Facilities Assistant

2 weeks ago

Toronto, Canada Queen's University Full time

Facilities Assistant

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

Reporting to the Manager of Operations and Facility, Smith School of Business - SmithToronto Facility, Queen’s University, the incumbent is responsible for the day-to-day support of the SmithToronto Facility. The Smith Toronto Facility is a high profile executive level teaching and event venue that includes a multi-use classroom, videoconference boardrooms, meeting rooms and office space. The incumbent is responsible for reception and ensuring the appearance of the facility is at a high professional standard, in accordance with the Smith School of Business (Smith) brand and image. The incumbent must also assist the Manager of Operations and Facility, working with all users and stakeholders to ensure the facility meets their needs. The users and stakeholders include Smith School of Business program staff and directors, students, faculty, and alumni.

**_This position will require flexible hours of work including a rotation of evenings and weekends._**

**Job Description**:

**KEY RESPONSIBILITIES**:
**Facilities**
- Responsible for greeting guests and students coming into the facility, and directing them when necessary.
- Provides assistance to any guests and students who might require assistance throughout their stay.
- Provides AV support when required (this includes starting up the equipment in the classrooms, connecting guests computers to the screens in the meeting rooms, turning on the projector in the VC rooms and connecting guests computers to the projector screens.
- Assisting with connectivity and Wi-Fi issues.
- Provides support for facility users including but not limited to: making coffee, setting up coffee/tea/water station on class days, tidying rooms and common areas, restocking coffee/tea/pop/juice, and filling and emptying the dishwasher.
- Accepts deliveries and passes them along to the intended recipients.
- Answers the phone and forwards calls when necessary.
- Responsible for room bookings for the Smith School of Business Toronto Facility, including the classrooms, videoconference rooms, and meeting rooms.
- Assist in placing orders for beverages, stationary items, etc. in support of SmithToronto.
- Assist with updating content on the Axis TV display and stocking display materials throughout the space.
- Liaise with building security to ensure the doors are unlocked in the morning when the facility opens or locked when the facility closes. If access is required by a guest while on shift, work with security to ensure access is granted.
- At the end of a shift, ensure that the facility is secure, that all students and guests have left the facility, and that all necessary doors are locked.
- Assist in maintaining the security pass card list and in preparing pass cards for students and staff.
- General office and program administrative support, such as, photocopying, printing, proofreading, mailings, assembling welcome packages, ordering signs and names tags for participants.
- Assists with other duties as assigned.

**Events/Program Support**
- Assist at class times in the absence of the program managers (PM).
- When assisting specifically with Professional Graduate Programs, greet and provide direction and support to Smith students as per the PM. Ensure the classroom is set up according to the program manager’s instructions with respect to handouts, technology, faculty needs, etc.
- Completes “End of Day” report and provides to Program Manager including any issues for follow up.
- Assist with events (handing out name tags, furniture arrangement, clearing or attending to catering needs as directed by the Events Coordinator, in the absence of the Events Coordinator liaising with catering staff to ensure a smooth event or class, monitoring and passing out drink tickets when required) as needed.
- Event planning, logistics and management for programs and departments within Smith

**REQUIRED QUALIFICATIONS**:

- A minimum one-year college diploma in business administration or equivalent field, with previous experience in a customer service capacity. Proven success in a customer service environment.
- Previous experience in an administrative role.
- An equivalent combination of education and experience will be considered.

**SPECIAL SKILLS**:

- A positive attitude and excellent interpersonal and communication skills (both verbal and written) to deal with a wide variety of individuals and to provide clear and accurate information.
- Respects diversity and promotes inclusion.
- Strong customer service-oriented perspectiv

  • Assistant Manager Facilities

    2 weeks ago

    Toronto, Canada Serco Canada Full time

    Position Description: If you enjoy working with the public in a high energy and dynamic environment - challenging and rewarding job opportunities await you at Serco Canada. You will be part of a professional team which supports operations at all DriveTest Centers across Ontario on behalf of the Ministry of Transportation. Bring your expertise and customer...

  • Facilities Assistant

    6 days ago

    Toronto, Canada St George by the Grange Full time

    St. George by the Grange - Toronto, ON St. George is looking for an enthusiastic and committed individual to join our team. This job is for a reliable, self-starter and involves a combination of cleaning, maintenance and event oversight. The Facilities Assistant will report directly to the Director, Operations. **Responsibilities**: - Perform cleaning of...

  • Hospital Assistant

    4 days ago

    Toronto, Canada Eglinton Veterinary Facilities Full time

    **Eglinton Veterinary Facilities** is ** **looking for a dynamic Full-time ACA to join our team in central Toronto. _and_ client care, works well as part of an integrative team and can be relied upon as a self-starter. A minimum 2 years experience as an ACA with proven skills is ideal We are looking for someone with safe and effective handling and...

  • Facilities Assistant Lead

    2 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: The Facilities Assistant Lead is responsible for providing facilities support and assisting with equipment maintenance. **Education**: Must be enrolled as a York student. **Experience**: Previous work experience may be considered. **Skills**: Ability to communicate with others to explain and share information.Ability to provide instruction...

  • Assistant to the Maintenance and Facilities Manager

    Found in: Talent CA C2 - 2 weeks ago

    Toronto, Canada Ontario Camps Association Full time

    Job Posting Assistant to the Maintenance and Facilities Manager Qualifications: Knowledge and skill in basic carpentry, plumbing, mechanical and electrical repair/maintenance. Current driver’s license and good driving record, experience driving boats and First Aid certification. Good organizational skills required and supervisory experience...

