Administrative Assistant Iii

5 months ago

Burnaby, Canada Metro Vancouver Full time

**Position Status**:Auxiliary (Temporary assignments on an on-call basis)
(This position to last not later than December 31, 2024, with the possibility of extension)
**Department**: Human Resources and Corporate Services
**Employee Group**:Teamsters Local 31
**Location**: 4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: PG T15 $29.48 - $34.63 hourly

**Our Human Resources and Corporate Services Department is seeking a proactive, organized, service-oriented professional to provide front line temporary administrative support throughout the organization on an on-call basis. Assignments vary from one day to several weeks, providing coverage for short-term leaves, special projects or to assist with additional workflow.**

**This role**:

- Performs complex clerical and administrative duties for a superior and/or the superior's subordinates; arranges appointments, meetings and logistics; maintains calendars; screens callers; processes confidential material; and prepares routine correspondence.
- Assembles, collates, edits, formats and types a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speeches.
- Takes instructions from and performs clerical and typing duties for a group of professional and technical employees.
- Prepares, posts and maintains soft and hard copy files and records using databases and electronic file management systems and in accordance with corporate records management standards.
- Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies.
- Retrieves and compiles statistical information and data; provides direction and assistance on a variety of office operations; and assigns clerical and typing duties to direct reports as required.
- Ensures for preparation, printing, deadlines adherence and distribution of committee agendas, minutes and materials; and attends meetings and takes minutes.
- Performs some duties of clerical superior in their absence.
- Provides a variety of factual information and assistance to staff, business and government contacts and the public.
- Performs related work as required.

**To be successful, you have**:

- Completion of Grade 12, including or supplemented by business and administrative courses. Considerable related experience, preferably as an Administrative Assistant II or an equivalent combination of training and experience.
- Considerable knowledge of office practices and procedures.
- Sound knowledge of Metro Vancouver’s organizational structure and of the functions of its departments and divisions.
- Sound knowledge of business English, spelling, punctuation and arithmetic.
- Ability to type with a high degree of speed and accuracy.
- Ability to work under pressure, meet deadlines and complete assignments with mínimal supervision.
- Ability to act tactfully and with discretion on behalf of a supervisor and to handle matters of a confidential nature.
- Ability to establish and maintain effective working relationships with the public, staff, officials and other contacts.
- Ability to relieve a superior of office tasks and perform routine administrative detail with mínimal supervision.
- Ability to process clerical work of a complex and technical nature, take meeting minutes and prepare routine correspondence and reports.

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