Administrative Assistant

3 weeks ago

Halifax, Canada Halifax Regional Municipality Full time

**Job Posting**
- Reporting to the Chief of Police, this position provides effective control, operation and executive assistance to the Office of the Chief of Police. The position assists the Chief of Police in the areas of communication, planning, report preparation and supervision of support staff. This highly confidential position requires excellent knowledge of the organization, its policies and procedures and a broad understanding of municipal governance and service delivery structure within the Halifax Regional Municipality and Halifax Regional Police. This position supports fostering and maintaining of professional and productive relationships with HRM business units, Regional Council, and the general public. This position requires a high degree of initiative, cooperation, and a highly organized individual to deal effectively within a very busy office.**DUTIES AND RESPONSIBILITIES**
- Provide administrative management and support to the Office of the Chief of Police
- Manage and control the Chief of Police’s schedule by arranging appointments with inside and outside agencies, and prioritize requests
- Support the Senior Management Team by scheduling and attending meetings, drafting agendas and materials, taking minutes, and advising on administrative functions
- Implement a comprehensive confidential records management system that ensures the effective management, maintenance, retrieval, disposition and preservation of all files; Coordinate archival and destruction in accordance with Administrative Order 41 and Departmental policy
- Act as liaison between the Chief of Police’s office and elected officials, senior staff, other levels of government, and outside agencies as required
- Deal appropriately and resourcefully with citizens of HRM who may call the Office of the Chief of Police to express concern or provide information
- Prepare briefing materials, presentations and reports for EMT, SMT and Council as required by the Chief of Police
- Assists the Chief of Police through proactive problem solving, preventing issues from unnecessarily escalating by taking on the problem or by collaborating with other members of senior staff in consultation with the Chief of Police
- Supervises activities of the office staff (to include but not limited to, filing, telephone answering techniques, preparation of documents, record retention, etc.)
- Supervise the Professional Standards Administrative Assistant and to ensure the Chief of Police’s obligations are met in relation to timelines and requirements pursuant to the Police Act are met under the purview of the Chief of Police
- Responsible to coordinate activity related to litigation. Liaise with Legal Services and other departments to ensure HRP’s responsibility to potential litigation is timely and thorough
- Coordinate off-duty employment requests to the Chief of Police in compliance with departmental policy and consistent with the Nova Scotia Police Act
- Coordinate and prepare bi-weekly a dashboard report for HRP Executive staff and Board of Police Commissioners
- Coordination and preparation of events hosted by the Chief of Police, and delegate senior management for Speakers Bureau and public events
- Administrative functions for Deputy Chief of Police and RCMP Superintendent i/c of H Division in the absence of their support staff
- Other related duties as assigned by the Chief of Police

**QUALIFICATIONS**

**Education & Experience**
- Administrative Diploma from a recognized business or administrative educational institution. Equivalent combination of education and at least 8 years administrative experience will be considered
- Five years of related experience at the senior administrative level of municipal government or private sector with demonstrated performance capabilities in organization and management of administrative functions, while focusing on results
- Due to the nature of the Chief’s Office, previous experience in Police or Para-military work environment would be considered an asset

**Technical/Job Specific Knowledge and Abilities**
- Good negotiation, facilitation and consensus building skills are required
- Thorough knowledge of municipal government and the services provided by HRM
- Thorough knowledge of professionalism required to support and promote the Office of the Chief of Police
- Proficiency in the use of computers and related software (Windows, MS Office and PowerPoint, Excel, Outlook, Internet Explorer, SAP Financial System)
- Excellent written and verbal communications skills
- General knowledge of Municipal and Provincial legislation
- Knowledge of Halifax Regional Police Standard Operational Policies and Procedures, an asset
- Knowledge of Nova Scotia Police Act and Regulations, an asset-
**Competencies**:Analytical Thinking, Communication, Customer Service, Organization and Planning, Organizational Awareness, Teamwork & Cooperation, Valuing Diversity**WORK STATUS**: Full-time, permanent**HOURS OF WORK**:Core hours

  • Administrative Assistant

    1 month ago

    Halifax, Canada CEED - Centre for Entrepreneurship Education & Development Incorporated Full time

    **Job Title: Administrative Assistant** Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant/Bookkeeper will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have experience using...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Pseudio (Sherlock Clothing Ltd.) Full time

    **Administrative Assistant - Buying Team** Come join our Head Office team and be part of the exciting behind-the-scenes aspect of the retail industry! The Administrative Assistant serves as the first point of contact for all incoming calls and inquiries and maintains the day-to-day administrative responsibilities within the office. Duties include answering...

