Contract - Administrative Assistant, Cho

3 months ago


Aurora, Canada Canadian Mental Health Association, York Region and South Simcoe Full time

**Why work for CMHA York Region?**

One of the fastest growing branches of CMHA, the Canadian Mental Health Association York Region and South Simcoe (CMHA-YRSS) provides 30+ mental health and addiction programs to adults, youth (age 12+), family caregivers, local businesses, and community organizations.

We are a team committed to our vision of mental health support for all. We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety, and well-being of employees.

**We are looking for an Administrative Assistant to support our Community Homes for Opportunity (CHO) Program.**

**Closing Date**: October 14, 2024

**Role**:Contract role working 35 hours per week. Contract end date July 31, 2025.

**Salary**: $50,500 /annum.

**Job Profile**:
The purpose of this position is to provide administrative, clerical, and operational support to the Community Homes for Opportunity (CHO) program at CMHA-YSS.

The Administrative Assistant provides administrative, coordination, and clerical support, which may include data entry, handling correspondence, handling telephone calls with clients, and internal and external partners sensitively and diplomatically, organizing and coordinating meetings, and overseeing office activities. The administrative team provides backup to each other.

**Key Responsibilities**:

- Cultivates positive relationships with clients, their families, external service providers, and CMHA-YR staff while managing reception duties.
- Manages clerical tasks including incoming and outgoing correspondence, photocopying, faxing, and courier services, ensuring efficient distribution of forms to appropriate recipients.
- Manages invoicing including reviewing preapproval requests, entering payment invoices, liaising with vendors, monitoring benefit caps, tracking service providers for homes and residents, verifying external invoices received for accuracy, and other invoicing-related functions.
- Van management including but not limited to maintaining documentation required for van operation, coordinating van maintenance appointments, maintaining and monitoring van use schedule for CHO and other program staff and monitoring and tracking trip information related to van use.
- Maintains organized filing systems and computerized records, safeguarding sensitive and confidential information.
- Arranges internal and external meetings.
- Represent CMHA York Region professionally with clients, families, and other agencies.
- Demonstrates commitment to CMHA's Vision, Mission, and Values and adheres to organizational policies and procedures.
- Ensures compliance with health and safety protocols, actively promoting a safe work environment.
- Contributes to maintaining a professional work environment and client safety.
- Engages in professional development activities aligned with organizational goals.
- Participates in performance reviews and provides feedback.
- Represent CMHA on in-house and external committees.
- Assists in developing and implementing streamlined access to services.
- The statements above are intended to describe the general nature and level of work being performed by an individual assigned to the job. This information is not constructed to be an exhaustive list of responsibilities, duties, and skills required of the incumbent in the job._

**Requirements**:

- Post-secondary education in an administrative, clerical, or related area is an asset.
- Minimum 2 years of administrative and/or clerical experience related to office management.
- Exceptional computer skills for a networked office, including MS Word, Excel, Access, Outlook, and PowerPoint.
- Superior organization, time management, and planning skills.
- Exceptional interpersonal, communication, and customer service skills.
- Ability to maintain confidentiality.
- Ability to multi-task and prioritize workload.
- Ability to work independently as well as function as part of a multi-disciplinary team.
- Ability to be proactive and take initiative where required

**Assets**:

- Awareness of the mental health system and mental illness.

**Working Conditions**:Works extensively at a desk, using a computer and possibly a headset with a microphone for up to seven (7) hours a day. Works in any combination of standard office environments in a shared office space. Weekend and evening hours may be required.

**Disclaimer**: In keeping with mental health reform, best practices, funding, and direction, this position may later require knowledge, skills, abilities, and working conditions not noted here.
- Optional Cover letter with 300 words or less which tells us why you want the role and why you should be considered for this position. (PDF or Word document)
- Racialized Persons
- Indigenous Persons
- Persons living with Disabilities



  • Aurora, Canada KTI Limited Full time

    The Administration & Accounting Assistant reports to the Vice President of Finance working both in office and remotely. Working alongside other administrators and accountants, the Administration Associate handles A/P, A/R, reporting, and other work as needed. This position requires strong communication skills and the ability to multitask while working...


  • Aurora, Canada KTI Limited Full time

    The Administration & Accounting Assistant reports to the Vice President of Finance working both in office and remotely. Working alongside other administrators and accountants, the Administration Associate handles A/P, A/R, reporting, and other work as needed. This position requires strong communication skills and the ability to multitask while working...


  • Aurora, Canada Kinark Child & Family Services Full time

    **Job Description**: Job Summary: The Administrative Assistant/Receptionist reports to the Administrative Manager and is responsible for providing general administrative support to the York program. Monday, Tuesday and Thursday are in the Aurora office and Wednesday is in the Thornhill location. **Hours of work**: up to 28 hours per week **This is a...


  • Aurora, Ontario, Canada VICTORIA MONTESSORI SCHOOL Full time

    The Victoria Montessori School seeks an experienced and detail-oriented Administrative Assistant to join our team. In this role, you will provide administrative support to our staff and management, ensuring the smooth operation of our office.Job Responsibilities:Type and proofread correspondence, forms, and other documentsWork on reports from manual or...

  • Office Assistant

    6 months ago


    Aurora, Canada Summit Veterinary Pharmacy Full time

    Summit Veterinary Pharmacy is seeking one full-time 6-month contract Office Assistant to join our busy Office Department team. Located in Aurora, Ontario, Summit has been supplying prescription compounded medications to veterinary clinics across Canada for over 20 years. Our mission is to set the standard for excellence in veterinary compounding; enabling...


