Administrative Assistant Iii
7 months ago
**Position Status**:Auxiliary (Temporary assignments on an on-call basis)
(This position to last not later than December 31, 2024, with the possibility of extension)
**Department**: Human Resources and Corporate Services
**Employee Group**:Teamsters Local 31
**Location**: 4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: PG T15 $29.48 - $34.63 hourly
**Our Human Resources and Corporate Services Department is seeking a proactive, organized, service-oriented professional to provide front line temporary administrative support throughout the organization on an on-call basis. Assignments vary from one day to several weeks, providing coverage for short-term leaves, special projects or to assist with additional workflow.**
**This role**:
- Performs complex clerical and administrative duties for a superior and/or the superior's subordinates; arranges appointments, meetings and logistics; maintains calendars; screens callers; processes confidential material; and prepares routine correspondence.
- Assembles, collates, edits, formats and types a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speeches.
- Takes instructions from and performs clerical and typing duties for a group of professional and technical employees.
- Prepares, posts and maintains soft and hard copy files and records using databases and electronic file management systems and in accordance with corporate records management standards.
- Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies.
- Retrieves and compiles statistical information and data; provides direction and assistance on a variety of office operations; and assigns clerical and typing duties to direct reports as required.
- Ensures for preparation, printing, deadlines adherence and distribution of committee agendas, minutes and materials; and attends meetings and takes minutes.
- Performs some duties of clerical superior in their absence.
- Provides a variety of factual information and assistance to staff, business and government contacts and the public.
- Performs related work as required.
**To be successful, you have**:
- Completion of Grade 12, including or supplemented by business and administrative courses. Considerable related experience, preferably as an Administrative Assistant II or an equivalent combination of training and experience.
- Considerable knowledge of office practices and procedures.
- Sound knowledge of Metro Vancouver’s organizational structure and of the functions of its departments and divisions.
- Sound knowledge of business English, spelling, punctuation and arithmetic.
- Ability to type with a high degree of speed and accuracy.
- Ability to work under pressure, meet deadlines and complete assignments with mínimal supervision.
- Ability to act tactfully and with discretion on behalf of a supervisor and to handle matters of a confidential nature.
- Ability to establish and maintain effective working relationships with the public, staff, officials and other contacts.
- Ability to relieve a superior of office tasks and perform routine administrative detail with mínimal supervision.
- Ability to process clerical work of a complex and technical nature, take meeting minutes and prepare routine correspondence and reports.
-
Administrative Assistant Iii
6 months ago
Burnaby, Canada Metro Vancouver Full time**Department**: Liquid Waste Services **Employee Group**: Teamsters Local 31 **Location**: 4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**:PG T15 $2,137.30 - $2,510.68 bi-weekly **Our Liquid Waste Services Department is seeking an Administrative Assistant III to be an integral part of a team that plans, constructs, operates, and maintains...
-
Administrative Assistant Iii
3 months ago
Burnaby, Canada Metro Vancouver Full time**Department**: Board & Information Services **Employee Group**: Teamsters Local 31 **Location**: 4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**: PG T15 $2,137.30 - $2,510.68 bi-weekly **Our Board & Information Services Department is seeking an Administrative Assistant III who will provide administrative support for the effective operation of...
-
Administrative Assistant Iii
6 months ago
Burnaby, Canada Metro Vancouver Full time**Department**: Water Services **Employee Group**: Teamsters Local 31 **Location**:4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**:PG T15 $2,137.30 - $2,510.68 bi-weekly **Our Water Services Department is seeking an Administrative Assistant III who will join our Policy, Planning and Analysis Division supporting a group of professional and...
-
Clerk Iii
6 months ago
Burnaby, Canada PHSA Full time**Clerk III** BC Clinical & Support Services Burnaby, BC Reporting to the Payroll Advisor, the Clerk III, Payroll assists the payroll customer service representatives in running the biweekly payroll for Vancouver Coastal Health, Providence Healthcare and Provincial Health Services Authority, ensuring excellent customer service and all processes and...
-
Clerk Iii
3 months ago
Burnaby, Canada PHSA Full time**Clerk III** Payroll Burnaby, BC Reporting to the Payroll Advisor, the Clerk III, Payroll assists the payroll customer service representatives in running the biweekly payroll for Vancouver Coastal Health, Providence Healthcare and Provincial Health Services Authority, ensuring excellent customer service and all processes and procedures are carried out in...
