Facilities Coordinator

2 months ago


Toronto, Canada University of Toronto Full time

**Date Posted**:11/08/2023
**Req ID**: 34874
**Faculty/Division**: VP - Operations & Real Estate Partnerships
**Department**: 89 Chestnut Residence
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053169

**Description**:
**About us**:
Spaces and Experiences operates undergraduate and graduate student housing on the St. George campus. Our residences include Graduate House, Knox Residence, Chestnut Residence, and Spadina-Sussex Student Residence (opening in 2024). The S&E Student Residences endeavour to provide a residence experience that fosters community engagement, celebrates diversity, and keeps equity and inclusion at the forefront of our decision making and approach. Our goal is to offer our residents the opportunity to live in an environment that provides programming, services, and interactions that positively contribute to their personal growth and academic success during their time at the University of Toronto.

**Your opportunity**:
Reporting to the Manager of Building Operations and Services, Infrastructure & Building Systems, the incumbent will be responsible for identifying, scheduling and coordinating projects and work pertaining to building operations and maintenance at the 89 Chestnut Street Residence, as well as analyzing service delivery and internal processes, and recommending and implementing improvements. The Facility Coordinator is a critical member of the Building Operations team, supporting the team in achieving excellence in facility management and client satisfaction.

**Your responsibilities will include**:

- Analyzing service delivery and/or internal processes and recommending improvements
- Planning various components of projects
- Tracking and monitoring work order status
- Checking that work orders are completed appropriately
- Creating and editing a standard operating procedures manual
- Checking thatcontracts are fulfilled as per the general conditions of the contract
- Documenting and maintaining standard operating procedures
- Coordinating and communicating work being performed on facilities to minimize disruptions to daily operations

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience in the field of Facilities Management and Maintenance
- Minimum three (3) years related experience in administration
- A working knowledge of maintenance, safety and security practices
- Customer service experience in a diverse residential setting
- Experience in project planning and coordination
- Demonstrated ability to manage conflict
- Able to exercise independent decision making
- Able to problem-solve and respond to unanticipated or unusual events quickly and professionally, exercising initiative, tact, and diplomacy
- Able to effectively set priorities while balancing competing demands and changing priorities
- Excellent oral and written communication skills, and ability to demonstrate exceptional interpersonal skills

**To be successful in this role you will be**:

- Accountable
- Communicator
- Efficient
- Multi-tasker
- Self-confident

**Please note**:

- this is a 1 year term position

**Closing Date**: 11/23/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term** 1 year**
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Facilities/Ancilliary Services

**Lived Experience Statement


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