Administrative Coordinator to Outreach Services

1 month ago


Ottawa, Canada The Salvation Army Full time

The Administrative Coordinator to Outreach and Housing services provides general administrative and office support to the Outreach and Housing services Programs.

**KEY RESPONSIBILITIES**:
**Accountabilities**:

- Ensures the protection of confidential and sensitive employee, client and or program files
- Schedules meetings, prepares agenda, and takes minutes as required; acts as a events planner when required (e.g., meal orders, facility bookings for group meetings on and off site. Assist in preparing meeting agendas, attend meetings, and record minutes
- Builds and maintains databases (e.g., contract lists, vouchers, staff travel mileage, etc.)
- May draft and prepare presentations (including PowerPoint, invitations, certificates.)
- May sort, process, and verify receipts, expenditures, forms, and other documents
- May perform basic bookkeeping tasks such as preparing invoices
- Support in entering statistical information into program specific, and federally mandated databases
- Responsible for uploading relevant documents onto online trackers, to support in knowledge transformation
- Assist with other related administrative tasks when required

**WORKING CONDITIONS**:

- Working environment is typically in the office in generally agreeable conditions
- May encounter upset/difficult clientele entering the building
- Some limited travelling may require
- The performance of the job requires frequent data entry, moderate attention when responding to phone inquiries, and detailed eye work
- The performance of the job requires frequent keyboarding

**Hours**: Monday to Friday - 8:00am -4:30pm

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education**
- Completion of a formal post-secondary/college program of two academic years
- Alternative combinations of education and experience may be considered

**Experience and Skilled Knowledge Requirements**
- A minimum of 3 years of related secretarial or administrative experience is required
- Working basic knowledge of Office365 is required

**Skills and Capabilities**:

- Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities
- Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures
- Good oral and written communication skills
- Ability to maintain a high level of confidentiality
- Good decision-making and organizational skills
- Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility
- Ability to multi-task and prioritize responsibilities (i.e., good judgement)
- Good interpersonal skills
- Excellent organizational skills and sound judgment
- Able to work cooperatively in a team setting
- Ability to lift/move weights of up to 20 lbs. occasionally
- If limited travelling is required using organizational or personal vehicle, a valid driver’s license and clear driver’s abstract is require.
- Clear Police background check

Published

November 11, 2024

Location

Ottawa, ON K1N 5W5

Job Type

Full-time

Competition #

52 / 24

Ministry Unit/Dept:
Ottawa Booth Centre

Salary Range:
$22.64 - $26.00

Address:
171 George St,

Posting Expires:
November 24, 2024

Applications Accepted By:



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