Facilities Coordinator

3 weeks ago


Toronto, Canada Payments Canada Full time

| About the role

The Facilities Coordinator is responsible for maintaining Payment Canada’s offices, space planning and providing exceptional service to our employee base. The Facilities Coordinator is also responsible for the management of ongoing facility projects, oversees day-to-day facilities requirements and manages the entire facilities budget. 

This is a temporary position for a 14 month term.

| What you’ll do

Responsibilities of the Facilities Coordinator include: 

Contribute to strategic planning by evaluating and projecting future facility needs and proposing options to achieve them;  Ensure that all service requests are addressed in a timely and efficient manner;  Providing regular facility updates and reporting to a broad range of audiences;  Leveraging best practices and industry trends;  Premises and furnishings cleaning and maintenance programs;  Responding to emergency maintenance requests as required, and troubleshooting issues to determine cause and solution;  Managing facilities projects;  Coordinating office accommodations, eg ergonomics in collaboration with the People Team; Coordinate space allocation among departments;  Coordinate moves/adds/changes;  Ensure compliance with all health and safety, environment and risk management policies and procedures;  Maintaining the Workplace Management Tool (ENVOY). 

| Minimum Qualifications

Post-secondary education in business, facilities management, property management, project management or related field;  A minimum of three (3) years of interpreting, understanding and reviewing contracts and leases combined with demonstrated experience with invoicing and overseeing budgets; Excellent project management, time management and organizational skills; ability to work in a fast-paced environment; ability to respond to time sensitive issues, frequently changing priorities and competing deadlines; Demonstrated knowledge of applicable laws and regulations at both the provincial and federal level ( Ontario Building Code, Canada Labour Code);  Proficient it reading drawings, plans and specifications;  Knowledge of best practices related to facilities management and space planning;  Ability to travel between the Ottawa and Toronto area; Government of Canada Level II Secret Clearance or eligibility to obtain.

| Preferred Qualifications

Facilities Management Professional or Project Management Professional designations are considered an asset;  Bilingualism (English and French) is considered an asset. 

| Salary Range

Based on qualifications and experience: $65,026 and $81,283.

Please submit your application by May 24, 2024.



  • Toronto, Canada Student Association of George Brown College Full time

    **Position Title**: Facilities Coordinator **Reports To**: Operations Manager **Position Type**: Full-time **Unionized/Non-unionized**: Non-unionized **Start Date**: ASAP **Hours**: 40 hours per week **Position Overview**: The Facility Coordinator oversees and administers all Student Association space cleaning, and space set up for meetings &...


  • Toronto, Canada Workplace One Full time

    **About The Company**: Workplace One is a shared workspace provider that creates and operates fully serviced, boutique office spaces for professionally minded people and their teams. High-end design details and personalized service are what set us apart. We are an independent, Toronto-owned and operated company, and with our service-based hospitality as the...


  • Toronto, Canada Toronto Hydro Full time

    **WORK ILLUSTRATION**: The Facilities Coordinator is responsible for managing the day-to-day activities to support all Capital Projects in Work Centres and Distribution Substations. The Coordinator will be the main point of contact for all Facilities Consultants and Contractors in order to ensure all engineering and construction activities stay on track as...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:11/08/2023 **Req ID**: 34874 **Faculty/Division**: VP - Operations & Real Estate Partnerships **Department**: 89 Chestnut Residence **Campus**: St. George (Downtown Toronto) **Position Number**: 00053169 **Description**: **About us**: Spaces and Experiences operates undergraduate and graduate student housing on the St. George campus. Our...


  • Toronto, Canada Board Of Governors of Exhibition Place Full time

    **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...


  • Toronto, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...


  • Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. **Responsibilities**: **Mail**: Sort and collate mail Dispose of junk mail Sort mail, such as returned letters, adjustments, bills, orders, and payments Resolve issues with incorrect, returned mail Arrange for pickup of outgoing mail Stamp mail with postage meters Fold letters, circulars or other...


