Deputy Corporate Officer

7 months ago

Lions Bay, Canada Village of Lions Bay Full time

**The Municipality of the Village of Lions Bay**

**Deputy Corporate Officer**:
**Department: Administration**
**Status: Full-Time Exempt**

**Hours: 40 Hours/Week, Monday to Friday, with some flexibility to work late as required for meetings**
**Rate: $38.99/ hr.**

**General Summary**
The Deputy Corporate Officer functions primarily in a legislative services role and in providing administrative and clerical support services to the CAO/ Corporate Officer. This position prepares open and closed agendas for Council and Committee meetings, implements and monitors records management systems and procedures. The incumbent also acts as the recorder and Deputy Corporate Officer for Council Meetings and may provide support regarding procedural rules during such meetings.

The Deputy Corporate Officer must be knowledgeable about current issues under consideration by the Council and the CAO and be familiar with the Municipality's position on issues. High levels of independent action, confidentiality, and responsible, proactive issue identification and decision-making are required. The work involves considerable contact with elected officials, the public and a variety of internal and external contacts.

In this role, the Deputy Corporate Officer will prepare agendas and minutes, prioritize and prepare communications, prepare and review reports, and provide research and special project support to the CAO/ Corporate Officer. The Deputy Corporate Officer is responsible for initiating and coordinating general administrative functions and staff for the Village Office to ensure smooth and efficient operations and excellent customer service in a close team environment.

**Key Responsibilities**
- Provides general and confidential administrative support to the CAO/ Corporate Officer and the Management Team as required.
- Acts as the Deputy Elections Officer during Local Government Elections and other voting opportunities.
- Creates, processes and maintains a variety of confidential files and reports.
- Coordinates all aspects of Council and Committee agenda preparation, including closed meetings.
- Acts as the recorder for all Council meetings, distributes minutes and maintains and tracks resolutions.
- Develops and maintains records in accordance with established standards and requirements.
- Conducts and prepares research, analysis and reports, and responds to internal and external customer inquiries.
- Drafts complex correspondence for the signature of others.
- Provides support for Corporate Strategic Initiatives, including creating and tracking of key performance indicators and coordinates the preparation of the Municipality's Annual Report and other special projects.
- Assists in the preparation of draft policies and bylaws, maintains control of policy and bylaw administration and is responsible for consolidation of all bylaws.
- Maintains and updates the Municipality's website and prepares communication materials for various mediums, such as the weekly municipal electronic newsletter subscription service, the Village Update.
- Processes requests for records under the Freedom of Information and Protection of Privacy Act, including recording of all requests in the FIPPA database and preparing form letters and working with staff to obtain records.
- Maintains the corporate meeting calendars and occasionally assists Council with minor requests.
- Liaises with volunteers in respect of awards and events (e.g.: ordering plaques, inviting dignitaries, etc.) and with committee members as required.
- Liaises with federal, provincial, municipal and other agency personnel on a wide variety of matters.
- Receives cross-training and provides support and coverage for Administrative Assistant role.
- Assists with emergencies by fulfilling EOC roles for which the Deputy Corporate Officer is trained and qualified per previous experience and training updates.
- Coordinates and oversees contractors re. Municipal facilities (e.g.: cleaners, office equipment, tradespeople, etc.), and coordinates and supervises the workload of the front office administration.
- Assists with mailing of utilities and property tax notices.
- Performs other related duties consistent with the job description, as assigned.

**Knowledge, Skills and Abilities**
- Knowledge of parliamentary procedures and Robert's Rules of Order.
- Superior ability to take and transcribe minutes of official meetings, summarize discussions, and maintain official records.
- Considerable knowledge of the Community Charter, the Local Government Act and other Acts, government regulations and local bylaws.
- Experience drafting bylaws and policies.
- Thorough knowledge of the FIPPA and experience processing requests.
- Considerable knowledge of records management as related to LGMA requirements.
- Excellent Interpersonal skills, including communication, both oral and written, facilitation and collaboration skills.
- Demonstrated ability to maintain confidentiality and exercise discretion.

  • Deputy Chief Administrative Officer

    1 week ago

    Mahone Bay, Canada Town of Mahone Bay Full time

    As the Town's second most senior appointed official, the Deputy CAO provides forward thinking leadership, technical and managerial expertise to guide the organization in delivering the programs and services as identified by Council. The Deputy CAO leads the Strategic Management Team (SMT) and works with the CAO in the implementation of Council's strategic...

  • Deputy Chief of Staff-ft

    4 months ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **THUNDER BAY REGIONAL HEALTH SCIENCES CENTRE** **CALL FOR INTERNAL APPLICANTS** **for the position of** **DEPUTY CHIEF OF STAFF** The Deputy Chief of Staff is appointed by the Board of Directors and works under the leadership of the Chief of Staff to provide administrative and clinical oversight for the entire Hospital. The Deputy Chief of Staff will...

  • Municipal Coordinator

    1 week ago

    Lions Bay, Canada Village of Lions Bay Full time

    **Village of Lions Bay** **Municipal Coordinator**: The Village of Lions Bay is a small yet vibrant community located on the scenic coast of Howe Sound, ten minutes north of West Vancouver and twenty minutes south of Squamish. One of the key goals of Municipal staff is to provide first class service to residents and Council and we are looking for someone...

