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Office Administrator
4 months ago
**Purpose**:
Provide administrative support to employees and management.
**Reports to**:
Corporate VP, HR
**Key Responsibilities**:
- Prepare documentation (policies, forms, memos)
- Respond to various employee inquiries in a timely manner with confidentiality and professionalism
- Conduct orientation
- Maintain employee personnel and training files
- Maintain employee management systems
- Prepare and document employee attendance, counseling and discipline notifications
- Prepare letters for employees, including transfers, memos, and letters of employment
- Help organize and participate in social events, such as Retirement parties, Company picnic, Adult and Family Christmas parties, dinners and lunches
- Complete various weekly, monthly, and yearly reports
- Support the department projects relating to the business plan or other areas, as required
- Communicate with both internal and external personnel, including managers, employees, adjudicators, training organizations, benefit providers, Service Canada and social events planners
- Provide backup and support to the other HR team members
- Perform other duties as required and as established in Mott policies
**Skills & Experience**:
- Diploma in Office Administration
- Minimum of 1 year of experience in an office administration role, familiarity with human resources and payroll would be an asset
- Intermediate computer skills, including Microsoft Office
- Attention to detail is critical with good analytical skills
- Strong organizational skills
- Strong problem solving skills
- Intermediate verbal and written communication skills
- Ability to be proactive, multi-task and prioritize
- Ability to work independently and in a team environment
- Has a “can-do” attitude
The above are not intended to be an all-inclusive list of the duties, responsibilities and requirements of the job described. Rather, they are intended to describe the general nature of the job.
Mott is committed to providing accommodations to those individuals with disabilities throughout the recruitment process. Upon request, we will work together to meet any of your accommodation needs.
**Benefits**:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Profit sharing
- Tuition reimbursement
- Vision care
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Work Location: One location
