Facilities/Events Coordinator

3 weeks ago

Toronto, Canada JLL Full time

JLL supports the Whole You, personally and professionally.


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

The Facilities Coordinator will provide support to the Facilities Manager and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved.

WHAT YOU’LL DO

Complete room setups and teardowns by arranging furniture. Provide coordination and support events, meeting and conference facilities as required. Actively support an environment of teamwork, co-operation, performance excellence, and personal success. Conduct daily walkthroughs to ensure clean and organized office. Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service.  Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace. Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion. Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. Assist in the procurement of vendors and services as required. Coordinate the delivery of site amenities which may include: fitness, food services, massage, transportation, support moves as required and act as the site key point of contact. Provide coordination and support events, meeting and conference facilities as required. Other duties that may include but are not limited to: reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety and security support. Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support JLL and/or operations, including, but not limited to: moves/reconfigurations, events, reception, and building operations. Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety. Comply with all requirements of the client contract and meet or exceed Key Performance Indicators. Deliver an exceptional quality of service, as reflected by client feedback. Coordinate site operations in accordance with all agreed policies, procedures and contract scope.

WHAT WE'RE LOOKING FOR

Prior experience in facilities, property management, hospitality or related field preferred. Knowledgeable of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous. Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous. Proficiency in a range of information technology tools and platforms. Excellent communication, organization and problem solving skills. Ability to work independently with little supervision and effectively deal with stressful situations. Self-motivated; confident, energetic and flexible. Capable of lifting and moving furniture 

WHAT’S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate  Deep investment in cutting-edge technology to power your work  Comprehensive and competitive benefits plan  A supportive, caring and diverse work environment designed for your growth and well-being 

Location:

On-site –Toronto, ON

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

  • Event Coordinator

    1 month ago

    Toronto, Canada Second Floor Events Full time

    **SUMMARY OF THE POSITION** As a pivotal member of our events team, the Event Coordinator is tasked with steering clients through the intricacies of the event planning process. From the moment our Sales Manager secures an event, the Event Coordinator will leverage their comprehensive industry acumen and unwavering professionalism to meticulously prepare all...

  • Event Coordinator

    2 days ago

    Toronto, Canada Second Floor Events Full time

    **Event Coordinator** **Skills and Specifications** - Minimum of 1 year in a event coordinator role - Must have outstanding time management, organizational skills, and detail orientation - Must be self-motivated and able to work with a high degree of autonomy - A professional manner with the ability to handle multiple demands with time sensitive deadlines -...

  • Event Coordinator

    1 month ago

    Toronto, Canada Eatertainment Catering & Events Full time

    **EATERTAINMENT EVENTS & CATERING** **EVENT COORDINATOR** - ____________________ **JOB DESCRIPTION** Looking to be a part of a passionate team of event and catering professionals? As Eatertainment continues to grow in this exciting and fast paced industry, our company provides an excellent opportunity to work side-by-side our team of seasoned event pros...

  • Event Coordinator

    1 week ago

    Toronto, Canada Hornblower Cruises and Events Full time

    City Experiences is seeking an Event Coordinator for our City Cruises operation in Toronto. *Please note this is a seasonal/contract position* About You: This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System. About the Opportunity: The Event Coordinator will successfully act as the customer’s primary...

  • Wedding & Event Coordinator

    6 days ago

    Greater Toronto Area, Canada Meraki Events Full time

    Do you have a passion for weddings and an eye for detail? Are you able to think on your feet? With the growth of the company, I am seeking some assistance from experienced day of wedding coordinators to join my team to assist with on-site services the day of clients events. Unfortunately, I am only one person and I would hate to say no to all the business...

  • Wedding & Event Coordinator

    6 days ago

    Greater Toronto Area, Canada Meraki Events Full time

    Do you have a passion for weddings and an eye for detail? Are you able to think on your feet? With the growth of the company, I am seeking some assistance from experienced day of wedding coordinators to join my team to assist with on-site services the day of clients events. Unfortunately, I am only one person and I would hate to say no to all the business...

  • Wedding & Event Coordinator

    2 days ago

    Greater Toronto Area, Canada Meraki Events Full time

    Do you have a passion for weddings and an eye for detail? Are you able to think on your feet? With the growth of the company, I am seeking some assistance from experienced day of wedding coordinators to join my team to assist with on-site services the day of clients events. Unfortunately, I am only one person and I would hate to say no to all the business...

