Eaa, Executive Administrative Assistant

2 weeks ago

Victoria, Canada BC Public Service Full time

Posting Title- EAA, Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $60,161.40 - $68,045.59 annually- Close Date- 8/25/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Government Communication and Public Engagement- Ministry Branch / Division- Corporate Priorities- Job Summary**Advance your administrative career with this rewarding opportunity**

Government Communications and Public Engagement (GCPE) is a dynamic, progressive and innovative organization that supports external communication of government in its ongoing dialogue with British Columbians. GCPE leads and coordinates government communications through its three divisions: Strategic Communications, Communications Operations and Corporate Priorities.

Working in a team environment, the Executive Administrative Assistant is accountable for providing efficient, confidential support to the Assistant Deputy Minister and actively supporting the broader Division objectives. The position is responsible for a variety of executive administrative support services to the Assistant Deputy Minister and leadership team which includes the timely and efficient flow of information between the Division and Deputy Ministers and maintaining effective working relationships with all levels of the ministry.

**Job Requirements**:

- Secondary graduation or GED equivalent; **PLUS** a Post-Secondary Certificate in Office Administration; **OR**:

- An equivalent combination of education and experience may be considered.
- A minimum of 2 years of work experience in an administrative role in a confidential capacity.
- A minimum of 6 months of work experience managing executive calendars and meeting requests.
- Experience with systems, operational processes and administrative procedures such as scheduling meetings, travel arrangements, correspondence and records tracking systems.
- Experience drafting, formatting and proofreading a variety of documents, including correspondence, memos, detailed reports and meeting agendas.

Preference may be given to applicants with:

- A minimum of 6 months of experience providing administrative support to senior management in a confidential capacity.
- Experience using document tracking systems.
- Experience with government FOI processes.
- Experience with the use and management of a SharePoint Site.

**About this Position**:
An eligibility list may be established for future permanent and/or temporary opportunities.

This position is excluded from union membership.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service can help Indigenous applicants (First Nations [status or non-status], Métis or Inuit) interested in BC Public Service job positions.

**How to Apply**:
**Cover Letter: No** - Please do not submit a cover letter as it will not be reviewed.

**Resume: Yes**:
**Questionnaire: Yes** - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

**Additional Information**:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services

  • Exec Admin

    5 hours ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $60,161.40-$68,045.59 annually- Close Date- 3/25/2024- Job Type- Temporary Assignment (TA)- Temporary End Date- Ministry/Organization- BC Public Service ->...

  • Exec Admin

    5 days ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $56,357.32 - $63,742.94 annually- Close Date- 2/1/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Off of the Police...

  • Exec Admin

    6 days ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $56,357.32 - $63,742.94 annually- Close Date- 2/21/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Off of the Police...

  • Executive Finance

    3 days ago

    Victoria, Canada Limbic Media Full time

    **About Limbic Media** Limbic Media is a multi-disciplinary team of artist-engineers passionate about technology and the arts. For the past ten years, we have utilized a diverse set of technological and design skills to create innovative and memorable installations and experiences. Limbic Media turns ordinary spaces into extraordinary places and transforms...

  • Exec Admin

    3 days ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $60,161.40 - 68,045.59 annually- Close Date- 3/21/2024- Job Type- Regular Full Time- Temporary End Date- 7/4/2025- Ministry/Organization- BC Public...

  • Exec Admn

    3 days ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- On-Site- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- As of April 7, 2024 $61,966.26 - $70,087.08 annually- Close Date- 4/18/2024- Job Type- Regular Full Time- Temporary End Date-...

  • Executive Assistant

    2 weeks ago

    Victoria, Canada Cherish at Central Park Part time

    Executive Assistant - FT two months then PT - ISLAND RESIDENTSJob Details:The Executive Assistant works directly for the President/CEO.  The successful candidate will have at least 5 years experience in C-Suite administration, real estate administration, bookkeeping, Residential Tenancy Branch and para-legal work.Expertise in MS Office suite and Sage 50...

  • Executive Assistant

    2 weeks ago

    Victoria, Canada Cherish at Central Park Full time

    Executive Assistant - FT two months then PT - ISLAND RESIDENTSJob Details:The Executive Assistant works directly for the President/CEO.  The successful candidate will have at least 5 years experience in C-Suite administration, real estate administration, bookkeeping, Residential Tenancy Branch and para-legal work.Expertise in MS Office suite and Sage 50...

