Corporate Facilities Coordinator

3 weeks ago


Toronto, Canada IFDS Group Full time

**Overall Accountabilities**:
The Corporate Facilities Coordinator will be responsible for the successful day-to-day operation of the facility environment, assist in maintaining an accurate record of security information (per compliance requirements), coordinating internal moves and liaising with external service providers.

**General Role & Responsibilities**:
Critical
- Collaborate with compliance team to meet audit requirements/requests
- Generating Physical Security Reports (Secondary)
- Act as an administrator for the Physical Security System - C-Cure (Reports for audits, security cards)
- Facilitate/administer security process for both internal staff and external guests

Facilities
- Maintaining a clean and safe working environment
- Develop and maintain relationships with external vendors and internal clients
- Collaborate cross functionally with internal departments to ensure proper set up of new IFDS employees
- Assist with monthly inspections
- Maintaining MFPs (Multi-Function Printers)
- Set up meeting rooms for Internal Training and Events

Administrative
- Submit and monitor status of maintenance requests to building management for any facilities related issues
- Responsible for daily management of Corporate Facilities mailbox (Requests and Tickets)
- Responsible for generating Reports and Floor Plans
- Coordinate internal office moves, set up for new hires and terminations (physical component and records)
- Act as secondary back up for Corporate Facilities Administrator
- Assist the Director of Corporate Facilities in the successful completion of department projects
- Perform purchasing functions
- Maintain the Corporate Facilities Site on the internet (ROCK)

**Qualifications**

**Critical**
- Post - secondary education
- Strong interpersonal skills to work efficiently with clients and vendors
- Self-motivated with exceptional organizational skills to prioritize tasks and meet deadlines
- Team player who can work well in a fast paced environment
- Accountable with strong initiative and ability to handle increased responsibility over time
- Flexibility to work after hours when required

**Beneficial**
- ** **Facilities management experience or related field
- Excellent time management skills to ensure tasks are completed in a timely and thorough manner
- Must have strong written and oral communication skills
- Proficient use with Microsoft programs (Word, Excel, PowerPoint, and Outlook)

**Competencies**

***Behavioural and Functional
- Customer service oriented - work professionally with both internal and external contacts
- Able to identify client needs, correct problems promptly, and make continuous efforts to improve client satisfaction
- Extremely punctual and reliable in attendance
- Must be flexible in work hours to offer extra time, as required to get the job done
- Experience with gathering information and presenting it in cost comparisons, trend charts, monthly breakdowns or summaries
- Must be extremely organized and detail oriented to handle multiple tasks without sacrificing results and complete work within specific timeframes
- Able to work in a fast paced environment with mínimal supervision
- Willing to take the position beyond the day to day routine tasks

**AODA Statement



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