Exec Admn

Posting Title- EXEC ADMN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- On-Site- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- As of April 7, 2024 $61,966.26 - $70,087.08 annually- Close Date- 4/18/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Public Safety & Sol General- Ministry Branch / Division- Policing and Security Branch- Job Summary**Share your skills, confidence and initiative in this energizing role**

The Policing and Security Branch is part of the Ministry of Public Safety and Solicitor General. The branch assumes responsibility for ensuring the security and economic vitality of British Columbia’s communities through effective policing and security.

The Executive Administrative Assistant is responsible for all planning, development and coordination of administrative duties related to the operations of the Assistant Deputy Ministers Office.

**Job Requirements**:

- Grade 12 plus a certificate in office administration or equivalent.
- Minimum two (2) years of experience providing administrative support services for a group of staff with varying demands and expectations.
- Experience dealing with highly confidential and sensitive issues.
- Experience with virtual meeting platforms such as MS Teams and Zoom.
- Experience with scheduling and calendar management in MS Outlook.
- Experience managing diverse workloads effectively and independently.
- Experience preparing, formatting, editing and proof-reading high level and confidential correspondence, records, and information.

Preference may be given to applicants with:

- A minimum of 1 year of experience supporting a senior executive, including calendar management, scheduling meetings, and making travel arrangements.
- Experience handling and preparing Executive level documents and meeting materials.
- Experience in responding to Freedom of Information requests.
- Experience with the CLIFF tracking system, eApprovals and ARC/ORCS records management policies, procedures and guidelines.

**About this Position**:
An eligibility list may be established to fill future temporary and permanent vacancies.

This position is excluded from union membership.

This position has full-time on-site requirements.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service can help Indigenous applicants (First Nations [status or non-status], Métis or Inuit) interested in BC Public Service job positions.

**How to Apply**:
**Cover letter required: NO** - Please do not submit a cover letter as it will not be reviewed.

**Questionnaire: YES (COMPREHENSIVE)** - You will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. Please allot approximately 60 minutes to complete the questionnaire.

**Additional Information**:
Enhanced Security Screening will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services