notes, track action items, and follow through on outstanding tasks.
  • Coordinate all travel arrangements and actively monitor for any itinerary changes.
  • Handle event planning, including birthdays, anniversaries, gifts, and business gatherings.
  • Manage company responsibilities related to sales, operations, and vision, ensuring key projects stay on track and escalating issues when necessary.

Essential Qualifications:
  • Minimum 5+ years of experience as an Executive Assistant or Chief of Staff.
  • Proven expertise in managing calendars, travel, communication, and high-level projects.
  • Ability to work in person with flexibility for travel, nights, and weekends.
  • Valid G Driver's License.
  • Strong proficiency in email management, scheduling tools, and task management software.


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