Residential Property Administrator

2 months ago

Ottawa, Canada District Realty. Full time

**Division**: Residential
- ** Term**: Full-Time
- ** Location**: Ottawa

**Position**: Residential Property Administrator

**Hours of Work**: Monday to Friday from 9AM to 5PM.

**Reporting To**: Property Manager / COO

**Overview**: Under the supervision of the Residential Property Manager assist in in the day-to-day administrative activities of the Residential Property Management Department.

**Tools**: Must be computer proficient.

**Responsibilities**: Duties may include assisting with:
**RENTALS**
- Inform declined applicants and arrange return of LMR
- Produce and collect leases and all required move-in documents
- Provide rental and lease related documents to Res Admin Assistant for paper and e-filing
- Process vacates
- Process sublets and assignments
- Process Mission rentals and serve as contact point for Mission staff

**COMMUNICATIONS/TENANT RELATIONS**
- Pursue tenants for collection of late or bounced rent
- Produce memos and letters as needed by PM
- Provide move-in package and by-law tenant information package to new tenants
- Prepare Parking, Storage, and AC agreements
- Approve parking permit requests
- Maintain clear records of parking assignments (parking spreadsheet updates and auditing)
- Provide important communication documents to Res Admin Assistant for paper and e-filing

**ACCOUNTING**
- Submit all tenant adjustments (move-in, PAP, credits, parking adjustments, chargebacks etc.)
- Provide rental statements to tenants upon request
- Distribute completed financial statements
- Process POs and invoices upon request
- Code, distribute, file EFTs and rent supplement payments
- Produce cheque requisitions and distribute refund cheques to tenants where required
- Send daily and monthly reports of credit card transactions

**OPERATIONS**
- Add/remove properties and staff members from Suitespot
- Add service requests to Suite Spot
- Assist with closing/opening duties when a property is sold or added to the portfolio
- Issue fobs, update buzzer boards

**LEGAL**
- Prepare and distribute N4s, N1s, N5s
- Correspond with paralegal
- Review and catalogue security camera footage when required
- Assist with utility account changes when requested by PM

**COMMERCIAL**
- Handle most commercial admin matters for buildings that are primarily residential such as issuance of statement of charges each year, issuance of OPC recovery statements when requested by financial analyst
- Serve as additional contact point between PM and Commercial Tenants when needed
- Assist in rent collection from commercial tenants when needed

**And other duties as required.**
- Previous Posting
- Return to Careers
- Next Posting

  • Property Administrator

    4 weeks ago

    Ottawa, Canada Sleepwell Property Management Full time

    **Company Overview**: Sleepwell Property Management is a leading property management firm overseeing a diverse portfolio of residential, commercial, and mixed-use properties. We are committed to providing exceptional service to our tenants and maintaining our properties to the highest standards. We are seeking an experienced Senior Property Administrator to...

  • Residential Property Administrator

    9 hours ago

    Ottawa, Canada District Realty Full time

    Since 1987, District Realty has been bringing tenants and property owners together to enjoy the best possible rental experience. With over 30 year’s experience serving the Ottawa market, we’ve established ourselves as one of the first choice for residential and commercial renters. Property management clients can count on a solid history of maintaining...

  • Property Administrator

    5 months ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Property Administrator

    3 days ago

    Ottawa, Canada Robert Half Full time

    We are looking for a Property Administrator to join a well established Property Management company in Ottawa, Ontario. This role involves managing various aspects of property administration within the residential real estate industry. The position entails handling tenant interactions, managing rental units, and coordinating with contractors and...

  • Property Administrator

    5 months ago

    Ottawa, Canada iCondo Property Management Full time

    **AN EXCITING OPPORTUNITY TO JOIN OUR TEAM**: Are you interested in a career that makes a meaningful difference in the lives of others? One where you become a valued and respected member of the iCondo team, who is listened to, and empowered to live up to your potential? Do you like to problem solve and enjoy working in a fast paced environment? Are you...

  • Property Administrator

    5 months ago

    Ottawa, Canada Hazelview Properties Full time

    **About the Position**: This is an entry level Property Administrator role that reports to Property Manager/Regional Property Manager. The role is primarily responsible for managing daily and periodic administrative functions for the residential building to enable the Property Manager to achieve its business goals and objectives in providing...

  • Residential Property Manager

    1 month ago

    Ottawa, Ontario, Canada Claridge Homes Full time

    Residential Property ManagerClaridge Homes is seeking a highly skilled and experienced Residential Property Manager to join our team. As a key member of our property management team, you will be responsible for ensuring the smooth operation of our residential properties, providing exceptional customer service, and maintaining a high level of tenant...

