Administrative Clerk

5 months ago


Thunder Bay, Canada City of Thunder Bay Full time

:
The
**City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together

Watch this video to learn more about our City at:
**Job Description**:
***:Under the general supervision of the Deputy City Clerk, supports the Office through monitoring and processing accounts payables and receivables, processing claim letters and performing receptionist and clerical duties, commissioning documents, and issuing licences and collecting fees.

**MAJOR RESPONSIBILITIES**:

- Verifies charges and processes all accounts payables and receivables for the Division.
- Processes claim letters and performs other clerical services for the Division, including but not limited to, typing and formatting a variety of correspondence, forms, and advertisements, and providing clerical assistance to the Deputy City Clerk, as required.
- Collects fees, processes and balances daily and weekly deposits, and maintains petty cash fund and processes reimbursement requests.
- Performs customer service duties, including answering telephone, schedule appointments, and counter inquiries related to vital statistics, marriages, Council, and general inquiries; directs visitors and callers to appropriate personnel or takes messages, as required.
- Monitors and maintains office supplies inventory and prepares printing and graphics forms.
- Orders meals and refreshments for meetings; books meeting rooms.
- Acts as a commissioner for taking affidavits.
- Performs the duties of Deputy Division Registrar, as required; issues burial permits and marriage licences; collects applicable licence fees.
- Provides back-up relief to the Council Support Clerk and the Lottery Licence Officer as required.
- Participates in the administrative process and election tabulation procedures of Municipal and District school boards elections.
- Performs such other related duties as may be assigned.

**QUALIFICATIONS**:
**Education/Experience**:

- Secondary school graduation; and
- Two years’ related office experience; or
- Equivalent combination of education and experience

**Skills/Abilities**:

- Demonstrated skill in both written and oral communication is essential
- Must be at a basic skill level in word processing and spreadsheet software and must possess basic on-line data entry skills
- Must possess excellent customer service skills together with the ability to be courteous and tactful in dealing with the public

**CONDITIONS OF EMPLOYMENT**:

- Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)
- Must take the Oath of Secrecy

**General Information**:
**ONTARIO HUMAN RIGHTS CODE**: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

- Photos
- Any certificates that have photo identification
- Driver’s licences
- Police records checks

**ACCOMMODATION**: Reasonable accommodations are available upon request for all parts of the recruitment process.

**PRIVACY**:Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866



  • Thunder Bay, Canada Northern Ontario School of Medicine Full time

    NOSM University is a made-in-the-North solution that is attracting attention from around the world for its innovative model of community-engaged medical education and research, while staying true to its social accountability mandate of contributing to improving the health of the people and communities of Northern Ontario. With a focus on diversity,...


  • Thunder Bay, Canada Northern Ontario School of Medicine Full time

    NOSM University is a made-in-the-North solution that is attracting attention from around the world for its innovative model of community-engaged medical education and research, while staying true to its social accountability mandate of contributing to improving the health of the people and communities of Northern Ontario. With a focus on diversity,...

  • Finance Clerk

    3 months ago


    Thunder Bay, Canada Shkoday Abinojiiwak Obimiwedoon Full time

    : The Finance Clerk is responsible for effectively performing financial duties under the direction of the Financial Officer. The Finance Clerk provides administrative support to staff, clients and service providers in a professional, courteous and effective manner. **Major Responsibilities**: - Works with Finance Officer to complete all areas of the...


  • Thunder Bay, Canada HPG Property Development Full time

    Bookkeeper/Accounting Clerk (Part-time) Overview Typical day for our bookkeeper/accounting clerk Working as a bookkeeper/accounting clerk is an opportunity to put your clerical skills and attention to detail to work for a locally owned, small business. Here you will have the chance to develop your customer service skills while maintaining up to date and...


  • Thunder Bay, Canada City of Thunder Bay Full time

    : The **City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and...

  • Property Clerk

    3 months ago


    Thunder Bay, Canada The Children's Aid Society of the District of Thunder Bay Full time

    **Property Clerk** **_Full-time, Permanent (33.75 hours/week)_** The Property Clerk coordinates the provision of maintenance and property management services for all properties owned or leased by the CAS, and the purchase of all agency office supplies and equipment. The position also provides administrative support to the Accounting Unit. **POSITION...

  • Property Clerk

    5 months ago


    Thunder Bay, Canada The Children's Aid Society of the District of Thunder Bay Full time

    **Property Clerk** **Full-time, Permanent (33.75 hours/week)** The Property Clerk coordinates the provision of maintenance and property management services for all properties owned or leased by the CAS, and the purchase of all agency office supplies and equipment. The position also provides administrative support to the Accounting Unit. **POSITION...

