Executive Assistant

2 weeks ago


Kitchener, Canada Reception House Full time

**Executive Assistant**

**Reports to**:CEO**

**Location: In person within the Waterloo Region**

**Organizational overview**: Reception House Waterloo Region is a non-profit organization that enables the successful resettlement of newly arrived refugees by providing temporary accommodation and orientation, assistance securing permanent housing, ongoing settlement and intensive case management services.

**Main Responsibilities**:

- Provides the CEO with daily assistance supporting administrative elements including taking meeting minutes, scheduling/ coordinating meetings and events
- Provides high-level administrative support and assistance to the CEO, Board of Directors, and other Directors upon request.
- Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.

**Qualifications**:

- Bachelor's degree, ideally in Business Administration or related field preferred.
- At least three years of related experience required.

**Required Skills and Abilities**
- Advanced knowledge of Microsoft Office Suite and Sharepoint is critical.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Able to type minimum of 50 words per minute.
- Excellent interpersonal skills, client service and communication skills
- Ability to deal with confidential material and matters
- Fluency in oral and written English is ESSENTIAL
- Ability to work independently and effectively under pressure
- Excellent organizational skills and the ability to set priorities, plan and meet deadlines
- Must be eligible to work in Canada

**Education and Experience**:

- College diploma required; Bachelor's degree in Business Administration or related field preferred.
- At least three years of related experience required.


  • Executive Assistant

    1 month ago


    Kitchener, Canada Conestoga Lodge Retirement Residence Full time

    Overview: The Executive Assistant will be responsible for overseeing the day-to-day administrative and operational processes of Conestoga Lodge Retirement Residence to ensure optimal organizational effectiveness and efficiency while working in collaboration with the Management team. The Executive Assistant will execute day to day processes to ensure high...


  • Kitchener, Canada Schlegel Villages Inc. Full time

    We have a rare and exciting opportunity for an Executive Assistant to join our team! **YOU WILL BE RESPONSIBLE FOR**: **Executive Support** - Manage schedule including personal appointments - Manage contacts - Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline...


  • Kitchener, Canada Eiwo Canadian Full time

    Local Property Management company is seeking a dedicated, enthusiastic and detail oriented **Executive Assistant**. This position will be ideal for someone who seeks a full-time position (34.50 hours/week) that can effectively multi-task, is able to prioritize and work in a fast pace environment. Executive Assistant provides administrative support to the...


  • Kitchener, Canada Madorin, Snyder LLP Full time

    Madorin Snyder LLP is a full-service law firm based in Kitchener and Listowel Ontario, and serving clients throughout the province. Our team of professionals includes experienced civil litigators, family law practitioners, and real estate lawyers. We are looking for a highly motivated and organized individual to join our busy law firm as an Executive...


  • Kitchener, Canada Madorin, Snyder LLP Full time

    Madorin Snyder LLP is a full-service law firm based in Kitchener and Listowel Ontario, and serving clients throughout the province. Our team of professionals includes experienced civil litigators, family law practitioners, and real estate lawyers. We are looking for a highly motivated and organized individual to join our busy law firm as an Executive...


  • Kitchener, Canada Waterloo Catholic District School Board Full time

    APPLY ONLINE**Job Posting** **Executive Assistant - Trustees and Charitable Foundation** The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region. The Board conducts intentional recruitment and selection as it seeks to...

  • Executive Assistant

    4 weeks ago


    Kitchener, Canada REMAX Full time

    **Job description** Experience in the following: 1-2 years of Property Management **is an asset**, including advertising and showing rental properties, preparing leases, preparing and serving tenant notices, tracking rental payments, and preparing income/expense statements 1-2 years of Real Estate Administration **( Mandatory) **including preparing listing...


  • Kitchener, Canada The Humane Society of Kitchener Waterloo and Stratford Perth Full time

    **Chief Executive Officer (CEO)** The Humane Society of Kitchener Waterloo Humane Society & Stratford-Perth (HSKWSP) is a leader in animal welfare in our communities and is committed to promoting the human-animal bond, while focusing on the responsible treatment of animals through education, collaboration, compliance, advocacy and care. With the current...


