Facilities Coordinator

3 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 37460

Ministry: Infrastructure

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: January 30, 2023

Classification: Technologies 6

**About Us**:
**Infrastructure**

We believe in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work with a series of activities over the lunch break and after office hours. In short, we provide staff with the tools and support they need to excel. Working together we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence.

**Role**:
This position is responsible for the operation and maintenance of an assigned building (or land) portfolio through the supervision of in-house staff members and/or the administration of Total Property Management (TPM) contracts, leases, Transportation Utility Corridor (TUC) agreements, and/or Alberta Schools Alternative Procurement (ASAP) agreements. In addition to demonstrated leadership skills, the Facilities Coordinator requires significant business administration and technical expertise to ensure that the assigned portfolio is operated and maintained in accordance with established standards and guidelines as well as meets client and program delivery requirements.

This position has a key role in planning and developing contract specifications, administering contracts and agreements, and monitoring associated deliverables for compliance and quality assurance. The Facilities Coordinator also oversees the activities of service providers associated with various agreements and contracts (e.g., TPM, tenant services, leases, TUC) and/or supervises in-house staff members to ensure client and Ministry service delivery standards are met.

The incumbent provides input to budget development and forecasts for the assigned portfolio, as well as monitors expenditures and recommends approval of payments to contractors. In addition, the Facilities Coordinator coordinates the development of maintenance, occupational health and safety, security and emergency plans for the assigned portfolio. There is a project coordination component, taking a lead role in identifying, prioritizing, and scheduling work for service and construction projects associated with building (or land) operations and maintenance. Also, this position oversees the activities of consultants and contractors associated with projects and liaises with project stakeholders to ensure projects undertaken enhance the asset value of government-owned and leased space are completed in accordance with established requirements and with mínimal disruption to clients.

The Facilities Coordinator works closely with clients, contractors, landlords, Ministry representatives, and the public to ensure the assigned building (or land) portfolio is operated and maintained in a safe, cost-effective and efficient manner. Reporting to the Facilities Manager, this position functions within the parameters of applicable legislation, regulations, policies, directives and guidelines.

**Qualifications**:
**Minimum Requirements**:

- A two-year technical diploma in a related field
- PLUS six years related experience
- Directly related education or experience will be considered on the basis of one year for 1 year
- Experience with the client and stakeholder community affected by the branch and division mandates; including relevant organizations, committees and advisory groups
- Knowledge of property management concepts and techniques including, but not limited to, building maintenance and operations; lease document interpretation; insurance; ethical, financial and environmental considerations; health and safety, budgeting and accounting; facilities operations; property management, and/or lease and contract administration.
- Knowledge of government strategic goals and policy directions, division and branch business plans, priorities, and organization and decision-making structures of the Ministry, division and branch
- Knowledge of relevant legislation, regulations, standards and codes (e.g., building electrical and mechanical systems and equipment standards, security and emergency management guidelines, building and fire codes, Occupational Health and Safety Act, Freedom of Information and Protection of Privacy Act)

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding the APS competencies:
Essential Competencies:
**Systems Thinking** - take a long-term view of challenges and anticipate potential impacts across in

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