Executive Coordinator

2 days ago

North Battleford, Canada North West College Full time

**NORTH WEST COLLEGE POSITION PROFILE**

**POSITION: Full-Time, Permanent, Out-of-Scope, Executive**

**Coordinator**

**START DATE: ASAP**

**LOCATION: North Battleford, Saskatchewan**

**COMPETITION NUMBER: 80-OOSBC-2425**

**WAGE RANGE: $75,791 - $90,31 Annually**

**APPLICATION DEADLINE: December 10, 2024 at noon
***
Reporting directly to the President, the _Executive Coordinator_ oversees and coordinates
confidential administrative support to the President, Board of Governors, Vice President
Finance & Administration, and other members of the executive management team to
facilitate the effective operation of the President’s Office and support the activities of
the executive management team (EMC).

**RESPONSIBILITIES
- Effectively liaises with management and other staff on matters related to the

operation of the institution - consistent with college policy & practice, as well as
the expectations of the President and Board of Governors (Board).
- Serves as the initial point of contact for the President, Board, and Vice President

Finance & Administration, for external and internal individuals and agencies;
regularly handling and providing direction on all aspects of regular, confidential,
and otherwise sensitive documents.
- Responsible for monitoring and maintaining the President’s, Board Member’s,

and the Vice President Finance & Administration’s schedules by coordinating
meetings and appointments while also monitoring organizational and staff
deadlines, ensuring sufficient lead time to allow for appropriate oversight of
institutional obligations.
- Prepares (including authoring) correspondence as requested by the President

and/or Board Chairperson, and delegates as appropriate.

**Executive Coordinator**

P a g e | **2**
- Responsible for overseeing and ensuring the professional image of the College is

maintained in all correspondence emanating from the President, Board, and
EMC.
- Oversees and collaborates on the preparation of the comprehensive board

meeting packages prior to their review by the president and then delegates their
distribution.
- Responsible for conducting and recording the proceedings (minutes) of all

regular and special meetings of the Board of Governors, internal or external,
regular and special meetings related to the business of the College and / or
chaired by the President & CEO; and the subsequent preparation of accurate
minutes of these meetings - including the delegation of this responsibility.
- Responsible for overseeing and ensuring that an effective and comprehensive

records management system is maintained to meet organizational needs while
maintaining the security and confidentiality essential to this function.
- Responsible for undertaking, delegating, and coordinating projects or initiatives

in support of the President and/or the Board as required. This may involve
undertaking or delegating research and preparing briefing materials for internal
and external consumption.
- Collaborates with other internal stakeholders in undertaking, delegating, and

coordinating College reporting to the relevant ministries on time, and within
government expectations. These reports include, but are not limited to Multi
- Year Business Plans, College Annual Reports, and Strategic Plans.
- By position definition or the terms of reference, this position is part of, or

provides support to, a number of committees, including, but not limited to, EMC;
and is a designated member of the Board Bylaw & Policy Review Committee.
- Responsible for maintaining and distribution of all Board Bylaws & Policies and

College Administrative Policies & Procedures thereby ensuring completeness,
accuracy and consistency.
- Provide assistance, when requested, with procedural matters at meetings of the

Board of Governors.
- Provides information technology support to the Board of Governor members for

necessary activities.
- Assists review of expense claims, honoraria and credit card reports including

their timely processing.
- Ensures that procedures are in place for dealing with priority matters in the

absence of the President.
- Supervises administrative staff assigned to the President’s office.
- Provides leadership to, and mentors, all in-scope administrative staff.
- This position is listed as one of the College’s signing authorities. As a signatory,

this position is responsible for ensuring appropriate oversight of documentation
- Performs other duties as assigned.***

**Executive Coordinator**

P a g e | **3**

**QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITES**
- A minimum of a recognized diploma in office administration or a related

discipline.
- A minimum of five (5) years of practical experience in roles of progressively

increasing responsibility; related experience supporting C-suite level executives
is strongly preferred.
- A combination of education and relevant experience may be considered.
- Knowledge and experience with Bylaws & Policies for a Board of Governors,

parli

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