Administrative Assistant

4 days ago

Kentville, Canada Government of Nova Scotia Full time

**Competition #**: 43364

**Department**: Justice

**Location**: KENTVILLE

**Type of Employment**: Casual

**Union Status**: Exclusion - Non Union - NSPG

**Closing Date**: 16-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal support and offers a range of services to assist victims of crime.

Within Victim Services we promote victims' rights and interests and advise government on issues relating to victims of crime; and work with justice partners and the community to develop policies and programs that address the needs of crime victims. We can help provide the victim, spouse, or relative, with information, support and assistance as their case moves through the criminal justice system. When criminal charges are laid, victims and family members can contact us directly for help. We provide a range of services including the following programs: Provincial Victim Services Program, Child Victim/Witness Program, Criminal Injuries Counselling Program, Victim Impact Statement Program, Restitution Program, and the Sexual Offense Legal Representation Program.

About Our Opportunity

You are responsible for assisting in the delivery of services to victim of crime by providing a broad range of secretarial/administrative functions in a fast-paced environment to the Provincial Victim Services Program. In addition, you may be called on to provide administrative support to other Regional offices and Head office including the Director, the Senior Manager, the Manager of Special Initiatives, Aboriginal Victim Case Coordinator and Restitution Coordinator.

The office will depend on your ability to work in a fast-paced environment as well as the ability to be organized and prioritize tasks.

Primary Accountabilities

Answering the main phone line; preparing correspondence; managing a database
Front desk coverage, direct contact with the public, victims of crime, justice partners to help navigate to the appropriate service
Preparing statistics on a spreadsheet; code blocking invoices for signature and payment for the regional offices
Booking new and recurring meetings (in person and virtual); opening, preparing, and distributing mail
Maintaining an electronic filing system; ordering office supplies; ordering print material
Preparing quotations for off site training events; taking minutes for meetings

Qualifications and Experience

Your knowledge of the Justice Enterprise Information Network (JEIN) and issues impacting victims, along with work experience in the criminal justice system, and trauma informed training would be considered assets. Bilingualism with oral and written skills in English and French will also be considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

**Include, but not limited to**:
Four years of related work experience

Working Conditions

Relief employees fill gaps in the schedule and replace full time employees when operational requirements demand as determined by the Employer - while there is no shift work associated with this position, there is potential for travel, overtime and disruptions to personal and family life due to position responsibilities, workload, and other unplanned activities (typically the hours are between 8:30 AM to 4:30 PM, this may vary depending on operational needs)
May be required to work overtime on occasion
Stress level may be higher than normal due to the nature of the work and type of confidential information exposed to, often dealing with difficult situations, persons under considerable stress, and experiencing traumatic events
There is a high demand for accuracy and attention to detail while working in a complex service area
A relief employee is an employee who is not regularly scheduled by the Employer, but who works relief assignments on an as-needed basis as operational requirements demand. As such, a relief employee does not have guaranteed hours of work.

Additional Information

This is a CASUAL RELIEF employment opportunity located in Kentville.

What We Offer

Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless career paths.
Department Specific Flexible working schedules.

**Pay Grade**: CL 18

**Salary Range**: $24.06 - $26.92 Hourly

**Employment Equity Statement**:
Current government employees may access this posting through the link below:

  • Administrative Assistant

    1 week ago

    Kentville, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    1 week ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:177584**Company: Nova Scotia HealthLocation:Western Zone, Valley Regional Hospital**Department:OPWZ PERI Surgical VRH**Type of Employment:Temporary Hourly FT long-assignment (100% FTE) x 1 position(s)Status:Management/Non Union Position**Posting Closing Date:7-Apr-24**Nova Scotia Health is the largest provider of health services in Nova Scotia, with...

  • Administrative Assistant

    1 week ago

    Kentville, Canada Open Arms Resource Centre Society Full time

    Open Arms is a dynamic and growing nonprofit organization dedicated to providing shelter, support, and community services to individuals experiencing homelessness. Rooted in Christian values, our mission is to create lasting, positive change by addressing the root causes of homelessness and fostering a supportive environment for those in need. At Open...

  • Administrative Assistant

    2 months ago

    Kentville, Canada Perennia Food and Agriculture Full time

    Perennia Food and Agriculture Corporationis Nova Scotia’s food industry development agency. Weoffer an integrated suite of services to the agriculture and seafood sectors with a focus on on-farm production, quality and food safety, analytical services and product development and improvements. Our highly skilled and collaborative team focuses on superior...

  • Administrative Assistant

    2 weeks ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:177584** **Company: Nova Scotia Health** **Location**:Western** Zone, **Valley Regional Hospital** **Department**:OPWZ PERI Surgical VRH** **Type of Employment**:Temporary** **Hourly FT long-assignment** (**100%** FTE) x **1** position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date**:7-Apr-24** Nova Scotia Health is...

  • Administrative Assistant

    3 weeks ago

    Kentville, Canada Tried & True Builders Ltd. Full time

    Overview: **Duties**: - Provide administrative support to ensure efficient operation of the office - Answer telephone and electronic enquiries and relay telephone calls and messages - Assist in resolving any administrative problems - Maintain electronic and hard copy filing system - Perform data entry and update paperwork, reports, and records - Handle...

