Office Administration

4 days ago


Vancouver, Canada Masimo Full time

**Job Summary**

This position is responsible for Masimo Canada general office administration and maintenance as well as 50% support of customer service.

**Duties & Responsibilities**

Vancouver Office Administration
- Coordinate office expenses and activities including bill payments, supply ordering and re-stocking.
- Supports facility improvement projects and coordination with outside services for electrical, HVAC, fire safety systems and minor repairs.
- Prepares and maintains ID badges and key control systems.
- Coordinates outside services for electrical, HVAC and plumbing maintenance.
- Manages incoming and outgoing mail.
- Minimal logistics support for technical service shipments.
- Assists Human Resources with onboarding of new staff in the Vancouver office.
- Assist with travel arrangements for visitors.
- Coordinate payment of local vendors with Finance.

Customer Service Support
- Back-up for Canada Customer Service representative based in Irvine, California.
- Enter sales orders as needed.
- Checks pricing to contracts or quotes.
- Follow up with customer on order status and backlog as needed.
- Liaise with Masimo Irvine as needed.
- Performs other duties and special projects as assigned.

**Minimum Qualifications**:

- Two or more years of customer service/office administration experience.
- Organized, detail oriented, have excellent problem solving skills and ability to work independently.
- Computer Skills: Data Entry, Outlook, MS Word, Excel and experience with ERP systems.
- Bi-lingual in Canadian French and English.

**Education**

High School diploma.

**Physical requirements/ Work Environment**

This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.
- Masimo is an Equal Employment Opportunity Commission / Affirmative Action employer. We encourage Minorities, Females, Disabled and Veterans to apply._



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