See more Collapse

Office Facilitator

4 weeks ago

Markham, Canada Morrison Hershfield Full time

Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been the leading force behind our continuous growth and the expansion of our services.

Here at Morrison Hershfield, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield.

Overview

Our Markham office is looking for an Office Facilitator who will be passionate about creating a positive workplace experience for our hybrid workforce by utilizing technology to streamline processes, supporting company culture, and implementing new programs. The Office Facilitator will provide leadership, be a resource for staff, manage the local office administrative team, manage priorities in a fast-paced environment, and stay calm under pressure.

Office Facilitator will lead a team of 2 direct reports, Front Desk Administrator and Office Administrator. This role will report to the Office Facilitator Team Lead with local accountability to the Markham Office Manager and Director, Workplace Experience.

The Office Facilitator is an in-office role.

**Responsibilities**:
General and Office Management- Manage Markham Office Administrative Team including mentoring, conducting annual reviews, approving of timesheets, and managing workload in alignment with the Offices Team’s priorities and initiatives- Coordinate building management, parking arrangements, and office access requirements.- Support the Joint Health and Safety Committee with initiatives, deficiencies, audits, and certifications- Manage security access to office. Act as first point of contact for security company inquires and alarm calls- Provide leadership in the event of an emergency or disaster coordination- Provide administrative support to Business Units as requested- Other duties as assigned by Office Manager and Office Facilitator Team Lead- Maintain highest level of confidentiality and professionalism.

Facilities Management- Regular updates of office procedures and guidelines, such as the Office procedures manual and the Emergency Response Plan- Coordinate office upgrades and renovations in cooperation with the Director, Workplace Experience- Ensure that regular office repairs, maintenance and cleaning are monitored and addressed- Maintain professional appearance in all office common areas including but not limited to reception, conference rooms, corridors, break rooms, and storage areas- Support primary landlord relationship as managed by Director, Workplace Experience

Financials and Budgeting- Manage office expenses and inventory. Basic accounting including invoice approvals and payment processing.- Coordinate purchasing of office and specialty items as requested- Source suppliers for regular and emergency purchases- Manage vendor relationships to negotiate costs and secure competitive bids- Assist the Director, Workplace Experience and Office Facilitator Team Lead in the preparation of annual operating office budget and annual capital requests- Monthly review of operating budget results and variance explanations

Records Management- Coordinate records management including off-site file storage, retention, retrieval requests and destruction- Actively support digitization of business documents

Real Estate Support- Manage office floor plans and seat assignments- Coordinate moves, adds, changes- Maintain landlord relationship and liaise with Property Management company

Office Event Coordination- Plan and coordinate office-wide events- Support office and team events including but not limited to setting up and stocking boardroom and meetings rooms, coordinating catering requests, and ensuring excellent client and staff experiences- Establish partnerships and accounts with local businesses- Establish a Social Committee for event planning and coordination

Qualifications:
- 3 to 5 years’ experience in an office administration, facilities management, project planning, or real estate administration- Experience in supervising a team- Proven skills in all areas of Microsoft Suite (Word, Excel, Outlook, PowerPoint etc.)- Experience with an operating budget ideal- Must demonstrate the ability to exercise sound independent judgment- Superb customer-focused attitude and attention to detail- Ability to problem-solve and prioritize work- Excellent oral and written communication skills

**Job Type**:
Regular

We have other current jobs related to this field that you can find below

  • Office Facilitator

    7 days ago

    Markham, Ontario, Canada Morrison Hershfield Full time

    Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been...

  • Casualty Claims Facilitator

    3 weeks ago

    Markham, Canada Allstate Canada Full time

    **Who is Allstate**: Through our Employee Value Proposition, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do. Benefits to joining Allstate Flexible Work Arrangements Employee discounts (15% on auto and property insurance, plus many other...

  • Casualty Claims Facilitator

    7 days ago

    Markham, Ontario, Canada Allstate Canada Full time

    Who is Allstate:Through our Employee Value Proposition, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do.Benefits to joining AllstateFlexible Work ArrangementsEmployee discounts (15% on auto and property insurance, plus many other products and...

  • Casualty Claim Facilitator

    3 weeks ago

    Markham, Canada Allstate Canada Full time

    Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive, welcoming corporate...

  • Repair Operations Facilitator

    6 days ago

    Markham, Canada GE Renewable Energy Full time

    **Job Description Summary**: Reporting to the Markham Repair Operations Leader, the Repair Operations Facilitator will be responsible for the weekly and day-to-day scheduling and execution of repair team activities. In this role the Repair Operations Facilitator will set the weekly and daily operation schedule, meet day-to-day objectives such as EHS/5S, on...

  • Xerox (Or Konica Minolta) Production Systems

    4 weeks ago

    Markham, Canada CP OFFICE SOLUTION INC. Full time

    **CP Office Solution is currently seeking a Xerox Production Systems Technician.** CP Office Solution Inc., an independent copiers dealer, we sell and service Xerox, Konica and Ricoh products. Our products and solutions help companies move information faster, improve quality and productivity, enhance security and facilitate the sharing of information. At CP,...