-
Clerk Iii
2 months ago
Burnaby, Canada PHSA Full time**Clerk III** Payroll Burnaby, BC Reporting to the Payroll Advisor, the Clerk III, Payroll assists the payroll customer service representatives in running the biweekly payroll for Vancouver Coastal Health, Providence Healthcare and Provincial Health Services Authority, ensuring excellent customer service and all processes and procedures are carried out in...
-
Windows Systems Administrator
2 months ago
Burnaby, Canada NavitsPartners Full time**Windows Systems Administrator** **Responsibilities**: - Oversee the management of Windows domain environments, including Active Directory, ADFS, DNS, DHCP, Group Policies, and Local Administrator Password Solution (LAPS). - Deploy and maintain Windows Servers, ensuring optimal server performance. - Provide Tier III support and expertise to the desktop...
-
Building Maintenance Technician III
2 months ago
Burnaby, Canada BGIS Full timeWho We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over...
-
Administrative Assistant
6 months ago
Burnaby, Canada Ideal Siding Full timeJoin Our Team as an Administrative Assistant with a Focus on Recruiting Assistance! Are you an organized, detail-oriented individual with a passion for administrative tasks and a knack for recruiting support? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to...
-
Administrative Assistant
6 months ago
Burnaby, Canada Ideal Siding Full timeAre you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for recruiting support? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Recruiting Assistance: Collaborate...
-
Administrative Professional/receptionist
3 months ago
Burnaby, Canada Metro Vancouver Full time**Department**: Regional Planning & Housing Services **Employee Group**: Teamsters Local 31 **Location**: 4515 Central Boulevard, Burnaby **Salary Range/ Wage Rate**: PG T15 $2,137.30 - $2,510.68 bi-weekly **Our Regional Planning & Housing Services Department is seeking an Administrative Professional/Receptionist (Clerk Typist III) who will be a key member...
-
Administrative Assistant
6 months ago
Burnaby, Canada Ideal Siding Full timeAre you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...
-
Administrative Assistant
6 months ago
Burnaby, Canada Ideal Siding Full timeAre you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...
-
Building Maintenance Technician III
1 month ago
Burnaby, Canada BGIS Full timeWho We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over...
-
Administrative Assistant
6 months ago
Burnaby, Canada Special Olympics BC Full timeBe inspired and inspire others. Build opportunities that change lives, including your own. Engage with people of all backgrounds so that others may be engaged. Be part of one of the largest and most respected sport organizations in the world. Welcome to Special Olympics BC! In this role, you will be a key member of our provincial office staff, working...
-
Administrative Assistant
2 months ago
Burnaby, Canada Kel-Tech CNC Industries, Inc Full time**Overview** **Responsibilities** - Manage daily office operations, including scheduling appointments and maintaining calendars. - Answer phone calls professionally and assist clients with inquiries while providing excellent customer service. - Perform data entry and maintain organized electronic and physical filing systems. - Proofread documents to ensure...
-
Administrative Assistant
6 days ago
Burnaby, Canada Strike Recovery and Performance Full time**Location**: Burnaby, British Columbia **Job Type**:Full-time, Part-Time, Permanent **About Us**: At Strike Performance and Recovery, we are dedicated to providing exceptional chiropractic and physiotherapy services to our patients in a welcoming, professional, and compassionate environment. Our team of highly skilled professionals focuses on promoting...
-
Administrative Assistant
2 months ago
Burnaby, Canada Fina Electrical Systems Ltd. Full time**Administrative Assistant** Since 2004, Fina Electrical has been a leader in commercial, industrial, and residential electrical services, known for quality, reliability, and family values. **About you**: We are looking for someone with a positive and professional attitude, strong organizational skills, and the ability to handle multiple tasks effectively....
-
Administrative Assistant
2 days ago
Burnaby, Canada Vancouver Career College Full time**Job Title: Administrative Assistant** **Why us** Vancouver Career College (VaCC) is a leading private institution in British Columbia, known for its practical, hands-on learning approach, VaCC ensures students gain the skills needed for today's job market. The college's experienced instructors bring real-world expertise to the classroom, enhancing the...
-
Administrative Assistant
4 weeks ago
Burnaby, British Columbia, Canada Shaila Jiwa Physiotherapist Co Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Shaila Jiwa Physiotherapist Co. As an integral part of our office, you will be responsible for providing administrative support to ensure the smooth operation of our business.