Administrative Assistant-deputy Registrar

2 months ago


North Bay, Canada North Bay City Full time

**Posted On**:
September 23, 2024 at 12:00 PM

**Ends On**:
October 06, 2024 at 11:59 PM

**Administrative Assistant-Deputy Registrar (Temporary Indefinite)**

**JOB POSTING ID 24E-39**

With a population of approximately 53,000, North Bay is a beautiful, vibrant and diverse community nestled between Lake Nipissing and Trout Lake. Conveniently located just three and a half hours from major Ontario centres such as Toronto and Ottawa, North Bay is a progressive community well positioned for growth.

Under the direction of the City Clerk, the Administrative Assistant performs clerical duties. Carries out duties of Deputy Division Registrar for marriage licensing and burial permits; assists in the preparation of Council/Committee Agendas; maintains filing systems; prepares various documents including by-laws and Committee Reports; responds to telephone and over the counter enquiries; books meeting rooms; assists with Municipal Election preparations, processes, codes and circulates mail daily; deals with sensitive confidential information on a constant basis; helps maintain correspondence and insurance logs, provides relief for lottery licensing, collects fees and issues receipts for same.

**Qualifications**:

- Two Year College Program - Office Administration
- Three (3) years previous related experience
- Demonstrated respect of confidentiality
- Good keyboarding skills (minimum 50 w.p.m.) and general office skills
- Ability to deal with Council, staff and the general public with tact and diplomacy
- Excellent organizational skills
- Proficiency in the use of computers, Electronic Agendas and Minutes, GIS, Naviline and Microsoft Office
- Excellent communication skills
- Demonstrated decision making skills
- Ability to read interpret and explain City By-Laws
- Ability to work independently and in a team environment
- Ability to multitask and prioritize work
- Ability to work under pressure and meet deadlines
- Demonstrated ability to prepare Accessible Documents

**Hours of Work**:Monday to Friday 8:30 a.m. - 4:30 p.m. (37.5 hours per week)**

**Environment: Unionized**

**Rate of Pay: $29.71 per hour**

**An Equal Opportunity Employer



  • Lions Bay, Canada Village of Lions Bay Full time

    **The Municipality of the Village of Lions Bay** **Deputy Corporate Officer**: **Department: Administration** **Status: Full-Time Exempt** **Hours: 40 Hours/Week, Monday to Friday, with some flexibility to work late as required for meetings** **Rate: $38.99/ hr.** **General Summary** The Deputy Corporate Officer functions primarily in a legislative...


  • Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **THUNDER BAY REGIONAL HEALTH SCIENCES CENTRE** **CALL FOR INTERNAL APPLICANTS** **for the position of** **DEPUTY CHIEF OF STAFF** The Deputy Chief of Staff is appointed by the Board of Directors and works under the leadership of the Chief of Staff to provide administrative and clinical oversight for the entire Hospital. The Deputy Chief of Staff will...


  • North Vancouver, Canada Capilano University Full time

    **Competition Number** - S181181P**Position Title** - Associate Registrar, Recruitment & Admissions**Position Number** - A99902**Employee Group** - Administrator**Position Status** - Regular Full-Time**Start Date** **End Date (if applicable)** **Department** - Registrar's Office**Additional Notes** **Location** - North Vancouver**Working with us** - At...


  • North Saanich, Canada District of North Saanich Full time

    **District of North Saanich** **Deputy Corporate Officer (Exempt)**: Reporting to the Director of Corporate Services, this full-time exempt position is responsible for assisting the department in meeting the legislative requirements as set out in the _Community Charter_, _Local Government Act_, and other relevant statutes in the administration of those...

  • Deputy Fire Chief

    4 weeks ago


    Thunder Bay, Ontario, Canada City of Thunder Bay Full time

    Job Title: Deputy Fire ChiefThe Corporation of the City of Thunder Bay is seeking a highly skilled and experienced Deputy Fire Chief to join our team. As a key member of our Fire Rescue department, you will play a critical role in planning, coordinating, and directing the operation of our fire services.Key Responsibilities:Supervise preventative maintenance...

  • Deputy Fire Chief

    3 weeks ago


    Thunder Bay, Ontario, Canada City of Thunder Bay Full time

    Job Title: Deputy Fire ChiefJob Summary:The City of Thunder Bay is seeking a highly skilled and experienced Deputy Fire Chief to join our team. As a key member of our fire rescue service, you will be responsible for planning, coordinating, and directing the operation of Thunder Bay Fire Rescue.Key Responsibilities:Supervise preventative maintenance and...


  • North Bay, Canada North Bay City Full time

    **Posted On**: October 28, 2024 at 12:00 PM **Director, Financial Services/Deputy Treasurer, Permanent Full-Time** **Job Posting ID 24E-43** **Key Accountabilities**: - Lead, direct, oversee and support the Tax and Water, Accounting, Budgeting, and Financial Reporting staff - Provide leadership, direction and support in ensuring the Corporation’s...

