Office Administrative Assistant
6 months ago
Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: Experience an asset
**Work setting**:
- Willing to relocate
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Plan and control budget and expenditures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Order office supplies and maintain inventory
- Plan, organize, direct, control and evaluate daily operations
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
**Computer and technology knowledge**:
- MS Outlook
- MS Office
- Adobe Acrobat Reader
- Electronic mail
**Area of specialization**:
- Correspondence
- Reports and records
- Invoices
**Transportation/travel information**:
- Willing to travel regularly
**Work conditions and physical capabilities**:
- Ability to work independently
- Work under pressure
- Attention to detail
- Large workload
**Personal suitability**:
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Client focus
- Reliability
- Time management
- Accountability
- Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
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