Regional Executive Assistant

7 days ago

Vancouver, Canada Heart & Stroke Full time

**Who we are**

At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website.

**The opportunity**

Reporting to Senior Vice President, Western Canada, this role provides senior-level administrative support and coordinates communication and information requests for the Senior Vice President (SVP). Additional administrative support and coordination is also provided to the rest of the Senior Leadership Team (SLT) in the region.

This role also provides administrative support and coordinates activities related to the Provincial Advisory Board (PAB) and works with the SVP to ensure timely and appropriate response/delivery. Working with the SVP, the individual will establish administrative systems and processes, support their uptake and utilization across the province, coordinate with respective leads and help ensure the regional team meets its objectives and delivers on its mandate.

The role is expected to exercise initiative, independent judgment and discretion in managing the SVP’s schedule and daily activities and therefore must be highly organized. The role supports the PAB and uses discretion in the dissemination of information to Board Members, Committee Members, staff and the various stakeholders in the region. Flexibility, tact and diplomacy are essential, as well as an unflinching commitment to confidentiality.

**How you will make an impact every day**

Administrative Support
- Provide administrative support to the SVP and the regional SLT, including scheduling and coordination of meetings, meeting materials, travel arrangements and other administrative tasks.
- Provide occasional administrative support to department senior leadership team
- Support the SVP to navigate, facilitate and coordinate the development of key deliverables and review of materials for their full portfolio (e.g., committees, planning, etc.)
- Support the planning and coordinating of administrative procedures and systems and devise ways to streamline processes
- Manage electronic filing system, creating files and records as necessary using professional judgment and knowledge of office requirements, updating files and records, determining retention and purging, and retrieving files and documents as needed.
- On behalf of the SVP, monitor leave requests from reporting staff and track team vacations.
- Process, record and track expenses and other contractual documents requiring SVP approval or for which the SVP is accountable.
- Coordinate, manage and arrange travel arrangements.
- Reconcile expenses and Visa statements in a timely manner.
- Act as point person for reconciliation of the corporate credit card for the SLT.
- Process purchase orders, supply orders, administrative claims and invoices.
- Monitor and track revenue and expense budgets; produces reports as required.
- Provide in-person or virtual meeting, videoconference, and event support.
- Coordinate with other staff to plan, organize and co-ordinate regional related functions, special events and interdepartmental projects as required
- Provide vacation coverage for other Executive Assistants as needed
- Handle designated projects and provide regular updates of the progress and outcomes.

Internal and External Relationship Management
- Act as first contact for SVP by providing appropriate direction to requests while ensuring efficiencies in scheduling, and by responding with judgement, discretion and diplomacy
- Organize leadership meetings, coordinating agendas and materials with the SVP and reach out to colleagues to ensure materials/requirements are met in desired timeframe.
- Liaise with other teams and volunteers as an ambassador of the office of the SVP
- With direction from the SVP & VP, Philanthropy schedule meetings with donors and prospects and ensure materials are prepared for these meetings
- Determine appropriate course of action, referral and or/ respond to inquiry calls or queries from internal and external stakeholders (e.g., employees, donors, provincial board members, organizations, etc.) ensuring that all such correspondence is handled professionally and in a timely manner
- Anticipate and support internal meetings, external meetings, including timely scheduling, pre
- and post-documentation.
- In collaboration with Internal Communications, coordinates communication from the office of the SVP and translation of documents as required
- Collaboratively provide assistance to other departments as appointed on a project basis

Ontario Board Coordination and Support
- Coordinate logistics and support for all PAB and Committee meetings
- Prepare Board a

  • Executive Assistant

    6 months ago

    Vancouver, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...

  • Executive Assistant

    6 months ago

    Vancouver, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...

  • Regional Sales Executive, Healthcare Startup

    6 months ago

    Vancouver, Canada Recruiting From Scratch Full time

    Who is Recruiting from Scratch: Recruiting from Scratch is a premier talent firm that focuses on placing the best product managers, software, and hardware talent at innovative companies. Our team is 100% remote and we work with teams across the United States to help them hire. We work with companies funded by the best investors including Sequoia Capital,...

  • Regional Sales Executive

    7 months ago

    Vancouver, Canada Gunnebo Canada Full time

    **Do you want to be part of creating a safer world? **Gunnebo is leading the transformation of the security business through digitalization and connectivity for the continuous development of smart entrance control and safe storage solutions. We are diverse in our offering, our customer outreach, and our mindset. If you are passionate about being part of an...

  • Manager Regional

    2 months ago

    Vancouver, Canada Mosaic Full time

    **DESCRIPTION** **Mosaic** North America is a full-service marketing agency that delivers successful brand experiences for various high-profile clients directly to the people who buy them. Ad Age recently included us in their _Best Places to Work in Marketing and Media_ list, and we are about to expand our team! We are currently looking for a **Regional...

  • Manager Regional

    2 months ago

    Vancouver, Canada Mosaic Full time

    **DESCRIPTION** **Mosaic** North America is a full-service marketing agency that delivers successful brand experiences for various high-profile clients directly to the people who buy them. Ad Age recently included us in their _Best Places to Work in Marketing and Media_ list, and we are about to expand our team! We are currently looking for a **Regional...

