Exec Admin

Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $60,161.40 - 68,045.59 annually- Close Date- 3/21/2024- Job Type- Regular Full Time- Temporary End Date- 7/4/2025- Ministry/Organization- BC Public Service -> Government Communication and Public Engagement- Ministry Branch / Division- Strategic Communications- Job Summary**Advance your administrative career with this rewarding opportunity**

Government Communications and Public Engagement (GCPE) is a dynamic, progressive and innovative organization that supports external communication of government in its ongoing dialogue with British Columbians. GCPE leads and coordinates government communications through its three divisions: Strategic Communications, Communications Operations and Corporate Priorities.

The Strategic Communications division provides a variety of specialized communications support services to all ministries, as required, including writing and editorial services, advertising and marketing services, graphic design, social media and digital services.

Working in a team environment, the Executive Administrative Assistant is accountable for providing efficient, confidential support to the Assistant Deputy Minister (ADM) and actively supporting the broader Division objectives. The position is responsible for a variety of executive administrative support services to the Assistant Deputy Minister and leadership team which includes the timely and efficient flow of information between the Division and Deputy Ministers and maintaining effective working relationships with all levels of the ministry.

**Job Requirements**:

- Secondary graduation or GED equivalent; **PLUS** a Post-Secondary Certificate in Office Administration; **OR**
- An equivalent combination of education and experience may be considered.
- A minimum of 2 years of work experience in an administrative role in a confidential capacity.
- A minimum of 6 months of work experience managing executive calendars and meeting requests.
- Experience with systems, operational processes and administrative procedures such as scheduling meetings, travel arrangements, correspondence and records tracking systems.
- Experience drafting, formatting and proofreading a variety of documents, including correspondence, memos, detailed reports and meeting agendas.

Preference may be given to applicants with experience in one or more of the following:

- A minimum of 6 months of experience providing administrative support to senior management in a confidential capacity.
- Experience using document tracking systems.
- Experience with government FOI processes.
- Experience with the use and management of a SharePoint Site.

**Proviso / Willingness Statements**
- Understand and commit to a diverse and inclusive workplace.
- Work outside of standard business hours (including statutory holidays and weekends).
- Work on-call and extended hours during emergency activations, including operational deployments across the province.

**About this Position**:
There is currently a temporary opportunity available for one year. This temporary opportunity may be extended and/or become permanent.
An eligibility list may be established for future permanent and/or temporary opportunities.
This position is excluded from union membership.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service can help Indigenous applicants (First Nations [status or non-status], Métis or Inuit) interested in BC Public Service job positions.

**How to Apply**:
**Cover letter: No** - Please do not submit a cover letter as it will not be reviewed.

**Questionnaire (Comprehensive): Yes** - You will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. Please allot approximately 60 minutes to complete the questionnaire.

**Additional Information**:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services