Facilities & Administrative Coordinator

3 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 57027
Ministry: Health
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: June 5, 2024
Classification: Administrative Support 6

**Salary**: $2,073.50 to $2,549.41 bi-weekly. ($54,118 - $66,539 / year)

The Ministry of Health is building a more resilient and sustainable health care system that can support Albertans getting care when and where they need it, while responding to system-wide health challenges, improving health outcomes, and maintaining fiscal responsibility. The ministry supports Albertans’ health and well-being throughout their lives by protecting public health and promoting wellness; coordinating and delivering safe, person-centered, quality health services; planning capital infrastructure; supporting innovative information management and technologies; regulating health care; and funding the health system.

For further information, visit the ministry website at

The Facilities & Administrative Coordinator position provides administration for the General Corporate Services Unit, which supports the Government of Alberta at Ministries of Health and Mental Health & Addiction.

The unit is responsible for a number of central functions, including:

- facility space planning, facility services, facility maintenance and repair, asset management, building security, parking administration and telecommunications;
- central purchasing, supply and forms management, warehousing, mail, courier and print services;
- development, implementation and maintenance of administrative policies and procedures; and centralized reception.

**Role Responsibilities**:
Reporting to the Manager, General Corporate Services Unit, the **Facilities & Administrative Coordinator** is responsible for ensuring that administrative and service requirements are met for Health and Mental Health & Addiction employees located in Edmonton, Calgary, Fort Saskatchewan, Red Deer and a small number of satellite offices throughout the province. The incumbent requires a solid knowledge of facility service functions and related legislation, regulations, policies and procedures in order to carry out the duties and responsibilities associated with this position.

The incumbent is responsible for providing administrative and technical expertise for the following services: Building Maintenance and Operations Services, Parking Administration, Security, Small Tenant Improvements, Furniture Services, Telecommunications, Government Fleet Services and PCard Administration.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Agility**: navigate uncertainties, adapt to changing circumstances, and proactively address challenges in facility management. This ensures that they can effectively fulfill their responsibilities and contribute to the overall efficiency and success of the facility.
- **Develop Networks**: efficiently manage facility operations, foster collaboration, and adapt to technological advancements, ultimately contributing to the overall success and sustainability of the duties they oversee.
- **Creative Problem Solving**: navigate uncertainties, adapt to changing circumstances, and pro-actively address challenges in facility management. This ensures they can effectively fulfill their responsibilities and contribute to the overall efficiency and success of the facility.
- **Develop Self and Others**: ability to develop oneself and others is crucial to personal and team effectiveness, adaptability to industry changes, strong leadership, effective communication, problem solving, and increased productivity.

**Qualifications**:
**Minimum Recruitment Standards**

**High school diploma** and **four (4) years **of progressively responsible related experience is required.

**Equivalency**:
Related experience or education may be considered as an equivalency on a one for one basis.

**Required experience**:

- Experience in Facilities and Administrative Services
- Proficient computer skills and knowledge in operating general office equipment
- Ability to meet objectives in a professional manner and in compliance with established policies and procedures
- Knowledge of Work Order Tracking System (WORTS) for Tenant Requests for Service
- Knowledge of Online Parking Request and Administration System (OPRA)
- Must be able to work independently as well as contribute effectively in a team environment while maintaining high level of productivity and quality service
- Proficient in MS Office tools. A good working knowledge of Excel, in particular working with financial spreadsheets
- The following are considered **asset

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