Administrative Assistant

5 months ago

Kentville, Canada Province of Nova Scotia Full time

**Department**:Justice

**Location**:KENTVILLE

**Type of Employment**:Casual

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:16-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal support and offers a range of services to assist victims of crime.

Within Victim Services we promote victims’ rights and interests and advise government on issues relating to victims of crime; and work with justice partners and the community to develop policies and programs that address the needs of crime victims. We can help provide the victim, spouse, or relative, with information, support and assistance as their case moves through the criminal justice system. When criminal charges are laid, victims and family members can contact us directly for help. We provide a range of services including the following programs: Provincial Victim Services Program, Child Victim/Witness Program, Criminal Injuries Counselling Program, Victim Impact Statement Program, Restitution Program, and the Sexual Offense Legal Representation Program.

**About Our Opportunity**:
You are responsible for assisting in the delivery of services to victim of crime by providing a broad range of secretarial/administrative functions in a fast-paced environment to the Provincial Victim Services Program. In addition, you may be called on to provide administrative support to other Regional offices and Head office including the Director, the Senior Manager, the Manager of Special Initiatives, Aboriginal Victim Case Coordinator and Restitution Coordinator.

The office will depend on your ability to work in a fast-paced environment as well as the ability to be organized and prioritize tasks.

**Primary Accountabilities**:

- Answering the main phone line; preparing correspondence; managing a database
- Front desk coverage, direct contact with the public, victims of crime, justice partners to help navigate to the appropriate service
- Preparing statistics on a spreadsheet; code blocking invoices for signature and payment for the regional offices
- Booking new and recurring meetings (in person and virtual); opening, preparing, and distributing mail
- Maintaining an electronic filing system; ordering office supplies; ordering print material
- Preparing quotations for off site training events; taking minutes for meetings

**Qualifications and Experience**:
Your knowledge of the Justice Enterprise Information Network (JEIN) and issues impacting victims, along with work experience in the criminal justice system, and trauma informed training would be considered assets. Bilingualism with oral and written skills in English and French will also be considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
**Include, but not limited to**:

- Four years of related work experience

**Working Conditions**:

- Relief employees fill gaps in the schedule and replace full time employees when operational requirements demand as determined by the Employer - while there is no shift work associated with this position, there is potential for travel, overtime and disruptions to personal and family life due to position responsibilities, workload, and other unplanned activities (typically the hours are between 8:30 AM to 4:30 PM, this may vary depending on operational needs)
- May be required to work overtime on occasion
- Stress level may be higher than normal due to the nature of the work and type of confidential information exposed to, often dealing with difficult situations, persons under considerable stress, and experiencing traumatic events
- There is a high demand for accuracy and attention to detail while working in a complex service area
- A relief employee is an employee who is not regularly scheduled by the Employer, but who works relief assignments on an as-needed basis as operational requirements demand. As such, a relief employee does not have guaranteed hours of work.

**Additional Information**:
**This is a CASUAL RELIEF employment opportunity located in Kentville.**

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless career paths. Department Specific Flexible working schedules.**Pay Grade**:_ _CL 18

**Salary Range**:_ _$24.06 - $26.92 Hourly

**Employment Equity Statement**:
Current government employees may access this posting through the link below:

  • Administrative Assistant

    3 months ago

    Kentville, Canada Nova Scotia Health Authority and IWK Health Centre Full time

    Administrative Assistant - **Maintenance and Operations** Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals,...

  • Administrative Assistant

    5 months ago

    Kentville, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    5 months ago

    Kentville, Canada Open Arms Resource Centre Society Full time

    Open Arms is a dynamic and growing nonprofit organization dedicated to providing shelter, support, and community services to individuals experiencing homelessness. Rooted in Christian values, our mission is to create lasting, positive change by addressing the root causes of homelessness and fostering a supportive environment for those in need. At Open...

  • Administrative Assistant

    5 months ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:161806** **Company: Nova Scotia Health** **Location**:Western** Zone, **Valley Regional Hospital** **Department**:OPWZ PERI Surgical VRH** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing Date**:8-Aug-23** Nova Scotia Health is...

  • Adult Protection Administrative Assistant

    6 months ago

    Kentville, Canada Province of Nova Scotia Full time

    **Department**:Seniors and Long-Term Care **Location**:KENTVILLE **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:28-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all...

  • Adult Protection Administrative Assistant

    6 months ago

    Kentville, Canada Government of Nova Scotia Full time

    **Competition #**: 43211 **Department**: Seniors and Long-Term Care **Location**: KENTVILLE **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 28-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector...