  • Regional Executive Chef

    4 days ago

    Vancouver, Canada Pinnacle Hotels & Restaurants Full time

    **Pinnacle Hotels & Restaurants - Vancouver, British Columbia** Pinnacle Hotels & Restaurants is currently hiring a Regional Executive Chef for our restaurant portfolio to grow our brands and clientele with a focus on enhancing our menus, developing our teams, and streamlining our kitchen execution. Our current portfolio consists of a number of restaurants...

  • Regional Manager

    6 months ago

    Vancouver, Canada Nisa Foundation Full time

    **_*Proficiency in Urdu, Arabic, or Somali is an asset*_** - Nisa Foundation is a community-based charity that has promoted safety, security, and mental wellness for racialized women across Canada since 2014. The organization provides toll-free peer-to-peer counseling services, transitional homes for women & children fleeing abuse or homelessness, and...

  • Regional Sales Executive

    2 months ago

    Vancouver, Canada Gunnebo AB Full time

    **About Gunnebo Group** - The Gunnebo Group is a global leader in security, offering innovative products and services to protect and control the flow of people and safely secure valuables. We operate worldwide through our 3,400 employees, 25 country locations, and 10 production facilities to serve customers in over 100 markets. Through our businesses,...

  • Regional Sales Executive

    3 months ago

    Vancouver, Canada Gunnebo AB Full time

    **About Gunnebo Group** - The Gunnebo Group is a global leader in security, offering innovative products and services to protect and control the flow of people and safely secure valuables. We operate worldwide through our 3,400 employees, 25 country locations, and 10 production facilities to serve customers in over 100 markets. Through our businesses,...

  • Executive Assistant

    2 months ago

    Vancouver, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...

  • Executive Assistant

    3 weeks ago

    Vancouver, Canada Merchant Growth Full time

    **The Company** We care about growing strong and capable teams with creative, collaborative people. Your peers at Merchant Growth have diverse backgrounds, skill sets, and experiences but share an established track record of driving significant business growth. The company is seeking a high-performing and motivated full-time Executive Assistant. If...

  • Assistant Regional Merchant

    4 months ago

    Vancouver, Canada Lululemon Full time

    Who we are lululemon is a yoga-inspired technical apparel company up to big things. The practice and philosophy of yoga informs our overall purpose to elevate the world through the power of practice. We are proud to be a growing global company with locations all around the world, from Vancouver to Shanghai, and places in between. We owe our success to our...

  • Regional Manager of Operations

    7 months ago

    Vancouver, Canada Cogir Senior Living Canada Full time

    **Description** Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care. For over 25 years, we have dedicated every day to the happiness of retirees. **Human Focus - Creativity - Excellence** We’re seeking individuals with a purpose and...

  • Regional Sales Manager

    6 months ago

    Vancouver, Canada Atlas Roofing Corporation Full time

    **Atlas Roof & Wall Insulation** - a Division of **Atlas Roofing Corporation** - specializes in the manufacture of quality engineered polyiso insulation, specialty products, and accessories. Atlas Roof Insulation & Wall Insulation products lead the industry in polyiso insulation boards and facer technology and performance in commercial and residential...

  • Executive Assistance

    7 months ago

    Vancouver, Canada RLG International Full time

    We are looking for a talented and proactive **Executive Assistant** to partner with our admin team to provide key administrative support for our senior executive team and organization. Reporting to the Senior Executive Assistant, you’ll support our team of executives, project managers, and administrative support staff while ensuring accountability and...

  • Executive Assistant

    6 months ago

    Vancouver, Canada Strand Full time

    **STRAND IS LOOKING FOR AN EXECUTIVE ASSISTANT** Strand is seeking an individual who is passionate about managing a dynamic real estate office, its culture and talent acquisition efforts. This individual has a strong desire to be a part of an organization that is growing rapidly while creating a legacy of successful projects in urban environments across...

  • Google Regional Dealer Manager

    3 weeks ago

    Vancouver, Canada Acosta Sales & Marketing Full time

    p>DESCRIPTIONMosaic North America is a full-service marketing agency that delivers successful brand experiences for various high-profile clients directly to the people who buy them. Ad Age recently included us in their Best Places to Work in Marketing and Media list, and we are about to expand our team!The Regional Dealer Manager will be the key liaison...

  • Regional Sales Coordinator

    4 months ago

    Vancouver, Canada RWDI Full time

    RWDI is a global climate and performance engineering consulting firm that helps its clients redefine what’s possible by overcoming design and operational challenges, while minimizing environmental, user, and resource impact. With deep technical expertise across a broad range of services, we drive success on ambitious building, industry, and infrastructure...

  • Regional Manager

    6 months ago

    Vancouver, Canada PowerON Energy Solutions Full time

    PowerON is seeking a Regional Manager located in British Columbia. This role will lead** **the establishment and expansion of PowerON’s business locally in BC including growing PowerON’s customer portfolio and local infrastructure necessary to deliver projects locally. This role involves leading business development efforts, developing local strategic...