Facilities Coordinator

2 weeks ago

Edmonton, Canada Bissell Centre Full time

_Are you a _**Facilities **_Professional looking to make an impact in your community? Do you have endless optimism, ready to move and create change in the community? Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and well-being of each individual, Bissell Centre’s work is based on building relationships, hope and trust. Our community comes from all walks of life and so do we._
- Through our programs we work to empower people from meeting their own basic daily needs to having sustainable livelihoods, secure housing, and feeling hope for the future and make plans for a prosperous life. By joining Bissell Centre, you will become part of a fast-paced and dedicated team that works together to realize our vision._

Currently, Bissell Centre is looking for an individual wanting to join our team. Are you ready to be our **Facilities Coordinator **and make an impact in our community?

The **Facilities Coordinator** ensures the smooth operations and functions of systems within Bissell Centre. This position is also responsible to coordinate the repair of properties operated by the Bissell Centre including Bissell Centre East and West, Child Care, Hope Terrace, Thrift Shops, Nova Plaza, Moonlight Bay Centre, and other facilities as they may be acquired, to ensure that the properties are well maintained and do not pose any risks to employers, participants, or visitors.

**Duties and Responsibilities**

**Working under the supervision of the Team Lead, Facilities, this position will be responsible for the following**:
**Building Services**
- Provision of custodial and logístical support services to all Bissell-operated properties
- Coordination of other services such as: recycling (paper/deposit), shredding, replacement of bulbs
- Perform maintenance tasks and physical hands-on work including minor repairs, installations, hanging pictures, and moving furniture and equipment

**Grounds and Building Maintenance**
- Coordinate maintenance of buildings, grounds, roads, parking areas for all Bissell-operated properties
- Coordinate service of building heating and cooling systems and services, including heating, hot water, air conditioning, electrical power, and sewage
- Provide input in developing an energy management program to include long range energy use goals, temperature and lighting standards, and a facilities improvement program to modify buildings and utilities systems to improve energy efficiency

**Facilities Personnel**
- Work with facilities staff to ensure proper maintenance and safety of all program areas
- Attend regular facilities staff meetings to inform, plan, and discuss facilities-related matters
- Provide guidance and support to facilities staff members as required

**Financial**
- Monitor and submit receipts for facilities expenditures for approval

**Preventative Maintenance Program**
- Participate and assist in implementing and monitoring preventative maintenance programs to reduce the frequency of unscheduled breakdowns and downtime of critical equipment and systems.

**Facilities Service Requests**
- Create and maintain facilities-related key performance indicator system

**Safety and Security Services**
- Assist in management of Bissell’s Fire Suppression system, video camera system, the fire alarm system, the security system
- Maintain/create WHMIS-required documentation and implementation
- Monitor, update, replace and report on AED status

**Planning and Managing Capital Projects**
- Assist the Team Lead, Facilities, and the Director of Administration with facilitating the initiation, planning, approval, consultation selection, design, review and construction delivery of all new construction, renovations, infrastructure, energy upgrades and major building maintenance initiatives on Bissell property

**Property Planning**
- Organize and maintain accurate drawings and information for all of Bissell’s Centre’s facilities as well as maintain databases, including the facilities service request data. Assist the Team Lead, Facilities in maintaining internal and external signage.

**Facilities Administrative Office**
- Assisting with facility maintenance, contracted services, procurement, interdepartmental billing of services, and equipment inventory. Reporting of budget allocations and expenses when required
- In conjunction with the Team Lead, Facilities and the Director of Administration, assist in maintaining an Operations and Maintenance manual
- Attend Team meetings to address facilities issues and collaborate on organizational initiatives

**Logistics**
- Assist with office moves and occasional special event set-up

**Vehicle Management**
- Development, implementation and monitoring of standards, procedures and policies to ensure continuing operational efficiency, preventative maintenance, cost effectiveness and safety of Bissell Centre’s vehicles

**Qualifications**
- 3 years’ experience in building maintenance an asset
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