  • Office Administrator

    6 months ago

    Kentville, Canada White Rock Mechanical Services Full time

    Job Summary: Office Administrator White Rock Mechanical is growing again! Title - Office Administrator **Responsibilities**: - Welcome and assist visitors and customers in a professional manner - Answer and direct phone calls - Channel and direct information to the appropriate work groups - Schedule safety training and maintaining related calendars -...

  • Administrative Assistant

    1 month ago

    Kentville, Canada Nova Scotia Health Authority Full time

    **Req ID**:191180** **Location**:Western** Zone, **Valley Regional Hospital** **Department**:OPWZ Medical B Stroke Unit** **Type of Employment**:Temporary** **Hourly FT long-assignment** (**100%**) x **1** **Management/Non Union** P**osition** **Posting Closing Date**:11-Nov-24** Nova Scotia Health is the largest provider of health services in Nova Scotia,...

  • Victim Services, Administrative Assistant

    3 months ago

    Kentville, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:KENTVILLE **Type of Employment**:Relief **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:19-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal...

  • Administrative Assistant

    5 months ago

    Kentville, Canada Government of Nova Scotia Full time

    **Competition #**: 43364 **Department**: Justice **Location**: KENTVILLE **Type of Employment**: Casual **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 16-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court...

  • Paralegal Assistant

    4 weeks ago

    Kentville, Nova Scotia, Canada Nathanson Seaman Watts Full time

    Job Title: Paralegal AssistantNathanson Seaman Watts is seeking a detail-oriented Paralegal Assistant to join our team. As a Paralegal Assistant, you will be responsible for providing administrative support to our legal team, including maintaining filing systems, preparing and keying in correspondence and legal documents, and reviewing and proofreading...

  • Legal Administrative Assistant

    2 weeks ago

    Kentville, Nova Scotia, Canada Taylor MacLellan Cochrane Full time

    Job Description:Work for a permanent position at Taylor MacLellan Cochrane in a rural area. Key responsibilities include coordinating administrative services, drafting contracts and legal documents, and performing various clerical duties.Salary:The estimated annual salary is approximately $45,000-$60,000 based on industry standards and the location.About...

  • Administrative Assistant, Disability Support

    2 months ago

    Kentville, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:KENTVILLE **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:23-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services...

  • Administrative Assistant

    5 months ago

    Kentville, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:KENTVILLE **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:17-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services...

  • Administrative Assistant

    1 month ago

    Kentville, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:KENTVILLE **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:11-Nov-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services...

  • Administrative Assistant, Disability Support

    2 months ago

    Kentville, Canada Government of Nova Scotia Full time

    **Competition #**: 44320 **Department**: Community Services **Location**: KENTVILLE **Type of Employment**: Term **Union Status**: NSGEU - NSPG **Closing Date**: 23-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of...

  • Office Administrator

    3 months ago

    Kentville, Canada Tidal Medical Consultants Full time

    **Overview** Tidal Medical Consultants is a medical practice with a dedicated team of 5 physicians, including 4 general internists and 1 general surgeon. We are committed to providing exceptional care to our patients and are looking for an organized, reliable, and professional Office Administrator to join our team. **Job Description: As our Office...

  • Administrative Assistant

    4 weeks ago

    Kentville, Canada Nova Scotia Health Authority Full time

    Click here to apply as an internal applicant. Req ID: 191180Location: Western Zone, Valley Regional Hospital Department: OPWZ Medical B Stroke UnitType of Employment: Temporary Hourly FT long-assignment (100%) x 1 Management/Non Union PositionPosting Closing Date: 11-Nov-24Nova Scotia Health is the largest provider of health services in Nova Scotia,...

  • Healthcare Assistant

    3 months ago

    Kentville, Canada New Vision Special Care Homes Ltd. Full time

    *Job Summary* *Duties* - Assist patients prepare for bed, including pericare - Administer medications as directed by healthcare professionals/LPN - Provide emotional support and companionship to residents - Assist with evening snacks and beverages - Support patients with dementia care - Light nightly chores *Experience* - Prior experience in senior care,...

  • Office Assistant

    6 months ago

    Kentville, Canada Sole Provider Custom Orthotics Inc Full time

    Office Assistant **Responsibilities**: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls, take messages, and respond to inquiries - Greet and assist visitors in a professional and friendly manner - Manage the office calendar and schedule appointments - Maintain office supplies and inventory -...