  • Assistant to the Maintenance and Facilities Manager

    6 hours ago

    Old Toronto, Canada Ontario Camps Association Full time

    Job Posting: Assistant to the Maintenance and Facilities Manager Qualifications: Knowledge and skill in basic carpentry, plumbing, mechanical, and electrical repair/maintenance Current driver’s license and good driving record Experience driving boats First Aid certification Good organizational skills required Supervisory experience...

  • Assistant to the Maintenance and Facilities Manager

    2 days ago

    Old Toronto, Canada Ontario Camps Association Full time

    Job Posting: Assistant to the Maintenance and Facilities Manager Qualifications: Knowledge and skill in basic carpentry, plumbing, mechanical, and electrical repair/maintenance Current driver’s license and good driving record Experience driving boats First Aid certification Good organizational skills required Supervisory experience...

  • Assistant to the Maintenance and Facilities Manager

    2 days ago

    Old Toronto, Canada Ontario Camps Association Full time

    Job Posting: Assistant to the Maintenance and Facilities Manager Qualifications: Knowledge and skill in basic carpentry, plumbing, mechanical, and electrical repair/maintenance Current driver’s license and good driving record Experience driving boats First Aid certification Good organizational skills required Supervisory experience...

  • Assistant to the Maintenance and Facilities Manager

    Found in: Jooble CA O C2 - 3 days ago

    Toronto, ON, Canada Ontario Camps Association Full time

    Job Posting: Assistant to the Maintenance and Facilities Manager Qualifications: Knowledge and skill in basic carpentry, plumbing, mechanical, and electrical repair/maintenance Current driver’s license and good driving record Experience driving boats First Aid certification Good organizational skills required Supervisory experience preferred ...

  • Facility Lead

    3 days ago

    Toronto, Canada London Manpower Inc Full time

    **Job Details** Promptly prioritize, assign, and respond to service tickets related to minor-moderate facilities maintenance, including, but not limited to electrical, HVAC and plumbing maintenance allowed without a license within state law requirements, routine carpentry work. - Monitor completion of service tickets by facilities associates, if...

  • Assistant Manager, Facilities Operations

    6 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:04/03/2023 **Req ID**: 30554 **Faculty/Division**: University of Toronto Scarborough **Department**: UTSC:Facilities Management **Campus**: University of Toronto Scarborough (UTSC) **Description**: In the Facilities Management department, we take pride in our buildings and grounds that help provide a welcoming, clean and safe environment for...

  • Facilities Coordinator

    2 weeks ago

    Toronto, Canada Workplace One Full time

    **About The Company**: Workplace One is a shared workspace provider that creates and operates fully serviced, boutique office spaces for professionally minded people and their teams. High-end design details and personalized service are what set us apart. We are an independent, Toronto-owned and operated company, and with our service-based hospitality as the...

  • Facilities Technician

    6 days ago

    Toronto, Canada The York School Full time

    **Facilities Technician** Full Time Permanent - Hours of work are 3:00pm - 11:00pm Monday to Friday_ One of Canada’s leading gender inclusive IB Schools, founded in 1965, The York School is a place where learning extends beyond the classroom and students are challenged to realize their full potential and discover who they want to be. In two...

  • Facilities Coordinator

    Found in: Jooble CA O C2 - 3 days ago

    Toronto, ON, Canada Saskatchewan Polytechnic Full time

    Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties Job Duties Reporting to the Manager, Facilities, the main function of this position is to plan, administer, monitor and audit operations, maintenance and tenant improvements relevant to campus operations and consistent with campus policies and those of Ministry of SaskBuilds & Procurement (...

  • Facilities Coordinator

    5 hours ago

    Old Toronto, Canada Saskatchewan Polytechnic Full time

    Job Duties/Qualifications, Skills and Abilities(QSA)Job Duties Job Duties Reporting to the Manager, Facilities, the main function of this position is to plan, administer, monitor and audit operations, maintenance and tenant improvements relevant to campus operations and consistent with campus policies and those of Ministry of SaskBuilds &...

  • Facilities Coordinator

    2 days ago

    Old Toronto, Canada Saskatchewan Polytechnic Full time

    Job Duties/Qualifications, Skills and Abilities(QSA)Job Duties Job Duties Reporting to the Manager, Facilities, the main function of this position is to plan, administer, monitor and audit operations, maintenance and tenant improvements relevant to campus operations and consistent with campus policies and those of Ministry of SaskBuilds &...

  • Facilities Coordinator

    2 days ago

    Old Toronto, Canada Saskatchewan Polytechnic Full time

    Job Duties/Qualifications, Skills and Abilities(QSA)Job Duties Job Duties Reporting to the Manager, Facilities, the main function of this position is to plan, administer, monitor and audit operations, maintenance and tenant improvements relevant to campus operations and consistent with campus policies and those of Ministry of SaskBuilds &...

  • Facilities Coordinator

    Found in: Talent CA C2 - 4 days ago

    Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Corporate Facilities Coordinator

    4 days ago

    Toronto, Canada IFDS Group Full time

    **Overall Accountabilities**: The Corporate Facilities Coordinator will be responsible for the successful day-to-day operation of the facility environment, assist in maintaining an accurate record of security information (per compliance requirements), coordinating internal moves and liaising with external service providers. **General Role &...

  • Facilities Specialist

    4 hours ago

    Toronto, Canada McDonald's Full time

    Company Description: At McDonald's, we are committed to being the best, and that starts with finding the best people. We have built a team of extraordinary people from around the world. We are problem solvers, risk takers, innovators, and thought leaders that take our work seriously, but have fun doing it. We challenge ourselves to get smarter and sharper...