  • Toronto, Canada Toronto Cricket Skating and Curling Club Full time

    About the Toronto Cricket Skating & Curling Club: As a family-oriented private Club, our mission is to deliver exceptional value to our members by providing first-class sports programs, facilities and services in a welcoming environment. Our vision is to be the leading sport, social and activity Club in Canada. We value Sportsmanship, Respect, Community,...


  • Toronto, Canada Toronto Blue Jays Full time

    **Overview**: The Coordinator, Facility Operations, is the cornerstone for operational efficiency and seamless facility management. In this pivotal role, you will oversee and assist with the day-to-day functions of our facilities, ensuring they operate smoothly and effectively. From coordinating maintenance schedules, managing vendor relationships, to...


  • Toronto, Canada Toronto Blue Jays Full time

    Overview: The Coordinator, Facility Operations, is the cornerstone for operational efficiency and seamless facility management. In this pivotal role, you will oversee and assist with the day-to-day functions of our facilities, ensuring they operate smoothly and effectively. From coordinating maintenance schedules, managing vendor relationships, to...


  • Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...


  • Toronto, Canada Saks Fifth Avenue Full time

    **Location**: TORONTO, Ontario, Canada **Category**: Stores **Job Opened**: May 3rd, 2023 **Education**: None **Job Number**: 230001LY **Job Type**: Full-Time **Remote**: No **job description**: **What This Position is All About** - The Facilities Maintenance Associate for a large retail and office facility with numerous retrofits, upgrades and...


  • Toronto, Canada IFDS Group Full time

    **Overall Accountabilities**: The Corporate Facilities Coordinator will be responsible for the successful day-to-day operation of the facility environment, assist in maintaining an accurate record of security information (per compliance requirements), coordinating internal moves and liaising with external service providers. **General Role &...


  • Toronto, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$72,119- $97,360** - Employment status: **Continuing** - Term Length: - Security Level: **Secret** - Language Requirement: **English Essential** - Closing Date: **28/11/23** - Country: **Canada** - Reporting to (Title): **Team Leader, Real Property Management** The...


  • Toronto, Canada Board Of Governors of Exhibition Place Full time

    **Primary Function** Reporting to the Facility Services Manager, the Facility Coordinator II will assist with all activities related to the delivery of Housekeeping and Labour services. **Major Responsibilities** - Assist with coordinating and planning work assignments and the administration of housekeeping and labour services. - Oversee the delivery of...


  • Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...


  • Toronto, Canada CT Real Estate Full time

    **What you’ll do** The purpose of this position is to support the operation of the work environment for all CTC employees at Canada Square (CSQ) and Yonge-Eglinton Centre (YEC) by interpreting internal customer needs (help desk service requests), determining appropriate action, and delivering superior client service. The **Facility Services Coordinator**...


  • Toronto, Canada CT Real Estate Full time

    **Help us boldly shape retail in Canada** Canadian Tire Corporation’s (CTC) rich heritage of serving Canadians from coast-to-coast dates back to 1922. Our vision is to become the #1 retail brand in Canada and we are focused on innovating and making important investments in our business, especially when it comes to our people. To reach our goal, we need...


  • Old Toronto, Canada NEARSOURCE TECHNOLOGIES Full time

    We have an immediate opening for a Facilities Coordinatorin Canada. Please take a look at the detailed job description provided below. Responsibilities:The role of a Workplace Coordinator is dedicated to cultivating an exceptional working environment for all members of the organization. By providing comprehensive support services for the office and...


  • Old Toronto, Canada NEARSOURCE TECHNOLOGIES Full time

    We have an immediate opening for a Facilities Coordinatorin Canada. Please take a look at the detailed job description provided below. Responsibilities:The role of a Workplace Coordinator is dedicated to cultivating an exceptional working environment for all members of the organization. By providing comprehensive support services for the office and...