Advocacy Administrative Coordinator

6 months ago

Ottawa, Canada Canadian Cancer Society Full time

**Job Title**:Advocacy Administrative Coordinator

**Location**:Ottawa, ON

**Work Model**: Hybrid Work Model

**Salary Band**: 3 ($34,500 - $57,500 CAD)

**WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?**

The Canadian Cancer Society works tirelessly to save and improve lives. We fund the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, across Canada and for all types of cancer. As the voice for people who care about cancer, we work with governments to shape a healthier society. No other organization does all that we do to make lives better today and transform the future of cancer forever.

Help us make a difference.

**COME AS YOU ARE**

**JOB OVERVIEW**

Under the supervision of the Vice President Advocacy, the Advocacy Coordinator is an integral part of the Advocacy team, expected to work collaboratively within the department and across the organization. The coordinator is responsible for ensuring consistent, organized, and progressive functioning of the Advocacy Team.
The role will work with the Senior Leadership team to coordinate financial, human resources, communications, travel, and team development functions. This role will also support the department in the efficient and effective tracking of lobby reporting and business planning functions.

The role will also support all components of advocacy initiatives, including team administration, stakeholder outreach, and community engagement as they relate to cancer prevention and support for people living with cancer and their families.

**WHAT YOU’LL BE DOING**:

- Support operations and processes, in collaboration with the Advocacy Senior Leadership team.
- Innovate and implement strategies to improve departmental communication and streamline processes for enhanced efficiency.
- Support outreach and meeting schedule to external stakeholders, including governmental departments, elected officials and health stakeholders.
- Cultivate a positive work environment by coordinating engaging planning and team-building activities.
- Lead the coordination of team meetings, including agenda preparation, minute-taking, and action item follow-up.
- Ensure the management, organization, and optimization of the departmental collaborative workspace (SharePoint/project management tool support).
- Coordination of monthly lobby registrations, including outreach internally and externally
- Coordinate the orientation of new employees.
- Contribute to campaign success through copywriting, copy editing, and managing mailouts.
- Organize internal/external meetings and workshops, including event logistics, preparation, and printing of meeting materials.
- Efficiently coordinate volunteer schedules, staff, and volunteer travel, and oversee volunteer reimbursements.
- Conduct stakeholder outreach for enhanced engagement in event.
- Offer comprehensive administrative support to the VP, including calendar management, flight and travel booking, support invoicing and financial reporting requirements, expense claims, conference registrations, and event registrations.
- Coordinate human resources processes for the VP, facilitating new hiring and employee changes.
- Effectively communicate HR timelines/deadlines to Directors.
- Support the administrative tasks related to the Mission Leadership Team as well as Mission Strategies
- Spearhead the organization and development of improved working tools and methods.
- Fulfill other administrative duties as assigned
- Actively contribute to our culture of justice, belonging, equity, diversity, and inclusion by ensuring that all staff feel represented and heard regardless of their gender, age, religion, ethnicity, and nationality or race.

**QUALIFICATIONS**:

- Post-secondary education, preferably in business or office administration
- More than 3 years, up to and including 5 years - similar or related general experience in progressively more important positions.
- Computer literate, proficient in all base apps in Microsoft 365 including Teams
- Experience with a multi-level non-profit or community health organization is an asset
- Bilingual in English and French is an asset
- Flexibility, ability to deal with competing priorities
- Superior communication skills particularly with writing, editing and proofreading.
- Excellent interpersonal skills with proven ability to work independently and as a team player.
- Strong organizational skills and sound judgment skills with a customer focus

**WHAT YOU CAN EXPECT FROM US**:
**COURAGEOUS UNITED CARING RIGOROUS**

In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits, which include paid parental leave, paid family sick time and health insurance, and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day.

