Executive Assistant

3 weeks ago

North York, Canada Wawanesa Insurance Full time

**Date**:Oct 18, 2024

**Location**: North York - Toronto, ON (Hybr, CA

**Company**:Wawanesa Insurance

**Job ID**: 8671

**Working Business Language**: English.

**Salary**: At Wawanesa, salary is only one component of a holistic, comprehensive and competitive offering that we provide to our employees. In addition to salary, full-time and part-time permanent employees are eligible for an annual bonus plan, leave of absence top-up programs and provided with generous vacation time, personal days, premium free benefits and pension plan.

**About Us**
At Wawanesa, we’re proud to offer a hybrid work environment that offers flexibility to our employees in balancing in-office (2 days per week OR 15 hours per week in a Wawanesa office) and remote work. You may work from any of the following locations: Toronto, ON.

We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.

**Job Overview**:
The Executive Assistant provides advanced administration support to a Vice President role, while exercising good judgment, maintaining appropriate confidentiality, and ensuring a professional representation of the company.

**Responsibilities**:

- Manages VP’s calendar, as required, by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines.
- Prepares and compiles documents, presentations, reports and correspondence for a variety of audiences, including company and external parties and from a wide variety of internal company and external sources
- Schedules and coordinates meetings including preparing agendas, compiling and distributing documents in advance of meetings, invites internal/external guests, catering, sourcing meeting location, AV equipment needs.
- Maintains guidelines, reports and documents within a records management library.
- Records, transcribes and distributes minutes of meetings, as well as follows up on any action items.
- Organizes and prepares department invoices for payment,
- Assist with travel and conference arrangements as requested.
- Performs other office functions such as: maintain office supplies, ordering of business cards, general report generation as required, receiving deliveries
- Provides staff of the department additional coordination and administration on large projects as requested
- Performs other duties as assigned

**Qualifications**:

- 3-5 years’ experience in a senior executive support role.
- Related post-secondary education strongly preferred.
- Strong general computer skills with basic IT trouble shooting abilities
- Strong MS office skills; inclusive of Word, Excel and PowerPoint.
- Ability to maintain a high level of discretion when handling confidential information.
- Strong verbal and written communication skills with a demonstrated ability to interact with all levels of internal and external customers.
- Strong organizational skills with an ability to prioritize tasks and manage time effectively
- Ability to manage multiple projects, tasks and assignments at once, reprioritizing where necessary
- Ability to address details and examine work carefully for accuracy and completion.
- Familiarity with the Property & Casualty insurance industry would be considered an asset
- Experience working in Finance or a deadline driven industry is preferred

**Wawanesa is proud to be one of **Manitoba’s Top Employers**, a **Kincentric Best Employer** in Canada and a **Forbes Best Employer** in Canada recognizing an exceptional place to work**

**Diversity Equity, Inclusion & Belonging

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