Property Administrator

3 weeks ago

Ottawa, Canada GWL Realty Advisors Full time

**About GWL Realty Advisors**:
GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.

We’re looking for a Property Administrator to assist with a variety of administrative functions including processing and maintaining tenant files, depositing rental cheques, processing tenant rental cash receipts, and coding property invoices for payment
**.**:
**RESPONSIBILITIES**:
**Payment Processing**:

- Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants’ accounts on CTI
- Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks
- Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
- Prioritize property operating expense invoices that require immediate payment
- Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration
- Assist in preparation of tenant charge backs (where applicable)

**Reporting**:

- Preparing, processing, and submitting monthly accounting reports such as accounts payable, electronic fund transfers, NSF recording, and deposit of rental cheques.
- Copy payable invoices and maintain an accurate filing system for audit and reference; monthly AP filing
- Complete variance explanations for the monthly property reports
- Maintain utilities consumption and costs tracking sheets

**Administrative Support**:

- Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties.
- Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
- Assist in annual audit function by locating and copying invoices for audit and verification purposes
- Provide back up for Sr. Property Administrator as well provide relief for Reception

**Tenant Communications**:

- Handle a variety of internal and external vendor inquiries regarding invoice payments
- Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements.

**QUALIFICATIONS**:

- 2 + years of experience in property administration/real estate property accounting
- Current enrollment in BOMI RPA program is considered an asset
- Post secondary education in related discipline
- Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame
- Exceptional communications, organization, interpersonal and time management skills
- High initiative, professional, and flexible.

**What we Offer**:

- 3 Weeks of Vacation per year
- 3 Paid Personal Days per year
- Up to $2,000 annual Education Allowance
- Up to $5,000 annual Mental Health Coverage, plus other comprehensive benefits and savings programs
- Up to $400 to use towards wellness annually to help support your financial, physical, and mental wellness

'What we Offer' section only applies to full-time employees.

**Our Business***:
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

**Our Commitment to Diversity***:
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

  • Property Administrator

    2 weeks ago

    Ottawa, Canada iCondo Property Management Full time

    **AN EXCITING OPPORTUNITY TO JOIN OUR TEAM**: Are you interested in a career that makes a meaningful difference in the lives of others? One where you become a valued and respected member of the iCondo team, who is listened to, and empowered to live up to your potential? Do you like to problem solve and enjoy working in a fast paced environment? Are you...

  • Property Administrator

    4 weeks ago

    Ottawa, Canada iCondo Property Management Full time

    **AN EXCITING OPPORTUNITY TO JOIN OUR TEAM**: Are you interested in a career that makes a meaningful difference in the lives of others? One where you become a valued and respected member of the iCondo team, who is listened to, and empowered to live up to your potential? Do you like to problem solve and enjoy working in a fast paced environment? Are you...

  • Property Administrator

    2 weeks ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Property Administrator

    2 weeks ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Property Administrator

    5 days ago

    Ottawa, Ontario, Canada Apollo Property Management Full time

    We are currently looking for a Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to...

  • Commercial Property Administrator

    2 months ago

    Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Commercial Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would...

  • Commercial Property Administrator

    2 weeks ago

    Ottawa, Canada Apollo Property Management Full time

    We are currently looking for a Commercial Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would...

  • Commercial Property Administrator

    5 days ago

    Ottawa, Ontario, Canada Apollo Property Management Full time

    We are currently looking for a Commercial Property Administrator to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would...

  • Bilingual Onsite Property Administrator

    4 weeks ago

    Ottawa, Canada Capital Integral Property Management Inc. Full time

    Capital Integral Property Management, is looking for a full-time bilingual Office Administrator. You will work closely with the Property Manager, the Board of Directors and employees to manage day-to-day operations of a condominium and general administrative needs. This is a fast paced position that requires you to be organized and a multi-tasker who is able...

  • Property Manager

    3 weeks ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Property Agent

    2 months ago

    Ottawa, Canada Larocque Property Management Full time

    **INTRO**: Hello and thank you for your interest in our job opportunity. Our team is looking for a person to fill the role of a property agent with our company. This new member would participate in processing and undertaking tenant and landlord service request for our residents and owners, including inspections and administrative tasks This person will...

  • Property Manager

    2 weeks ago

    Ottawa, Canada iCondo Property Management Full time

    **AN EXCITING OPPORTUNITY TO JOIN OUR TEAM**: Are you interested in a career that makes a meaningful difference in the lives of others? One where you become a valued and respected member of the iCondo team, who is listened to, and empowered to live up to your potential? Do you like to problem solve and enjoy working in a fast paced environment? Are you...

  • Property Manager

    2 months ago

    Ottawa, Canada Apollo Property Management Full time

    We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...

  • Property Manager

    3 weeks ago

    Ottawa, Canada Apollo Property Management Full time

    We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...

  • Property Manager

    5 days ago

    Ottawa, Ontario, Canada Apollo Property Management Full time

    We are growing againJoin a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty Apollo Property Management, Ottawa's leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...

  • Assistant Property Manager

    2 weeks ago

    Ottawa, Canada iCondo Property Management Full time

    iCondo Property Management located in Ottawa, ON, is seeking an Assistant Property Manager to join our expanding team. The Assistant Property Manager will report to senior staff and provide services to a portfolio of properties in Ottawa and surrounding area. This position is entry level with growth opportunities to become licensed Condominium Manager. This...

  • Property Administrator

    4 weeks ago

    Ottawa, Canada The Anglican Diocese of Ottawa Full time

    **Role Summary**: The Property Administrator will support the Director of Property and Asset Management in overseeing and maintaining the property assets of the Anglican Diocese of Ottawa. This role involves assisting with the day-to-day operations related to property and asset management, coordinating maintenance and repair activities, aiding in strategic...

  • Property Administrator

    2 weeks ago

    Ottawa, Canada Belong Ottawa Full time

    **Role Summary**: The Property Administrator will support the Director of Property and Asset Management in overseeing and maintaining the property assets of the Anglican Diocese of Ottawa. This role involves assisting with the day-to-day operations related to property and asset management, coordinating maintenance and repair activities, aiding in strategic...

  • Property Administrator

    2 months ago

    Ottawa, Canada Axe Staffing & Recruiting Full time

    We are currently seeking an experienced Property Administrator, on behalf of our confidential have extensive knowledge and expertise in property management practices, with a focus on administrative tasks. As confidentiality is crucial, the name of the client and specific property details will not be disclosed. **Responsibilities**: **Rent...

  • Property Administrator

    2 weeks ago

    Ottawa, Canada Colonnade Management Inc. Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties. Colonnade BridgePort's continued growth and expansion has created an opportunity for a Property Administrator located in the Ottawa Head...