**HOW TO APPLY**:
**OTHER INFORMATION**:

- Please note that in keeping with the m

  • Government Affairs and Advocacy Coordinator

    3 months ago

    Ottawa, Canada Forest Products Association of Canada Canadian Wood Council Full time

    **About Us** FPAC provides a voice for Canada’s wood, pulp, and paper producers nationally and internationally in government, trade, and environmental affairs. As an industry with annual revenues exceeding $96-billion, Canada’s forest products sector is one of the country’s largest employers, operating in over 300 communities and providing 200,000...

  • Coordinator: Strategy and Advocacy

    2 weeks ago

    Ottawa, Canada Canada Green Building Council Full time

    **Location**: Ottawa **Position Type**: Hybrid **Position Title**: Coordinator: Strategy and Advocacy (Bilingual) **Location**: Ottawa **Date**: December 2024 **Position Type**: Hybrid position **ABOUT CAGBC** The Canada Green Building Council (CAGBC) is an industry-led organization representing the green building and real estate sectors. Through...

  • Director Government Affairs and Advocacy

    6 months ago

    Ottawa, Canada Railway Association of Canada Full time

    **DIRECTOR GOVERNMENT AFFAIRS AND ADVOCACY** The Railway Association of Canada (RAC) is the national industry association representing close to 60 freight and passenger railway companies - railways that transport millions of passengers and approximately $380 billion worth of goods across our country each year - as well as a growing number of industrial...

  • Program Officer, Policy

    4 weeks ago

    Ottawa, Canada Oxfam Canada Full time

    Internal/External Posting Notice Title: Program Officer, Policy & Advocacy Department: Policy, Campaigns & Communication Status: Full-time, 1 year term, unionized Location: Ottawa, ON Canada Immediate Supervisor: Manager, Policy & Advocacy **Salary**: $67,966 - $89,439 Level: Band 2 **Join Our Team & Discover Rewarding Opportunities in...

  • Policy and Advocacy Specialist

    1 month ago

    Ottawa, Ontario, Canada Canadian Partnership for Women and Children Full time

    **About Us**Action Canada for Sexual Health and Rights is a progressive, pro-choice charitable organization committed to advancing and upholding sexual and reproductive rights in Canada and globally. Our mission is to promote health, well-being, and human rights through advocacy, education, and community engagement.Job OverviewWe are seeking an experienced...

  • Policy and Advocacy Coordinator

    2 months ago

    Ottawa, Canada ONE Campaign Full time

    **ABOUT THE ONE CAMPAIGN** **ABOUT THE OPPORTUNITY** The **Policy and Government Relations Coordinator **will provide critical support to the Associate Director for Policy and Government Relations and the rest of the Canada team in advancing ONE's advocacy and policy objectives. This role involves research and analysis, high-level document preparation, and...

  • Assessment Advocacy Assistant

    3 weeks ago

    Ottawa, Canada Municipal Property Assessment Corporation Full time

    Date: Nov 29, 2024- Location: Ottawa, ON, CA- Type of Position: Temporary- Type of Position: - Number of Positions: 1- Salary Min: $55,212.00- Salary Max: - Description: - Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work firsthand? **Become a Assessment Advocacy...

  • Intern, Policy and Advocacy

    6 months ago

    Ottawa, Canada ONE Campaign Full time

    **ABOUT ONE** We work to ensure everyone, everywhere can lead a life of dignity and opportunity. How? By bringing together activists' voices and hard-hitting data and policy analysis. We use all this to pressure decision-makers to pass laws and take actions that will help tackle the world's biggest challenges. Employees of ONE work in a collaborative and...

  • Advocacy and Stakeholder Relations Manager

    6 months ago

    Ottawa, Canada Amgen Full time

    **HOW MIGHT YOU DEFY IMAGINATION?** You’ve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s...

  • Legal Administrative Assistant

    6 months ago

    Ottawa, Canada Gowling WLG Full time

    **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee...

  • Financial Services Coordinator Specialist

    1 month ago

    Ottawa, Ontario, Canada Administrative Full time

    We are seeking a highly motivated Financial Services Coordinator Specialist to join our team at Synergie.About UsFor over fifty years, Synergie has stood out from the competition by attracting talented individuals. We support client partners in achieving their business goals.Job DescriptionThe Billing Coordinator role involves analyzing and processing...

