Administrative Professional/receptionist

3 months ago

Burnaby, Canada Metro Vancouver Full time

**Department**: Regional Planning & Housing Services
**Employee Group**: Teamsters Local 31
**Location**: 4515 Central Boulevard, Burnaby
**Salary Range/ Wage Rate**: PG T15 $2,137.30 - $2,510.68 bi-weekly

**Our Regional Planning & Housing Services Department is seeking an Administrative Professional/Receptionist (Clerk Typist III) who will be a key member of our Administrative Team. This position is responsible for answering and directing phone calls from current and prospective tenants; assisting visitors to the office; and mail management, in addition to effectively and thoughtfully communicating with the public and with a variety of individuals in the Housing Department.**

**You are a positive, motivated team-player with exceptional verbal and written communication skills and excellent attention to detail. You have a proven ability to think critically while thoughtfully navigating difficult/challenging conversations. You’re compassionate and empathetic, and are always willing to go the extra mile. You take pride in being a strong contributor to any team you’re on and are looking to develop your skills and knowledge in order to make a difference in the not-for-profit housing sector.**

**This role**:

- Performs complex clerical and typing duties for a superior and/or superior's subordinates; arranges appointments and meetings; schedules travel arrangements; screens callers; prepares routine correspondence; and supplies information to internal and external contacts.
- Plans, assigns and reviews the work of one or more subordinates engaged in a variety of tasks of some complexity.
- Types, edits, formats and finalizes a variety of material such as contract documents, reports, tabulations and statistical charts, drawings, construction billings, letters, memos, agendas and meeting minutes, forms and notices.
- Provides information and assistance to the public in person or over the telephone; handles a variety of inquiries regarding the functions, policies, procedures and activities of the Department or Division; handles requests for information, brochures, and other reports and publications often requiring judgment as to the type of information selected; and collects charges for materials sold.
- Records timesheet information onto payroll time reports; performs expenditure monitoring duties such as checking invoices, statements; and maintains office supplies.
- Performs some of the duties of superior during absence of same.
- Prepares procurement and tendering documents; verifies accounts and prepares summaries of accounts.
- Collects, organizes, prepares, maintains, records and indexes contract data, material, correspondence, brochures and public information materials; and prepares and issues contract addenda as necessary.
- Performs related duties as required.

**To be successful, you have**:

- Completion of Grade 12, including or supplemented by business and administrative courses. Considerable related experience in clerical and typing work; or an equivalent combination of training and experience.
- Considerable knowledge of office practices and procedures.
- Considerable knowledge of timekeeping codes and related procedures, as required.
- Considerable knowledge of contract document processing, as required.
- Sound knowledge of Metro Vancouver’s organizational structure and of the functions and activities of its departments and divisions.
- Sound knowledge of business English, spelling, punctuation and arithmetic.
- Ability to edit and format various documents and input computer data.
- Ability to assign and supervise the work of one or more subordinates engaged in a variety of routine office tasks.
- Ability to relieve several superiors of office tasks and minor administrative detail with mínimal supervision and to initiate clerical procedures as required.
- Ability to deal effectively with the public, business representatives and staff in providing factual information and assistance on departmental procedures, regulations and related matters.
- Ability to type with a high degree of speed and accuracy.
- Strong clerical aptitude.

  • Administrative Assistant/receptionist

    6 months ago

    Burnaby, Canada Nuway Counselling Full time

    **Duties** We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing administrative support and ensuring the smooth operation of our office. - Greet and welcome clients in a professional and friendly manner - Answer and direct phone calls...

  • Receptionist/administrative Assistant

    6 months ago

    Burnaby, Canada Nuway Counselling Full time

    **Duties** We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing administrative support and ensuring the smooth operation of our office. - Greet and welcome clients in a professional and friendly manner - Answer and direct phone calls...

  • Receptionist/administrative Assistant

    2 weeks ago

    Burnaby, Canada Samantha Bo Yee Quan Notary Corporation Full time

    We are seeking a full-time receptionist/administrative assistant to join our notary public office in the Burnaby Metrotown area. Our office is easily accessible by car or public transit. **QUALIFICATIONS AND REQUIREMENTS**: - Experience working in an office setting - Experience working as a receptionist/administrative assistant in a law office/notary...

  • Receptionist

    6 months ago

    Burnaby, Canada Vancouver Career College Full time

    We are happy to say that we are looking for an experienced **Receptionist to join our team at Vancouver Career College - Burnaby, BC.** **Reporting to**:Campus Director **Hours**: **8** **am** **to** **4:30 pm PST** **Software Knowledge**: ***Microsoft Suite **Address**: 5021 Kingsway, Burnaby, V5H 4A5 **Pay: $39,000** **yearly** **WHAT WILL YOU...

  • Receptionist

    6 months ago

    Burnaby, Canada Vancouver Career College Full time

    We are happy to say that we are looking for an experienced Receptionist to join our team at Vancouver Career College - Burnaby, BC. Reporting to: Campus Director Shift: Mon - Fri, 8 AM - 4:30 PM Software Knowledge: Microsoft Suite Address: 5021 Kingsway, BURNABY BRITISH COLUMBIA V5H 4A5 Pay: $39,000/annum **WHAT WILL YOU DO?** Specifically, the...

  • Receptionist/administrator

    6 months ago

    Burnaby, Canada Create Career College Full time

    Create Career College, a private college dedicated to the vocational training and education of local and overseas students, is committed to the future and success of its students to be offered the highest standard of instruction and guidance. Our instructors and staff are among the most experienced and most qualified in their respective fields. We offer a...

