Communications Coordinator

5 months ago

Ottawa, Canada National Judicial Institute Full time

The National Judicial Institute (NJI) is an independent, bilingual, not‐for‐profit organization, based in Ottawa and Montreal, with a mandate to coordinate and deliver educational programming to members of the judiciary across Canada.

Since its inception in 1988, the NJI has continued to develop and deliver stimulating programs and a variety of digital resources that foster judicial excellence. These resources include Judicial Education Guides, Electronic Bench Books, educational modules to assist in program design, and an online judicial library. As part of its curriculum, the NJI offers over 70 judicial education programs each year. Alone or in partnership with courts and other organizations, the NJI is involved in the delivery of the majority of education taken by judges in Canada.

The NJI is looking to fill the permanent position of Communications Coordinator based in Ottawa.

RESPONSIBILITIES
The Communications Coordinator works cross-departmentally to coordinate and move projects forward. They help to implement communication products, as needed, and compile analytics to allow monitoring of product success. They keep on-top of communications calendars and project plans, scheduling and moving forward tasks. Specifically, the responsibilities of the position include:
Planning and Coordination
1. Organize and participate in meetings to gather information on Communications projects and initiatives;
2. Act as secretariat at meetings to record decisions and bring forward items;
3. Assist in drafting project plans and schedules;
4. Follow up with internal or external teams as needed and move tasks ahead;
5. Update and maintain Communications calendars;
6. Update and maintain Communications public and team SharePoint sites; and
7. Develop and update processes to optimize workflow and clarity of roles and responsibilities.

Communications and Marketing
1. Assist with the development of Communications products, presentations, and reports, as requested;
2. Coordinate work assignments with external suppliers, such as printers and photographers, where requested;
3. Gather content and review copy and designs; and
4. Gather and maintain metrics on Communications initiatives, allowing for continual improvement of our products.

Continuous Learning
1. Contribute to the development of communications and marketing strategies and plans aligned with Institute’s strategic objectives; and
2. Willing and able to seek out, suggest and test new software and tools to allow new approaches to our work.

Finance and Analysis Support
1. Obtain competing proposals with suppliers, where applicable;
2. Prepare cost estimates for project expenses; and
3. Review invoices, relating to project expenses.

Other
1. Assist with adherence to the Institute’s brand and style guide;
2. Maintain the Institute’s Information Management Retention Guidelines;
3. Assist with assuring Communications products adhere to AODA accessibility standards;
4. Conduct quality assurance of Communications products; and
5. Represent and be an active participant for the Communications department at cross-departmental meetings, when required.

QUALIFICATIONS
Essential
1. Post-secondary diploma or degree in a relevant field; OR a combination of experience, training and education; in Communications, Marketing, Journalism, Public Relations or a related field;
2. Minimum of 2 years of experience in project coordination, ideally within a communications environment;
3. Fluently bilingual in French and English (R/W/O);
4. Knowledge in writing for digital communications and the web; and
5. Ability to use graphic design tools such as Canva and the Adobe Suite.

Desirable
1. Experience in writing and presenting reports;
2. Experience in tracking metrics;
3. Proficiency in SharePoint; and
4. Proficiency in Project Management Software, such as Asana.

SKILLS
1. Collect information and present options with professionalism and integrity;
2. Exhibit a positive attitude, build and maintain relationships with colleagues and clients, using courtesy, professionalism and diplomacy;
3. Meet deadlines, work in a dynamic, fast-paced environment and consistently demonstrate the ability to work on a team;
4. Provide advice and options to inform decision making;
5. Ability to adhere to procedures, business processes and quality standards, and recommend improvements; and
6. Maintain professional ethics and discretion.

COMPENSATION

**What We Offer**:

- A hybrid work environment, with core office days - allowing you the best of both working from home and in-person, in a collaborative team environment.
- A competitive salary with step increases based on experience.
- Employer-paid health and dental benefits, starting on your first day with us.
- A competitive vacation package, with an annual holiday closure.
- Work-life balance: 35-hour work week, personal days, and schedule flexibility.
- Organization-wide social events and training opportunities.
- A meaningful career, supporting

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