  • Accounting/Billing Administrator

    1 month ago

    Ottawa, Canada Administrative Full time

    For over fifty years, Synergie has stood out from the competition by attracting the most talented individuals. We are looking to meet motivated people who are ready to make a difference by supporting our client partners to meet and exceed their business goals.The Billing Coordinator analyzes and processes billing reports, drafts client bills, and manages...

  • Network Director, Advocacy and Public Policy

    7 months ago

    Ottawa, Canada CPF Full time

    **About Us**: It is an exciting time at Canadian Parents for French as we continue to drive forward our mission to further bilingualism by promoting opportunities to learn and use French for all those who call Canada home. We are actively recruiting for the new full-time hybrid position of **Network Director, Advocacy and Public Policy. **This role will...

  • Peace & Justice Office Advocacy Intern

    3 months ago

    Ottawa, Canada Mennonite Central Committee Full time

    Canada, Ontario, Ottawa Applications due: 08 Oct, 2024 **Job Synopsis** The Advocacy Intern is part of a team that provides expertise and assistance for MCC Canada’s advocacy efforts. This position is based in the Peace & Justice Office in Ottawa, which serves as a conduit of information and bridge for relationships between the federal government of...

  • Leading Advocacy Professional for Government Relations

    2 weeks ago

    Ottawa, Ontario, Canada Air Line Pilots Association Full time

    About the RoleWe are seeking a highly experienced and skilled Manager, Government Affairs, Canada to join our Ottawa office. The successful candidate will lead the development and implementation of legislative and regulatory strategies in conjunction with the Canada Board and ALPA leadership to achieve Association goals.As a key member of our team, you will...

  • Coordinator, External Communications, Partnerships

    6 months ago

    Ottawa, Canada CPF Full time

    **About Us**: Canadian Parents for French is a nationwide, research-informed, volunteer organization that furthers bilingualism by promoting opportunities to learn and use French for all those who call Canada home. We are actively recruiting for a half-time* **Coordinator**, **External Communications, Partnerships and Advocacy**.** This position can be based...

  • Coordinator, External Communications, Partnerships

    6 months ago

    Ottawa, Canada CPF Full time

    Canadian Parents for French is looking for a talented and experienced bilingual strategic communications specialist focused on building relationships with partners and key stakeholders to strengthen our national advocacy voice and political actions. Reporting directly to the Director, Advocacy and Public Policy and indirectly to the CPF Network CEO, and...

  • Administrative Assistant

    6 months ago

    Ottawa, Canada Assembly of First Nations Full time

    **Administrative Assistant - Water Sector** Internal / External Full-time/ Permanent Application Instructions: Interviews will be held over ZOOM. Closing Date: Open until filled Location: Ottawa (hybrid) is preferred, open to other locations if a suitable applicant is found. Salary Range: Commensurate with experience and education. AFN also offers generous...

  • Administrative Assistant

    3 months ago

    Ottawa, Canada Assembly of First Nations Full time

    **Administrative Assistant, Social Development** **Internal / External** **Full-time/ Permanent** **Application Instructions**: Interviews will be held over ZOOM. **Closing Date: October 9th, 2024** **Location**: Ottawa (hybrid) is preferred, open to other locations if a suitable applicant is found. **Salary Range**: Commensurate with experience and...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada SEOCHC Full time

    **External JOB POSTING** **1 FTE Administrative Assistant** **Full time, Temporary (6 months with possibility of extension)** **Start Date: ASAP** South-East Ottawa Community Health Centre (SEOCHC) is a non-profit, community-governed organization that provides a range of multi-disciplinary services to clients, including primary care, health promotion,...