  • Residential Property Manager

    1 month ago

    Ottawa, Ontario, Canada Claridge Homes Full time

    Residential Property ManagerClaridge Homes is seeking a highly skilled and experienced Residential Property Manager to join our team. As a key member of our property management team, you will be responsible for ensuring the smooth operation of our residential properties, providing exceptional customer service, and maintaining a high level of tenant...

  • Property Manager

    5 months ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Property Administrator

    4 weeks ago

    Ottawa, Ontario, Canada Hazelview Properties Full time

    About the RoleHazelview Properties is seeking a highly skilled and motivated Property Administrator to join our team. As a key member of our site team, you will be responsible for providing exceptional customer service and administrative support to our residents and colleagues.Key ResponsibilitiesProvide timely and effective customer service to residents,...

  • Property Administrator

    1 month ago

    Ottawa, Ontario, Canada Hazelview Properties Full time

    About the RoleHazelview Properties is seeking a highly skilled and motivated Property Administrator to join our team. As a key member of our site team, you will be responsible for providing exceptional customer service and administrative support to our residents and colleagues.Key ResponsibilitiesProvide timely and effective customer service to residents,...

  • Property Administrator

    4 weeks ago

    Ottawa, Ontario, Canada Hazelview Properties Full time

    About the RoleHazelview Properties is seeking a highly skilled and motivated Property Administrator to join our team. As a key member of our site team, you will be responsible for providing exceptional customer service and administrative support to our residents and colleagues.Key ResponsibilitiesProvide timely and effective customer service to residents,...

  • Property Administrator

    1 month ago

    Ottawa, Ontario, Canada Hazelview Properties Full time

    About the RoleHazelview Properties is seeking a highly skilled and motivated Property Administrator to join our team. As a key member of our site team, you will be responsible for providing exceptional customer service and administrative support to our residents and colleagues.Key ResponsibilitiesProvide timely and effective customer service to residents,...

  • Property Administrator

    5 months ago

    Ottawa, Canada GWL Realty Advisors Full time

    **About GWL Realty Advisors**: GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to...

  • Property Administrator

    5 months ago

    Ottawa, Canada Colonnade Management Inc. Full time

    With a range of full-service real estate offerings including property management, development, investment and asset management, and leasing, Colonnade BridgePort has built a reputation of excellence in the real estate industry. We service a portfolio of state of the art commercial, residential, and mixed use properties in Ottawa, the GTA and Southwestern...

  • Property Administrator

    5 months ago

    Ottawa, Canada Colonnade Management Inc. Full time

    With a range of full-service real estate offerings including property management, development, investment and asset management, and leasing, Colonnade BridgePort has built a reputation of excellence in the real estate industry. We service a portfolio of state of the art commercial, residential, and mixed use properties in Ottawa, the GTA and Southwestern...

  • Residential Property Manager

    3 weeks ago

    Ottawa, Ontario, Canada Claridge Homes Full time

    Residential Property ManagerClaridge Homes is a leading land developer in Ottawa, ON, Canada, dedicated to quality and craftsmanship without compromise. We are seeking a highly skilled Residential Property Manager to join our team.Key Responsibilities:Provide exceptional tenant service, responding to requests and issues in a timely and courteous...

  • Property Management Administrator

    2 months ago

    Ottawa, Ontario, Canada MetCap Living Management Inc Full time

    MetCap Living Management Inc. is a leading private property management company specializing in multi-residential properties. We are a growth-oriented company with a head office in Toronto, Ontario, and property operations in various provinces across Canada. Our team is seeking an experienced Administrator to join one of our properties in Ottawa. Key...

  • Property Management Administrator

    2 months ago

    Ottawa, Ontario, Canada MetCap Living Management Inc Full time

    MetCap Living Management Inc. is a leading private property management company specializing in multi-residential properties. We are a growth-oriented company with a head office in Toronto, Ontario, and property operations in various provinces across Canada. Our team is seeking an experienced Administrator to join one of our properties in Ottawa. Key...

  • Property Management Administrator

    2 months ago

    Ottawa, Ontario, Canada MetCap Living Management Inc Full time

    MetCap Living Management Inc. is a leading private property management company specializing in multi-residential properties. We are a growth-oriented company with a head office in Toronto, Ontario, and property operations in various provinces across Canada. We are seeking an experienced Administrator to join our team in Ottawa. The ideal candidate will have...