  • Executive Assistant to Member of The Executive

    3 weeks ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Using...

  • Executive Assistant

    5 hours ago

    Victoria, Canada Heart Wealth Management Group of Raymond James Ltd. Full time

    At Raymond James, **we** develop, **we** collaborate, **we** decide, **we** deliver, and **we** improve together. Raymond James Ltd. is Canada’s leading independent investment dealer offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs. **Executive Administrative Assistant to...

  • Executive Assistant

    5 hours ago

    Victoria, Canada Connect Hearing Full time

    Victoria (BC), CanadaExecutive Assistant - We at Connect Hearing, are looking for an Executive Assistant to join the team in a Hybrid/Remote opportunity based in Victoria, BC!**Who we are**: - Connect Hearing Canada is the largest and leading hearing care provider with a network of clinics across Canada and is a part of the Sonova family of brands. We're...

  • Executive Assistant

    3 weeks ago

    Victoria, Canada Aboriginal Coalition to End Homelessness Society Full time

    The Executive Assistant (EA) is responsible for supporting the Executive Director (ED). This includes supporting the ED with related responsibilities as well as upholding the overall vision and strategic directions of the ACEH and is a bridge between the ED and the senior management team. **Posting Information** **Position Type**:Full-time (starting on...

  • Executive Assistant

    5 hours ago

    Victoria, Canada Aboriginal Coalition to End Homelessness Society Full time

    Join the Aboriginal Coalition to End Homelessness Society, a dynamic non-profit organization committed to ending homelessness for Indigenous peoples. We seek a self-starting Executive Assistant (EA) to support our Executive Director (ED) and facilitate seamless communication within our organization. **Our Vision**: _Our way is to care for all our people,...

  • Executive Assistant

    2 weeks ago

    Victoria, Canada Cherish at Central Park Full time

    **Executive Assistant - FT two months then PT - ISLAND RESIDENTS** **Job Details**: - The Executive Assistant works directly for the President/CEO. - Expertise in MS Office suite and Sage 50 required. - The position will be full time for approximately 1 - 2 months and then will be two days per week, with considerable flexibility. - Experience in drafting...

  • Receptionist/administrative Assistant

    2 weeks ago

    Victoria, Canada KSN Law Full time

    As our Receptionist/Administrative Assistant, you will work closely with the executive team to help with the administrative tasks. You must be committed to ensuring that all executive level personal and business tasks are completed accurately and on time. This position is perfect for an experienced professional who is looking for an opportunity to learn...

  • Executive Assistant

    5 days ago

    Victoria, Canada ASEP Medical Holdings Inc. Full time

    The EA shall have such skills and abilities as are considered necessary by the Board and the Executive Management team. The EA both works with, and is accountable to, the Board and Executive Management team. The Employee’s specific responsibilities as EA for the Company shall include, but not be limited to, any such duties as normally performed by the EA...

  • Executive Assistant, Public Affairs

    6 days ago

    Victoria, Canada BC Ferries Full time

    Job Description: **EXECUTIVE ASSISTANT, PUBLIC AFFAIRS & MARKETING** Victoria **The Role** Reporting to the Vice President, Public Affairs & Marketing, the Executive Assistant provides the highest level of effective and efficient executive support in a fast-paced Division that is undergoing exciting changes. The work requires comprehensive experience and...

  • Executive Assistant, Vice-president Finance and

    7 days ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> VP Finance and Operations- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 14 February 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1- Salary Grade- $65,488.00 - $73,481.00- Additional Posting Information- N/A- Salary posted will be...

  • Executive Assistant

    7 days ago

    Victoria, Canada Cherish at Central Park Full time

    **Executive Assistant to the President ISLAND RESIDENTS ONLY -** 1 - 2 day per week **Job Details**: - The Executive Assistant works directly for the President/CEO. - Expertise in MS Office suite and Sage 50 required. - The position is one day per week and at times perhaps two, with considerable flexibility.

  • Assistant Deputy Minister and Executive Financial

    5 days ago

    Victoria, Canada BC Public Service Full time

    Posting Title- Assistant Deputy Minister and Executive Financial Officer- Position Classification- Assistant Deputy Minister 1- Union- N/A- Work Options- Location- Vancouver, BC V6B 0N8 CA - Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $167,400 to $213,700 per annum- Close Date- 9/6/2023- Job Type- Regular Full Time- Temporary End Date-...