  • Receptionist/administrator

    6 months ago

    Burnaby, Canada Property Pistol Realty Full time

    Responsibilities: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls to the appropriate department or individual - Provide accurate information to callers and visitors regarding company services and products - Perform general clerical duties, such as photocopying, faxing, filing, and data entry - Manage and...

  • Administrative Receptionist

    2 months ago

    Burnaby, Canada Strive Health and Performance Brentwood Full time

    **Job Overview** **Responsibilities**: - Greet and assist visitors in a professional and courteous manner. - Manage incoming calls - Perform data entry tasks accurately and efficiently, maintaining organized records. - Provide clerical support, including third party billing, scanning, and document preparation. - Utilize JANE APP for scheduling...

  • Dental Receptionist

    3 months ago

    Burnaby, Canada Canada Way Dental Full time

    Are you looking for an opportunity to work in a **modern, digital dental office** with a welcoming environment? Our clinic at **Canada Way** is rapidly growing, with a strong patient base and consistently high reviews that describe us as **clean, calming, and a pleasure to visit**. Our skilled and friendly doctors, combined with a supportive team, make this...

  • Receptionist/administration

    6 months ago

    Burnaby, Canada Casalinga Food Services Full time

    Growing catering company seeking receptionist. Experience with food/catering is an asset. duties include: - taking customer orders - filing paperwork - making phone calls - data entry - handling A/R and A/P - printing labels - ordering office supplies - other administrative duties 5-8 hours a day, depending on work load, & possibility to turn into full...

  • Administration Assistant/receptionist

    2 months ago

    Burnaby, Canada Fina Electrical Systems Ltd. Full time

    **Administrative Assistant/Receptionist** Since 2004, Fina Electrical has been a leader in commercial, industrial, and residential electrical services, known for quality, reliability, and family values. **About you**: We are seeking an entry-level Administrative Assistant to join the team! We need someone with a positive and professional attitude, strong...

  • Receptionist

    1 month ago

    Burnaby, Canada Able Wellness Centre Full time

    **Job Title**:Multidisciplinary (PHYSIO, RMT, ACU, KIN, Pilates)** **Clinic** Receptionist** **About Us** Our brand new clinic, Able Wellness Centre is a dynamic and thriving health care company dedicated to providing exceptional health care services such as RMT, Kinesiology, Pilates, Physiotherapy, Acupuncture. With a commitment to excellence and a...

  • Receptionist

    6 months ago

    Burnaby, Canada Able Wellness Centre Full time

    **Job Title**:Multidisciplinary (PHYSIO, RMT, ACU, KIN, Pilates)** **Clinic** Receptionist** **About Us**: Our brand new clinic, Able Wellness Centre is a dynamic and thriving health care company dedicated to providing exceptional health care services such as RMT, Kinesiology, Pilates, Physiotherapy, Acupuncture. With a commitment to excellence and a...

  • Administrative Assistant/receptionist

    4 weeks ago

    Burnaby, Canada Joayo Therapy Full time

    Joayo Therapy is looking for a **Full-Time or part-time receptionist **to join our team. We are a new multidisciplinary clinic with RMT, Acupuncture, Physiotherapy, Kinesiology and Pilates in the Brentwood Area. We are currently seeking skilled professionals to join our team in the following roles: **About the Position**: The general responsibilities of...

  • Office Receptionist

    6 months ago

    Burnaby, Canada Civil Contracting Company Full time

    We are seeking a friendly and professional Office Receptionist to join our team. As our company's first point of contact, you will play a crucial role in creating a positive and welcoming experience for our staff, visitors and clients. The tasks of the office receptionist will include general admin and reception duties while supporting the office manager...

  • Receptionist

    1 month ago

    Burnaby, Canada METRO Testing + Engineering Full time

    **Company Overview** Metro Testing and Engineering is a trusted leader in materials testing and engineering services across Western Canada, known for our dedication to accuracy, safety, and innovation. Our mission is to deliver reliable solutions through a collaborative and detail-oriented team approach, ensuring the highest standards of service and quality...

  • Dental Receptionist

    6 months ago

    Burnaby, Canada Dr. Lily P. Lee Inc. Full time

    Job Summary: **Duties**: - Greet patients in a friendly and professional manner - Schedule and confirm patient appointments - Manage phone calls and correspondence - Maintain electronic medical records using Cleardent - Process insurance claims and patient billing - Assist chairside along dentist when needed - Properly sanitize and store dental tools -...

  • Receptionist/administration

    3 weeks ago

    Burnaby, Canada Choice International Consulting Full time

    *Duties* - Greet and welcome guests as soon as they arrive at the office - Answer, screen, and forward incoming phone calls - Perform clerical duties such as filing, photocopying, transcribing, and faxing - Maintain office security by following safety procedures and controlling access via the reception desk - Order front office supplies and keep inventory of...

  • Entry Level Administration Assistant/receptionist

    3 months ago

    Burnaby, Canada Fina Electrical Systems Ltd. Full time

    **Administrative Assistant/Receptionist** Since 2004, Fina Electrical has been a leader in commercial, industrial, and residential electrical services, known for quality, reliability, and family values. **About you**: We are seeking an entry-level Administrative Assistant to join the team! We need someone with a positive and professional attitude, strong...

  • Clinic Receptionist

    3 weeks ago

    Burnaby, Canada Strive Health and Performance Brentwood Full time

    **Job Overview** **Responsibilities**: - Greet and assist visitors in a professional and courteous manner. - Manage incoming calls - Perform data entry tasks accurately and efficiently, maintaining organized records. - Provide clerical support, including third party billing, scanning, and document preparation. - Utilize JANE APP for scheduling...