  • Administrative Assistant

    1 week ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:147055**Company: Nova Scotia HealthLocation:Western Zone, Valley Regional HospitalDepartment:OPWZ W&C Women & Children's Health VRH**Type of Employment:Casual Hourly FT long-assignment (**100% FTE) x **1 position(s)****Status: MGMT/NON-Union Management/Non Union** Position**Posting Closing Date:6-Jan-23**Nova Scotia Health is the largest provider of...

  • Property Services Administrative Assistant

    2 weeks ago

    Kentville, Canada Nova Scotia School Boards (NSSB) Full time

    **Property Services Administrative Assistant**: Property Services Administrative Assistant 7 hours per day Vacant Position/effective immediately Wages commensurate with Job Band 5 starting at ($22.96/hour) Work Location: Kentville Operations Centre Terms and conditions of employment, including wages, are in accordance with the Terms and Conditions of...

  • Administrative Assistant

    2 weeks ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:146978** **Company: Nova Scotia Health** **Location**:Provincial** **Zone, **Chipman Facility** **Department**:MHA Sr Dir Mental Health & Addictions** **Type of Employment**:Temporary** **Hourly FT long-assignment** **(**100%** **FTE) x **1** **position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing...

  • Receptionist/administrative Assistant

    2 weeks ago

    Kentville, Canada Acadia Refrigeration & AC (1997) Ltd. Full time

    We’re excited to be expanding our local, family owned-and-operated firm and are looking for an exceptional **Receptionist/Administrative Assistant** to join our friendly and professional team. Acadia Refrigeration has been trusted for over 50 years as one of the Annapolis Valley’s largest refrigeration and air conditioning contractors. Located in the...

  • Property Services Administrative Assistant

    1 week ago

    Kentville, Nova Scotia, Canada Nova Scotia School Boards (NSSB) Full time

    Property Services Administrative Assistant:Property Services Administrative Assistant7 hours per dayVacant Position/effective immediatelyWages commensurate with Job Band 5 starting at ($22.96/hour)Work Location: Kentville Operations CentreTerms and conditions of employment, including wages, are in accordance with the Terms and Conditions of Employment for...

  • Administrative Assistant

    4 days ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:161806** **Company: Nova Scotia Health** **Location**:Western** Zone, **Valley Regional Hospital** **Department**:OPWZ PERI Surgical VRH** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing Date**:8-Aug-23** Nova Scotia Health is...

  • Kps - Part Time Administrative Assistant

    3 weeks ago

    Kentville, Canada KENTVILLE Full time

    The Kentville Police Service (KPS) invites applicants for **part-time Administrative Assistant** Nova Scotians, racially visible persons, women, persons with disabilities, Indigenous persons, and persons of the 2SLGBTQIA+ community. We encourage applicants to self-identify. Kentville is the heart of the Annapolis Valley, one of the most beautiful and...

  • Administrative Assistant

    2 weeks ago

    Kentville, Canada Nathanson Seaman Watts Full time

    At Nathanson Seaman Watts, we strive to provide our clients with the best legal advice we can for their individual and specific situation in a variety of areas of law. Whether it be a real estate transaction, a family matter, corporate and commercial transactions, wills or an estate matter, we can provide the advice that only comes from years of experience....

  • Casual Position

    2 months ago

    Kentville, Canada Nova Scotia Community College Full time

    **Administrative Assistant 3 (OA13)** Education Kingstec Campus Kentville, Nova Scotia **School of Trades and Transportation** **Casual Position**: Commencing approximately September 11, 2023 and ending approximately November 6, 2023 **Application deadline is **11:59PM, September 5, 2023 **Salary range**: $1,710.04 to $1,901.85 bi-weekly

  • Adult Protection Administrative Assistant

    2 weeks ago

    Kentville, Canada Province of Nova Scotia Full time

    **Department**:Seniors and Long-Term Care **Location**:KENTVILLE **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:28-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all...

  • Administrative Assistant

    4 weeks ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:154376** **Company: Nova Scotia Health** **Location**:Western** Zone, **Valley Regional Hospital** **Department**:OPWZ Rehab Services** **Type of Employment**:Permanent** **Hourly PT** (**80%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing Date**:26-Apr-23** Nova Scotia Health is the...

  • Adult Protection Administrative Assistant

    2 weeks ago

    Kentville, Canada Government of Nova Scotia Full time

    **Competition #**: 43211 **Department**: Seniors and Long-Term Care **Location**: KENTVILLE **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 28-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector...

  • Adult protection Administrative Assistant

    2 weeks ago

    Kentville, Canada Government of Nova Scotia Full time

    About Us The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Along with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are committed to continually improving our health care system. With a focus on collaborative primary...

  • Office Administrator

    3 weeks ago

    Kentville, Canada White Rock Mechanical Services Full time

    Job Summary: Office Administrator White Rock Mechanical is growing again! Title - Office Administrator **Responsibilities**: - Welcome and assist visitors and customers in a professional manner - Answer and direct phone calls - Channel and direct information to the appropriate work groups - Schedule safety training and maintaining related calendars -...