Administrative Assistant

2 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Assistant

**Department/Unit**
- Faculty of Management - General

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S150-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $25.26- $31.97 per hour ($42,687 - $54,033 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Faculty of Management is recognized for its innovative, values-based approach to management education and research. Graduates are leaders and managers in the business sector, public sector, and civil society who live the Faculty’s vision of inspiring transformational solutions. The Administrative Assistant is a key staff member in the Dean’s Office providing first point of contact support to visitors, and providing administrative support to faculty leadership. Reporting to the HR Advisor, the Administrative Assistant provides** **recruiting and payroll processing support within the Faculty of Management for part-time faculty, teaching assistants, markers, and invigilators.

**Key Responsibilities**
- Provides welcoming and helpful support to Dean’s Office and Faculty of Management visitors.
- Supports the hiring of Teaching Assistants, Markers, and Invigilators by creating job postings, liaising with professors regarding letters of offer, and ensuring adherence to the CUPE Collective Agreement.
- Submits all required hiring documentation to Payroll.
- Provides meeting support such as access to meeting spaces, basic technology support, catering set-up and clean-up.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business Administration diploma with three years of experience in office and/or administration positions involving Human Resources/Payroll (or equivalent combination of training and experience).
- Problem-solving skills and experience providing exceptional assistance to visitors and guests including basic meeting IT support and navigation.
- High-level organizational skills and working in a fast-paced and deadline-driven environment.
- Ability to critically analyze data and information and use judgment to seek clarification on items under question.
- Must be able to be responsive to time-sensitive requests from numerous colleagues including academic leadership and faculty members.
- Proficiency in Microsoft Word, Adobe, and Excel.

**Assets**
- Experience working in a university setting.
- Familiarity with Banner and other Dalhousie systems.

**Job Competencies**
Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 05/16/2024

**Close Date**
- 05/30/2024

**Open Until Filled**
- No

**Special Instructions to Applicant

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