  • Administrative Assistant

    1 month ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:142539 **Department/Program**:CCFV, Research Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for one year x 2 position(s) **Start Date**: ASAP **Union Status**: Research, Management/Non Union Bargaining Unit **Compensation**: As Per Health Centre Scale **Closing...

  • Administrative Assistant

    1 week ago

    Halifax, Canada The Armour Group Limited Full time

    **Administrative Assistant** The Armour Group Limited is one of the leading construction and development companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of our region’s...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Arthritis & Injury Care Centre Full time

    If your professional customer service skills are enhanced by a can-do positive attitude, this is a fantastic opportunity to join the Arthritis & Injury Care Centre team. As an Administrative Assistant with Arthritis & Injury Care Centre you will be the face and front line of this organization. **Primary Duties** **As an Administrative Assistant, you...

  • Administrative Assistant

    1 week ago

    Halifax, Canada Armour Group Full time

    **Administrative Assistant** The Armour Group Limited is one of the leading construction and development companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of our region’s...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Armour Group Full time

    **Administrative Assistant** The Armour Group Limited is one of the leading construction and development companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of our region’s...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Westwood Group Full time

    Are you a people person who has strong customer service skills that enjoys a fast-paced environment, problem solving, and multitasking? If so, you may be who we are looking for! We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for assisting with the day-to-day...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:21-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Labour Board is an independent adjudicative body established under the Labour Board Act. We are responsible...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Burchell Wickwire Bryson LLP Full time

    **Administrative Assistants - Burchell Wickwire Bryson LLP** Are you looking to start your career or maybe you need a change? Burchell Wickwire Bryson LLP ("BWB") is recruiting three Administrative Assistants. These positions will involve working in different areas of law giving you an amazing opportunity to learn. As one of Halifax's leading law firms,...

  • Administrative Assistant

    1 month ago

    Halifax, Canada The Armour Group Limited Full time

    The Armour Group Limited is one of the leading construction, development and real estate investment companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of the regions most iconic...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Golden Touch Group Full time

    Golden Touch Group, is a well-established Professional Services Firm with head-office in Halifax, NS. Our services including accounting, taxation, business registration, consulting, career training etc. Golden Touch is seeking an administrative assistant for its leadership team. Reporting directly to Senior Executives. This is a unique opportunity to join a...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Hepatitis Outreach Society of Nova Scotia Full time

    **Job Title**:Administrative Assistant **Start Date**: February 20, 2024; ASAP **Reports to**:Hepatitis Outreach Society of Nova Scotia - Executive Director **Position**:Part-time term position with the possibility of renewal in April 2025 **Compensation**:$21/hour, average of 9 hours per week (flexible) **Hours**:Flexible schedule, based on the needs of...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Reporting to their Inspector, the Administrative Assistant is accountable for coordinating the activities of their respective Inspector’s office. This position performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office. It...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Not for Profit - Professional Association Full time

    **Technical Competencies** - Intermediate level of proficiency in Microsoft Word, Excel, Outlook & PowerPoint - Previous Event Planning experience will be considered an asset. **Responsibilities** - **General**_ - Update social media (including but not limited to Facebook, LinkedIn, Twitter) content and posts - Website Content Management (including weekly...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Not for Profit - Professional Association Full time

    **Technical Competencies** - Intermediate level of proficiency in Microsoft Word, Excel, Outlook & PowerPoint - Previous Event Planning experience will be considered an asset. **Responsibilities** - **General**_ - Update social media (including but not limited to Facebook, LinkedIn, Twitter) content and posts - Website Content Management (including weekly...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Nova Scotia Legal Aid Commission Full time

    **NOVA SCOTIA LEGAL AID COMMISSION** **Administrative Assistant** **Available Position**:12 Month Contract **Location**: 710-1701 Hollis Street, Halifax **Salary**: Clerical Pay Plan, CL 14 Step 1 to CL 22 Step 5 ($38,414.12 to $53,734.29) **Closing Date**: March 17, 2023, at 4:30 PM **Who we are**: Nova Scotia Legal Aid Commission (NSLAC) delivers...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada High Class Driving School Inc Full time

    At High Class Driving School, we help students to become a safe driver and confident behind the wheel of the car. Our driving courses offer both classroom and practice behind the wheel. Through our course, students will develop the defensive driving skills and accident avoidance skills. Our courses are engaging and relevant. We base the courses in all of...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2