  • Deputy Fire Chief

    7 months ago

    Thunder Bay, Canada City of Thunder Bay Full time

    **Job Description**: **The Corporation of the City of Thunder Bay** **has a rewarding opportunity for a** **Deputy Fire Chief!** Located on the beautiful shores of Lake Superior, Thunder Bay is the sunniest City in Eastern Canada and a four-season outdoor playground. The urban centre enjoys green spaces, parks, and wilderness and is also considered a...

  • Director, Financial Services/deputy Treasurer

    2 months ago

    North Bay, Canada North Bay City Full time

    **Posted On**: October 28, 2024 at 12:00 PM **Director, Financial Services/Deputy Treasurer, Permanent Full-Time** **Job Posting ID 24E-43** **Key Accountabilities**: - Lead, direct, oversee and support the Tax and Water, Accounting, Budgeting, and Financial Reporting staff - Provide leadership, direction and support in ensuring the Corporation’s...

  • Administrative Assistant-deputy Registrar

    4 months ago

    North Bay, Canada North Bay City Full time

    **Posted On**: September 23, 2024 at 12:00 PM **Ends On**: October 06, 2024 at 11:59 PM **Administrative Assistant-Deputy Registrar (Temporary Indefinite)** **JOB POSTING ID 24E-39** With a population of approximately 53,000, North Bay is a beautiful, vibrant and diverse community nestled between Lake Nipissing and Trout Lake. Conveniently located just...

  • Deputy Chief

    2 months ago

    Thunder Bay, Canada City of Thunder Bay Full time

    **Job Description**: **The Corporation of the City of Thunder Bay** **has a rewarding opportunity for a full-time** **Deputy Chief - EMS Professional Standards!** *** Work Location: Thunder Bay Thunder Bay is the largest community on Lake Superior. With a census metropolitan area population of 123,258 (Census 2021), it is the most populous municipality...

  • Chief Administrative Officer

    5 days ago

    Lions Bay, Canada Village of Lions Bay Full time

    **Village of Lions Bay** **Chief Administrative Officer**: **REPORTS** **TO**: Mayor, and Council (Council) **DIRECT** **REPORTS**: Senior Management, Administrative Personnel, Works Crew **THE OPPORTUNITY: CHIEF ADMINISTRATIVE OFFICER** Reporting directly to Mayor and Council, the Chief Administrative Officer (“CAO”) is responsible for ensuring that...

  • Student - Lottery Licence Officer

    4 weeks ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : **Job Description**: ***:Under the general supervision of the Deputy City Clerk and the technical direction and guidance of the Lottery Licence Officer assists with the Lottery Licensing Program. **MAJOR RESPONSIBILITIES**: - Receives, documents, and assists in the investigation of complaints Assists in auditing Lottery Reports/ Files for compliance with...

  • Corporate Security Officer

    4 months ago

    Thunder Bay, Canada Pinchin Ltd. Full time

    **Corporate Security Officer** **Any Pinchin Office (Work from Home)** Pinchin Ltd. is currently looking to hire a Company Security Officer (CSO) to join any of our Pinchin offices on a remote basis. The CSO is responsible for maintaining Organization, Employee & Sub-Contractor security clearances and plays a pivotal role in Pinchin’s ability to meet the...

  • Administrative Clerk

    7 months ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : The **City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and...

  • Lottery Licence Officer

    7 months ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : The **City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and...

  • Accounting Clerk

    4 months ago

    Terrace Bay, Canada Township of Terrace Bay Full time

    **Overview** Reporting to the Treasurer/Deputy Clerk, the Accounting Clerk is responsible for processing tax and water billing, payroll and assisting with various accounting tasks. The Accounting Clerk must be a meticulous and detail-oriented individual with superior organizational, customer service and time management skills. **Responsibilities** -...

  • City Archivist

    1 day ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : **General Information**: **ONTARIO HUMAN RIGHTS CODE**: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression....

  • Student - Clerical Support Worker

    4 weeks ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : **Job Description**: ***:Under the general supervision of the Deputy Fire Chief; is responsible to provide general office duties. **MAJOR RESPONSIBILITIES**: - Schedules and organizes materials for public education appearances. - Answers public inquires/phone and recording messages and complaints. - Enters data in department specific electronic records...

  • Manager of Financial Operations

    2 months ago

    Oak Bay, Canada District of Oak Bay Full time

    **Manager of Financial Operations**: **Regular Full-Time ($103,812.80 - $119,064.40/annum - 2024 Rates)** The District of Oak Bay is a picturesque seaside community located within the Greater Victoria Region, with a population of +18,000. While offering all the amenities of a large metropolitan urban centre, Oak Bay has succeeded in maintaining all the...

  • Council & Committee Clerk - Full-time

    7 months ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : The **City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and...

  • Commander - Regulatory Compliance - Full-time

    7 months ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : The **City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and...

  • Office Administrator

    7 months ago

    Thunder Bay, Canada Vector Construction Full time

    Vector is a recognized leader in concrete restoration, concrete protection, concrete repair, and corrosion technologies for reinforced concrete and masonry structures. Vector Construction Inc., an expanding construction organization in operation for over 50 years, is a privately - owned corporation with 11 offices throughout Canada and the United States. We...

  • Deputy Fire Chief

    7 months ago

    Thunder Bay, Canada Corporation of the City of Thunder Bay Full time

    Work Term: Permanent - Work Language: English - Hours: 35 hours per week - Education: Other trades certificate or diploma - Experience: 5 years or more - Fire services administration - Public administration - Business administration, management and operations, other **Work site environment**: - Outdoors - Confined spaces - Dangerous - Hot **Work...