  • Deputy Fire Chief

    3 weeks ago


    Thunder Bay, Ontario, Canada City of Thunder Bay Full time

    Job Title: Deputy Fire ChiefJob Summary:The City of Thunder Bay is seeking a highly skilled and experienced Deputy Fire Chief to lead the Thunder Bay Fire Rescue team. As a key member of the fire department, you will be responsible for planning, coordinating, and directing the operation of the fire rescue service.Key Responsibilities:Supervise preventative...

  • Deputy Fire Chief

    4 weeks ago


    Thunder Bay, Ontario, Canada City of Thunder Bay Full time

    Job Title: Deputy Fire ChiefJob Summary:The City of Thunder Bay is seeking a highly skilled and experienced Deputy Fire Chief to lead the Thunder Bay Fire Rescue team. As a key member of the fire department, you will be responsible for planning, coordinating, and directing the operation of the fire rescue service.Key Responsibilities:Supervise preventative...


  • Thunder Bay, Ontario, Canada City of Thunder Bay Full time

    Job Opportunity: Deputy Fire ChiefThe Corporation of the City of Thunder Bay is seeking a highly skilled and experienced individual to fill the role of Deputy Fire Chief. This position plays a critical role in the planning, coordination, and direction of the Thunder Bay Fire Rescue (TBFR) operations.Key Responsibilities:Supervise preventative maintenance and...

  • Deputy Fire Chief

    5 months ago


    Thunder Bay, Canada City of Thunder Bay Full time

    **Job Description**: **The Corporation of the City of Thunder Bay** **has a rewarding opportunity for a** **Deputy Fire Chief!** Located on the beautiful shores of Lake Superior, Thunder Bay is the sunniest City in Eastern Canada and a four-season outdoor playground. The urban centre enjoys green spaces, parks, and wilderness and is also considered a...


  • North Saanich, Canada District of North Saanich Full time

    **Administrative** **Assistant** **-** **Infrastructure** **Services**: **$32.35 - 34.29 per hour (2024 rates)** - time position of Administrative Assistant - Infrastructure Services for the District of North Saanich! As a member of the Infrastructure Services Department, you will be working within a team of individuals with diverse personalities and...


  • North Bay, Canada Ontario Ministry of the Solicitor General Full time

    **Amendment**: Application deadline extended. Are you an administrative professional with excellent organizational and communication skills? If so, consider this opportunity with the Ministry of the Solicitor General, Correctional Services, Northern Region Office to showcase your superior administration skills. **NOTE**: Remote and flexible work...


  • Thunder Bay, Canada Lakehead University Full time

    **About this Job** We are seeking an experienced and dynamic individual to fill the role of Associate Registrar. As the Associate Registrar, you will lead and support a dedicated team responsible for the development, delivery, and evaluation of fundamental enrolment related services within Registrarial Services including student records, registration,...

  • Deputy Chief

    3 weeks ago


    Thunder Bay, Canada City of Thunder Bay Full time

    **Job Description**: **The Corporation of the City of Thunder Bay** **has a rewarding opportunity for a full-time** **Deputy Chief - EMS Professional Standards!** *** Work Location: Thunder Bay Thunder Bay is the largest community on Lake Superior. With a census metropolitan area population of 123,258 (Census 2021), it is the most populous municipality...

  • Deputy Fire Chief

    5 months ago


    Thunder Bay, Canada City of Thunder Bay Full time

    Job Description The Corporation of the City of Thunder Bay has a rewarding opportunity for a Deputy Fire Chief! Located on the beautiful shores of Lake Superior, Thunder Bay is the sunniest City in Eastern Canada and a four-season outdoor playground. The urban centre enjoys green spaces, parks, and wilderness and is also considered a...


  • Thunder Bay, Canada City of Thunder Bay Full time

    : The **City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and...


  • North Bay, Canada North Bay Police Service Full time

    **Prerequisite**: - Minimum of 2 years’ experience in grant and policy research and writing. - Demonstrated proven track record in securing new funding opportunities. - Proficiency in research, interpreting, and analyzing diverse data. - Comprehensive knowledge of researching and developing policies, procedures, and standards. - Demonstrated experience in...


  • North Bay, Canada Account On Fullerton Full time

    Job Overview: Administrative Assistant **Duties**: - Provide comprehensive administrative assistance to accountant and management, including scheduling meetings, managing calendars, and handling correspondence. - Serve as a point of contact for clients and visitors, greeting them warmly. Discuss client needs and take appropriate action - Perform general...


  • North Bay, Canada PHARA Full time

    **ADMINISTRATIVE ASSISTANT** Permanent Full-Time $45,182 to $47,366 Salaried Health and Dental Benefits (PHARA pays 100% of benefits), RRSP PHARA requires an Administrative Assistant. This position includes shared reception duties with the front office team. The position will be centred out of 280 Oakwood Ave, North Bay, Ontario with a standard shift...