  • Aurora, Canada Design Exteriors Inc. Full time

    **About Us** Design Exteriors Inc. is a renowned construction firm focused on delivering exceptional construction, general contracting, design-build services, and public-private partnerships. With over 20 years of combined experience, we excel in delivering quality through professionalism and dedication. Our team values precision, innovation, safety, and...

  • Office Assistant

    7 months ago


    Aurora, Canada Summit Veterinary Pharmacy Full time

    Summit Veterinary Pharmacy is seeking One full-time 6-Month Contract Office Assistant to join our busy Office Department team. Located in Aurora, Ontario, Summit has been supplying prescription compounded medications to veterinary clinics across Canada for over 20 years. Our mission is to set the standard for excellence in veterinary compounding; enabling...

  • Administrative Manager

    7 months ago


    Aurora, Canada VESTA LTD. Full time

    Education: College/CEGEP - Experience: 3 years to less than 5 years **Work setting**: - Retail/wholesale establishment/distribution centre **Budgetary responsibility**: - $100,001 - $500,000 **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services -...


  • Aurora, Canada Donmar Foods Incorporated Full time

    **Overview** **Responsibilities** - Processing orders from customers into our systems and responding to customer requests for documentation. - Utilize Microsoft 365 suite particularly Word and Outlook - Operate office equipment and phone systems effectively to support daily operations. - Assist in administrative tasks such as data entry, correspondence, and...

  • Maintenance Assistant

    6 months ago


    Aurora, Canada Delmanor Communities Full time

    Choose a job you love and you will never have to work a day! Delmanor is an equal opportunity employer. We offer competitive benefits and incentive programs, which reflects the high value we place on our team members. Our commitment to ongoing training provides each team member the opportunity for professional development while keeping pace with current...


  • Aurora, Canada Sinclair Technologies Full time

    **Why Join Sinclair Technologies?** We have an innovative and outstanding team of industry professionals who drive our ongoing success at Sinclair. We strive to offer a supportive, inclusive and nurturing environment that helps our employees expand their careers and reach their highest potential. **Summary**: We are actively looking for an Administrative...


  • Aurora, Canada Sinclair Technologies Full time

    **Why Join Sinclair Technologies?** We have an innovative and outstanding team of industry professionals who drive our ongoing success at Sinclair. We strive to offer a supportive, inclusive and nurturing environment that helps our employees expand their careers and reach their highest potential. **Summary**: We are actively looking for an Administrative...


  • Aurora, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly skilled Business Administration Assistant to join our team at beBee Professionals in Aurora. As a Business Administration Assistant, you will be responsible for providing administrative support to our team.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings and appointments, and...


  • Aurora, Canada FIX Appliances CA Full time

    Full-time, Contract. - Administrative, operational and logístical assistance. - Developing project plans. - Coordinating the oversight of action plans and activities - Managing, supervising and maintaining technician schedules, progress and reports. - Customer service - Location: Aurora, Ontario


  • Aurora, Canada Cobblestone Lodge Retirement Home Full time

    Job Summary: **Responsibilities**: - Perform general office tasks such as filing, typing, and data entry - Manage incoming calls and correspondence - Provide exceptional customer service and support - Assist with front desk duties including greeting visitors - Maintain office organization and efficiency - Handle basic customer inquiries and support...


  • Aurora, Canada Elmridge Engineering Inc. Full time

    **Hours**: Part-time. Mondays and Fridays required. **Location**: Aurora, ON - on-site **Pay**: $20/hour **Company Overview** ELMRIDGE designs and manufactures technical flow fluid products for various customers and industries, including Water and Wastewater Treatment to Mining, Chemical, and Petrochemical production. **Position Summary** **Duties and...


  • Aurora, Canada York Catholic District School Board Full time

    YORK CATHOLIC DISTRICT SCHOOL BOARD PLANNER AND PROJECT ANALYST Exempt Level 5 - Salary Range: $34.11 to $43.85 (hourly rate) This is a 17-month contract position : Under the direction of the Manager, Accommodation Planning and Property, the Planner and Project Analyst will actively participate in the creating and updating of enrolment...


  • Aurora, Canada Elmridge Engineering Inc. Full time

    **Hours**: Part-time. Monday’s required, other days as needed. **Location**: Aurora, ON - on-site **Pay**: $20/hour **Company Overview** ELMRIDGE designs and manufactures technical flow fluid products for various customers and industries, including Water and Wastewater Treatment to Mining, Chemical, and Petrochemical production. **Position...

  • Office Administrator

    6 months ago


    Aurora, Canada NAPIER-REID LIMITED Full time

    **Napier-Reid **is a leading supplier of engineered water and wastewater treatment systems located in Aurora, Ontario, Canada. Our team of highly trained specialists work across the globe solving unique water challenges. Since its inception in 1950, Napier-Reid has completed over 3,000 water and wastewater treatment contracts for both municipal and...


  • Aurora, Canada Curb Signs Inc. Full time

    **Company Overview**: Curb Signs Inc. specializes in manufacturing custom made signs based on your vision. As a successful full-service provider of innovative and high quality signs, we are dedicated to surpassing industry standards with exceptionally crafted products that will stand the test of time. We prioritize excellence in all areas of our operations...