  • Facilities/Events Coordinator

    3 weeks ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Facilities/Events Coordinator

    2 weeks ago

    Old Toronto, Canada Jones Lang LaSalle Incorporated Full time

    Facilities/Events Coordinator - Downtown Toronto page is loaded Facilities/Events Coordinator - Downtown Toronto Apply remote type On-site locations Toronto, ON time type Full time posted on Posted Yesterday job requisition id REQ359577 JLL supports the Whole You, personally and professionally.Our people at JLL are...

  • Facilities/Events Coordinator

    2 weeks ago

    Old Toronto, Canada Jones Lang LaSalle Incorporated Full time

    Facilities/Events Coordinator - Downtown Toronto page is loaded Facilities/Events Coordinator - Downtown Toronto Apply remote type On-site locations Toronto, ON time type Full time posted on Posted Yesterday job requisition id REQ359577 JLL supports the Whole You, personally and professionally.Our people at JLL are...

  • Facilities/Events Coordinator

    2 weeks ago

    Old Toronto, Canada Jones Lang LaSalle Incorporated Full time

    Facilities/Events Coordinator - Downtown Toronto page is loaded Facilities/Events Coordinator - Downtown Toronto Apply remote type On-site locations Toronto, ON time type Full time posted on Posted Yesterday job requisition id REQ359577 JLL supports the Whole You, personally and professionally.Our people at JLL are...

  • Facilities/Events Coordinator

    3 weeks ago

    Old Toronto, Canada Jones Lang LaSalle Incorporated Full time

    Facilities/Events Coordinator - Downtown Toronto page is loaded Facilities/Events Coordinator - Downtown Toronto Apply remote type On-site locations Toronto, ON time type Full time posted on Posted Yesterday job requisition id REQ359577 JLL supports the Whole You, personally and professionally.Our people at JLL are...

  • Facilities/Events Coordinator

    2 weeks ago

    Toronto, ON, Canada Jones Lang LaSalle Incorporated Full time

    Facilities/Events Coordinator - Downtown Toronto page is loaded Facilities/Events Coordinator - Downtown Toronto Apply remote type On-site locations Toronto, ON time type Full time posted on Posted Yesterday job requisition id REQ359577 JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for...

  • Facility Coordinator

    1 week ago

    Toronto, Canada Board Of Governors of Exhibition Place Full time

    **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...

  • Facilities Coordinator

    1 month ago

    Toronto, Canada Student Association of George Brown College Full time

    **Position Title**: Facilities Coordinator **Reports To**: Operations Manager **Position Type**: Full-time **Unionized/Non-unionized**: Non-unionized **Start Date**: ASAP **Hours**: 40 hours per week **Position Overview**: The Facility Coordinator oversees and administers all Student Association space cleaning, and space set up for meetings &...

  • Facilities & Events Assistant

    1 week ago

    Toronto, Canada York University Full time

    Purpose: To assist with setup and delivery of events, audio-visual, and general office. Education: High School Diploma, plus related training in customer service and/or food service and events industry. Experience: Minimum 1 year related experience in customer service and/or food service and events industry. Skills: Excellent customer service and...

  • Facilities & Events Assistant

    1 day ago

    Toronto, Canada York University Full time

    Purpose: To assist with setup and delivery of events, audio-visual, and general office. Education: High School Diploma, plus related training in customer service and/or food service and events industry. Experience: Minimum 1 year related experience in customer service and/or food service and events industry. Skills: Excellent customer service and...

  • Venue Coordinator

    2 days ago

    Toronto, Canada Eatertainment Catering & Events Full time

    **DESIGN EXCHANGE** **VENUE SUPERVISOR** - ____________________ **JOB DESCRIPTION** Looking to be a part of a passionate team of event and catering professionals? As Eatertainment continues to grow in this exciting and fast paced industry, our company provides an excellent opportunity to work side-by-side our team of seasoned event pros in the newly...

  • Venue Coordinator

    2 days ago

    Toronto, Canada Eatertainment Catering & Events Full time

    **DESIGN EXCHANGE** **VENUE SUPERVISOR** - ____________________ **JOB DESCRIPTION** Looking to be a part of a passionate team of event and catering professionals? As Eatertainment continues to grow in this exciting and fast paced industry, our company provides an excellent opportunity to work side-by-side our team of seasoned event pros in the newly...

  • Catering Event Manager

    10 hours ago

    Toronto, Canada Oliver & Bonacini Events Full time

    Company Description Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect. What's in it for...