Administrative Assistant

2 weeks ago

Guelph, Canada C.F. Crozier & Associates Inc. Full time

**Who are we?**

We are an employee-owned, award-winning land development consulting firm full of entrepreneurial, energetic, and caring individuals, who collaboratively contribute to the success of Crozier and our clients. Our purpose is to foster an exceptional workplace where talent flourishes, people thrive, and lives transform.

We provide services in civil, water resources, transportation, hydrogeological, structural, mechanical, and electrical engineering, complemented by landscape architecture, environmental consulting, construction and building science services. With offices in Collingwood, Toronto, Milton, Bradford, and Guelph, Crozier’s growing team of professionals work collaboratively with developers, builders, planners, architects, landowners, and stakeholder groups to advance residential, industrial, commercial, institutional, and recreational resort projects from concept through to construction completion. Supported by a diverse corporate services team, our technical staff is fully equipped to take on a variety of challenges.

**Your Impact**:
Elevate your career with Crozier Our Guelph office is currently seeking an **Administrative Assistant** to be our front-line ambassador that executes a high standard of service delivery and is welcoming to our clients. If you are a positive individual who enjoys building and nurturing relationships with employees and clients, we would love to hear from you.

This is a 6-month contract position with the potential to become permanent full-time.

**How you will contribute to the team**:

- Provide overall administrative and organizational support to Guelph and Milton leadership and teams.
- Assist leadership with weekly expense submission.
- Prepare, format, review and edit company-branded correspondence as needed i.e., letters, proposals, reports, presentations, and memos.
- Compose draft documents for senior leadership and assist with finalizing documents.
- Coordinate office meeting room bookings, assist with meeting arrangements and set up conference calls as required.
- Book reservations (i.e., hotels and lunches) and assist with planning of office events, send invitations, track RSVPs, and catering arrangements, arranging reservations and booking hotels.
- Register employees for events and conferences, maintain database and payment of employee memberships.
- Assist with management of all credit card purchases and reconciliation for the Guelph office.
- Maintain office supplies inventory including kitchen, initiate and track orders and verify invoices before submitting to accounting.
- Ensure professional appearance of office is at its best and assist with sourcing/ordering of furnishings for new employees.
- Coordinate office fobs activation/deactivation of security codes with IT and maintain up-to-date list.
- Back up for petty cash responsibilities.
- Document management of material associated with special projects under the supervision of leadership.
- Periodic attendance at community and industry events with members of the leadership team.

**What you bring**:

- University degree required.
- Minimum 5 years’ work experience in an administrative role combined with executive support experience.
- Prior work experience within an engineering or other professional firm is preferred.
- Proven administrative skills within a fast-paced office environment.
- Strong written and verbal communication skills, solid proofing/editing abilities and attention to detail.
- Strong client/customer service skills with the ability to maintain confidences is required.
- Excellent organization skills and ability to prioritize multiple timelines.
- Tactful, team-oriented individual who can cultivate solid working relationships.
- Demonstrated commitment to providing quality service and work.
- Self-motivated with the ability to work independently and in a team.
- Valid “G” driver’s license in good standing and access to a reliable vehicle.
- Inter-office travel maybe required occasionally.

**We offer**:
**Innovative Benefits**:Customizable health benefits packages including dental care, vision care, prescription coverage, and much more. Crozier offers RRSP matching, an Employee and Family Assistance Program, Parental-Leave Top Up, our unique First-Time Home Buyers’ Assistance Program, paid professional development support and training, annual wellness allowance, and more.

**Community Involvement**: The foundation of our company was built on giving back to the communities where we live, work, and play. We actively support not-for-profit organizations in our communities, encourage employee involvement, and provide financial support to dozens of organizations each year.

**Crozier Social**: With inter-office and company-wide events happening each week, there is always something fun to do at Crozier. We have a cycle of hockey, soccer, volleyball, and baseball teams, a gardening club, and book clubs that meet regularly. We organize special events like wine ta

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