  • Property Clerk

    5 months ago


    Thunder Bay, Canada The Children's Aid Society of the District of Thunder Bay Full time

    **Property Clerk** **Full-time, Permanent (33.75 hours/week)** The Property Clerk coordinates the provision of maintenance and property management services for all properties owned or leased by the CAS, and the purchase of all agency office supplies and equipment. The position also provides administrative support to the Accounting Unit. **POSITION...


  • Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time (TEMPORARY)** **Department: Administration** **Site: St. Joseph's Heritage** **Shifts: Days** **Rate of Pay: $25.316 per hour - $31.651 per hour** **Under the direction of the Director Seniors Health/Administrator, the Residence / Administrative Clerk is responsible for clerical functions, operations, and...


  • Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: SEIU-CLERICAL HOSPITAL** **Status: Full Time TEMPORARY** **Department: Admitting (Central Registration)** **Site: St. Joseph's Hospital** **Shifts: Days/Evenings/Nights including weekends** **Rate of Pay: $23.66 - $27.83 per hour** Reporting to the Manager, Regional Referral System the Clerk will support Central Intake for the North...


  • Thunder Bay, Ontario, Canada Ontario Power Generation Full time

    About Ontario Power GenerationOntario Power Generation (OPG) is a leading clean energy generator, building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.A Day in the Life of an Administration ClerkAs an Administration Clerk, you will be responsible for providing administrative support to our...

  • Health Records Clerk

    1 month ago


    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    Job Title: Clerk 2-PT(.5) Health RecordsWe are seeking a highly organized and detail-oriented Clerk 2-PT(.5) Health Records to join our team at the Thunder Bay Regional Health Sciences Centre. As a key member of our Health Records department, you will play a vital role in ensuring the accuracy and completeness of patient records.Key Responsibilities:Perform...

  • Administrative Clerk

    3 months ago


    North Bay, Canada H E Brown Muskoka Auto Parts Full time

    **We are looking for an Administration clerk to join our team.** H.E.Brown/Muskoka Auto Parts is a family run business which has been in operation since 1946. We have a solid reputation and excellent employee relations. **We Offer**: - Competitive wages - Comprehensive benefits package - Flexible hours within reason - Length of daily shift is...


  • Thunder Bay, Canada Synergy North Full time

    by the Human Resources & Safety Division until **4:00 p.m., Friday, November 1, 2024**, for the following position: **CUSTOMER SERVICE CLERK (Part-time / On-Call)** Customer & Information Services Division Office Staff Collective Agreement Group III Schedule “B”: $21.0407 to $26.3009 /hour (May 1, 2024 rates) ***: Under the general direction of the...


  • Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time (TEMPORARY)** **Department: Bethammi Nursing Home** **Site: St. Joseph's Heritage** **Shifts: Days** **Rate of Pay: $25.316 per hour - $31.651 per hour** **Under the direction of the Director Seniors Health/Administrator, the Residence / Administrative Clerk is responsible for clerical functions,...


  • Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 24COP181** **1 ‑ Casual ‑ Clerk II** **Maternity Centre** Reporting to the Manager ‑ Labour/Delivery, Maternal Newborn and Maternity Centre, the Clerk II for the Maternity Centre will be the first contact for all prenatal and postpartum patients attending the Centre for appointments. The Clerk II will monitor the office operations of the...

  • Finance Clerk

    5 months ago


    Thunder Bay, Canada Independent First Nations Alliance Full time

    Are you passionate about providing administrative support to ensure the smooth operation for delivery of services. We're seeking a dedicated individual to join our team as an Finance Clerk Summer Student. Reporting to the Senior Finance Officer, the Finance Clerk Summer Student position is a temporary 8-week term position who is responsible for various...

  • Finance Clerk

    2 months ago


    Thunder Bay, Canada Avenue II Community Program Services Full time

    Avenue II is looking for a motivated Finance Clerk to join our team. Be a part of a group who is focused on celebrating the achievements of others, while providing the support necessary to make the lives of those they serve better. Since 1984, Avenue II, a non-profit organization in Thunder Bay, Ontario, has been supporting adults with developmental...


  • Thunder Bay, Canada Ericksons LLP Full time

    We are seeking a detail-oriented Law Clerk/Legal Assistant to join our legal team in the Wills and Estates department. **Responsibilities**: - Drafting general correspondence to clients and lawyers - Assembling, drafting, proofreading and filing legal documents - Maintaining physical and electronic file document systems - Assisting with the firm’s...

  • Clerk Typist Pt

    6 months ago


    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: SEIU HOSPITAL - CLERICAL** **Status: Part Time** **Department: Behavioural Sciences** **Site: Behavioural Sciences Centre** **Shifts: Days** **Rate of Pay: $23.66 - $27.83 per hour** Reporting to the Coordinator BSC, the Clerk Typist provides administrative and clerical support to BSC staff and the consultants of the Employee and...