  • Kitchener, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The primary functions of this position are to: (1) provide customer service and administrative support for the general operation of the School of Pharmacy; (2) support our PharmD students through day-to-day management of the Pharmacy Library Resource Centre and by providing administrative assistance to the Undergraduate Affairs...

  • Account Executive Ii

    4 weeks ago


    Kitchener, Canada BrokerLink Full time

    Job Details Description Come start your career with us! Here at BrokerLink, we are committed to the growth and development of our employees. We offer a competitive compensation package, rewarding work and a casual 'dress for your day' environment. We are proud to say that BrokerLink has become one of Canada’s largest and most reliable insurance...


  • Kitchener, Canada Lowland Properties Group Inc. Full time

    Position - ADMINSTRATIVE ASSISTANT - FULL-TIME - Calendar and task management (company and property level) - Assisting with coordinating customer correspondence and requests - Bookkeeping support (no previous experience required) - File management - Office management support - Assist in the preparation of market materials and social media management -...


  • Kitchener, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Assistant Manager, International Media**: - **Requisition #**:23-1311R1**: - **Location**: Doon - **Department**: International Media - **Payband**: 10 - **Payband Range**: $85,529.00 - $106,911.00 - **Hours/Week**: 37.5 - **Posting Date**: Wednesday, April 17, 2024 - **Closing Date**: Sunday, April 28, 2024 at...


  • Kitchener, ON, Canada Lightspeed Commerce Full time

    Hi there! Thanks for stopping by Are you actively looking for a new opportunity? Or just checking the market? Well… you might just be in the right place! We're seeking experienced and results-driven individuals in the Toronto Area to join our Field Account Executive team. You will work on the road within your designated territory to meet with...

  • Account Executive II

    4 weeks ago


    Kitchener, Ontario, Canada BrokerLink Insurance Full time

    Come start your career with us Here at BrokerLink, we are committed to the growth and development of our employees. We offer a competitive compensation package, rewarding work and a casual `dress for your day` environment. We are proud to say that BrokerLink has become one of Canada's largest and most reliable insurance brokerages that is passionate about...

  • Executive Assistant

    4 weeks ago


    Kitchener-Waterloo, Canada King Condo Management Inc. Full time

    To apply, please answer the questions at the bottom of the ad and take the skill assessment that Indeed sends you after applying. We are a management firm that specializes in exceptional customer service. We are looking for someone who is eager to provide "concierge-style management" to our clients. No experience is necessary for this position. We are...

  • Maintenance Assistant

    1 month ago


    Kitchener, Canada Cogir Senior Living Canada Full time

    **Description** Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care. For over 25 years, we have dedicated every day to the happiness of retirees. **Human Focus - Creativity - Excellence** We’re seeking individuals with a purpose and...

  • Account Executive II

    1 month ago


    Kitchener, Canada BrokerLink Insurance Full time

    Come start your career with us! Here at BrokerLink, we are committed to the growth and development of our employees. We offer a competitive compensation package, rewarding work and a casual `dress for your day` environment. We are proud to say that BrokerLink has become one of Canada's largest and most reliable insurance brokerages that is passionate about...


  • Kitchener, Canada PartSource Full time

    The Assistant Store Manager is responsible for providing support to the Store Manager and the store teams for execution of all operational directives. This is accomplished through ensuring optimal customer experiences, maximizing sales, expense and cost management, store presentation, and protection of company assets. What you’ll do Leadership: ...


  • Kitchener, ON, Canada Lightspeed Commerce Full time

    Hi there! Thanks for stopping by Are you actively looking for a new opportunity? Or just checking the market? Well… you might just be in the right place! We're seeking experienced and results-driven individuals in the Toronto Area to join our Field Account Executive team. You will work on the road within your designated territory to meet with...


  • Kitchener, Ontario, Canada Lutherwood Full time

    Salary: Job Band Student $16.552 Student Administrative Assistant-Internal and ExternalLUTHERWOOD IS DEDICATED TO SUPPORTING COMMUNITIES WHERE EVERYONE EXPERIENCES MENTAL WELLNESS, OPPORTUNITIES FOR EMPLOYMENT, A PLACE TO CALL HOME, AND A SENSE OF BELONGING.To better serve the diversity of our community, Lutherwood is committed to embedding anti-racist,...