  • Xerox (Or Konica Minolta) Production Systems

    1 day ago

    Markham, Canada CP OFFICE SOLUTION INC. Full time

    **CP Office Solution is currently seeking a Xerox Production Systems Technician.** CP Office Solution Inc., an independent copiers dealer, we sell and service Xerox, Konica and Ricoh products. Our products and solutions help companies move information faster, improve quality and productivity, enhance security and facilitate the sharing of information. At CP,...

  • Office Secretary

    2 months ago

    Markham, Canada Bilink Legal Service Inc Full time

    We are looking for a full time office assistant. In this role, the incumbent will be responsible for providing support to the Immigration team.Main Duties and Responsibilities： 1. Answer customer's questions on immigration and provide professional immigration consulting services; 2. Provide secretarial and administrative support, prepare and submit...

  • Office Secretary

    3 weeks ago

    Markham, Canada Bilink Legal Service Inc Full time

    We are looking for a full time office assistant. In this role, the incumbent will be responsible for providing support to the Immigration team.Main Duties and Responsibilities： 1. Answer customer's questions on immigration and provide professional immigration consulting services; 2. Provide secretarial and administrative support, prepare and submit...

  • Office Secretary

    2 weeks ago

    Markham, Canada Bilink Legal Service Inc Full time

    We are looking for a full time office assistant. In this role, the incumbent will be responsible for providing support to the Immigration team.Main Duties and Responsibilities： 1. Answer customer's questions on immigration and provide professional immigration consulting services; 2. Provide secretarial and administrative support, prepare and submit...

  • Office Secretary

    2 weeks ago

    Markham, Canada Bilink Legal Service Inc Full time

    We are looking for a full time office assistant. In this role, the incumbent will be responsible for providing support to the Immigration team.Main Duties and Responsibilities： 1. Answer customer's questions on immigration and provide professional immigration consulting services; 2. Provide secretarial and administrative support, prepare and submit...

  • Office Assistant

    3 weeks ago

    Markham, Canada Maestro PMS Full time

    **About Us** Northwind is an established, leading provider of Hotel and Resort Property Management Software Solutions to the Independent Full-Service Hospitality marketplace. Our clients are boutique hotels, destination resorts, and multi-property groups. Since 1978, our ability to deliver superior technology and unparalleled support has helped empower...

  • Ob/gyn Medical Office Assistant

    4 days ago

    Markham, Canada ObGyn Medical Professional Corporation Full time

    We are looking for a medical office assistant for a busy Obstetrician/Gynecologist’s office. The medical office assistant will work closely and directly with the Obstetrician/Gynecologist to facilitate efficient clinic operations and deliver quality care to patients in a positive environment. **Job Duties and Responsibilities**: - Greeting patients in...

  • Infection Control Partner

    1 month ago

    Markham, Canada Support Services Office Full time

    We are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of Canada’s leading owners and operators of seniors’ residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada’s seniors, ensuring they live fulfilling...

  • Office Administrator

    3 weeks ago

    Markham, Canada Royal LePage Full time

    Here are some key responsibilities of an administrator: Office Management: Administrators oversee the daily operations of the brokerage office. They manage schedules, coordinate appointments and meetings, and maintain office supplies and equipment. They ensure that the office runs efficiently and create a productive work environment. Client Communication:...

  • Office Manager

    3 weeks ago

    Markham, Canada Upper Canada Road Services Inc. Full time

    We are seeking a highly organized and proactive Office Manager with exceptional executive assistant and HR skills to join our team. This is an exciting opportunity for a motivated individual to contribute to our success and be a part of a collaborative and vibrant work environment. **Responsibilities**: - Manage and oversee the daily operations of the...

  • Office Manager/administrator

    3 weeks ago

    Markham, Canada New Dawn Energy Solutions Full time

    **Are you the Administrator / Manager we are looking for?** Take responsibility for the smooth running of our small, dynamic solar company office in Markham, Ontario where your professionalism, initiative and office skills will be welcomed. You will have plenty of room to be creative and management is always open to new ideas. Your full-time role will...

  • Office Administrator

    2 weeks ago

    Markham, Canada Robert Half Full time

    Position Overview: We are seeking a dedicated and detail-oriented Office Clerk/Administrative Assistant to join our clients team. The ideal candidate will be responsible for ensuring the cleanliness, organization, and functionality of our office space, managing the front desk and reception area, and providing comprehensive administrative support. This role...

  • Office Assistant

    7 days ago

    Markham, Ontario, Canada Maestro PMS Full time

    About UsNorthwind is an established, leading provider of Hotel and Resort Property Management Software Solutions to the Independent Full-Service Hospitality marketplace. Our clients are boutique hotels, destination resorts, and multi-property groups.Since 1978, our ability to deliver superior technology and unparalleled support has helped empower hundreds of...

  • Bilingual Operations Officer II

    1 month ago

    Markham, Canada TalentWorld Full time

    TalentWorld is currently seeking a detail-oriented and proactive Bilingual Operations Officer II to join one of our esteemed clients in the financial sector. The Operations Officer II will play a crucial role in managing commercial deposit accounts, facilitating account changes, and ensuring compliance with regulatory standards. The ideal candidate will...