Executive Assistant

3 months ago

Vancouver, Canada BFL CANADA Full time

**We offer more than a job, we offer a career**
- We support our employees to shape their career by encouraging continuing education and investing in training and development.
- We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
- We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
- We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
- We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
- We recognize the importance of work life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

**We are looking for an Executive Assistant in our Vancouver Office**

As a member of the Vancouver office, you will perform a variety of confidential tasks to support the Executive Managing Director.

If you’re looking for a dynamic work environment, keep reading

**Your day as an Executive Assistant**
- Develop and maintain effective and strategic relationships as a representative for the Executive Managing Director
- Complete a broad wide range of administrative tasks, including leading active calendars, arranging corporate travel, and managing expenses
- Effectively communicate with a range of internal stakeholders, demonstrating strong interpersonal skills and professionalism
- Support the Region with organizing strategic team and client meetings, including catering, agendas, and minute taking
- Collaborate with internal stakeholders to refine and enhance written materials, ensuring accuracy, clarity, and adherence to established guidelines through meticulous document editing and proofreading
- Produce high quality presentations, projects, and special assignments
- Building effective relationships with all members of the team and playing a meaningful role in the maintenance of team culture
- Maintain financial records of sponsorships, legal fees, and corporate credit cards and ensure timely payment of invoices through coordination with the Finance Team
- Enhance operational efficiencies where needed
- Liaise with EAs and staff in other offices, regions, and national executive level to coordinate meetings, scheduling, and distribution of information
- Preparation of documents, financial reports, board presentations and other sensitive information
- High competency in goal-setting and strong experience in project management
- Superior written and verbal communication skills with a high level of attention to detail for reports, presentations, and document presentation
- High level organizational skills with proven ability to deal with multiple tasks and follow-through on goals
- High proficiency in Microsoft Suite
- Excellent time management skills, including ability to prioritize workload to adhere to deadlines
- Ability to work well independently, as part of a team, and with others throughout the organization
- Proactive, solution oriented and eager to find efficiencies
- Ability to navigate and manage complex, intangible elements such as company culture, brand perception, and stakeholder relationships
- Experience maintaining a high level of confidentiality, ensuring sensitive information is handled with the utmost discretion.
- Ability to prioritize tasks effectively, managing multiple responsibilities while maintaining focus on key objectives.

**Who we are**

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1300 professionals located in 26 cities across the country. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance and Benefits Consulting services in over 140 countries around the world.

Here at BFL our employees have the freedom to demonstrate their own creativity, leadership and entrepreneurship because we strongly believe in them. We are a national collaborative team that thrives in a fast-paced environment.

**Office information**

Our Vancouver office is situated in Coal Harbour, half a block from the world renowned Seawall. Employees often enjoy activities along the Seawall during their lunch break with Stanley Park being close by. Our office is easily accessible for employees by car and public transit and there are bike storage lockers in our building.

**Let’s stay in touch**: follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.
- BFL CANADA is an equal opportunity employer._

Offers of employment at BFL CANADA are conditiona

  • Assistant Superintendent

    1 week ago

    Vancouver, Canada Executive Group Development Full time

    Established in 1984, the Vancouver based Executive Group of Companies is a diversified real estate construction, development and management company known for developing quality projects that stand the test of time in North America. The company has been fulfilling the need for exceptional residential, commercial, industrial and hotel development throughout...

  • Executive Assistant

    5 days ago

    Vancouver, Canada inplayLIVE Full time

    **Executive Assistant** Are you an Executive Assistant who wants to help make a big impact on the world of sports? Through our program, thousands of members have learned the in-play strategies used by the top 0.01% of sports investors. inplayLIVE has also created 7 Millionaire Sports Investors. We are now looking for an Executive Assistant, on a...

  • Executive Assistant

    3 days ago

    Vancouver, Canada Eminence Organic Skin Care Full time

    **Role Summary** As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. In this role, you will help to ensure the completion of key deliverables, execution of company events, and other strategic projects as needed. Reporting to the Senior Executive Assistant, you will support the General...

  • Executive Assistant

    1 day ago

    Vancouver, Canada VineHR Ltd. Full time

    **Executive Assistant** We are seeking a highly organized, proactive, detail-oriented Executive Assistant to support the President, Executive Vice-President and other Executives for our high-profile client. This newly created role will support a seasoned, collaborative leadership team. It is a rare opportunity to work for one of Canada’s most established...

  • Executive Assistant

    7 months ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 months ago

    Vancouver, Canada Canfor Full time

    **Posting ID**: - 27517 **Position Type**: - Regular **City**: - Vancouver, BC, Canada **Location**: - Vancouver H/O - Canfor/CWPM_1000 You’re a proactive, team-oriented Executive Assistant with a keen eye for detail, solid organizational and event management skills. You’re also adept at providing support to Executives, as this role reports to...

  • Executive Assistant

    7 months ago

    Vancouver, Canada Best Buy Full time

    Are you a master at juggling intricate schedules and orchestrating seamless communication between external and internal stakeholders? Are you ready to step in to provide top-notch administrative support to our dynamic eCommerce technology leadership team? If so, then the executive assistant role at Best Buy Canada is one for you! As an executive assistant...

  • Executive Assistant

    7 months ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    7 months ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Western Forest Products Full time

    **THE OPPORTUNITY** **What You’ll Do**: The Executive Assistant to the Senior Executives will provide executive support in a one-on-one working relationship with the CEO and CFO, the SVP, Human Resources & Corporate Affairs and the SVP, Sales, Marketing and Manufacturing (the “Senior Executive”). The Executive Assistant serves as the primary point of...

  • Executive Assistant

    4 days ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    1 day ago

    Vancouver, Canada Concord Pacific Developments Corp. Full time

    **Executive Assistant - Concord Pacific** Concord Pacific Developments Corp is Canada’s largest master-planned community builder. It was formed in 1987 to develop Concord Pacific Place on the former Expo lands in downtown Vancouver, Canada. Concord has not only transformed the Concord Pacific Place Vancouver skyline, we have also built the second largest...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada MeeT Restaurants Full time

    Executive Assistant Job Ad MeeT Restaurants is looking for an Executive Assistant who will help us change the world! We're an award-winning, rapidly growing restaurant group with new locations and ventures coming soon; the Executive Assistant will be a big key to our success! We're passionate about doing everything in our power to create an amazing...

  • Executive Assistant

    5 months ago

    Vancouver, Canada Stardust Group of Companies Full time

    This is not your traditional boring EA job. **Duties**: - Manage executives' calendars and schedule meetings. - Perform clerical duties such as data entry, taking notes, filing, and document preparation - Provide exceptional customer service to internal and external stakeholders - Maintain confidentiality of sensitive information - Coordinate travel...

  • Executive Assistant

    2 days ago

    Vancouver, Canada Clio Full time

    -Clio is more than just a tech company-we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice Summary: We are currently seeking an Executive Assistant to work closely with our senior leadership and executive teams here at Clio. This Executive Assistant will...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Ecojustice Full time

    **At A Glance** - **Location: Vancouver-based**:Remote**, **hybrid**, **onsite - **Hours**:35 Weekly - **Salary**:$71,078.53 - **Reports to**: Executive Director **About Us** At Ecojustice, we build a case for a better earth every day! We fight, and win, for our planet in court. Our Mission is why people join Ecojustice. People who choose to join us...

  • Executive Assistant

    7 months ago

    Vancouver, Canada Concord Pacific Developments Corp. Full time

    **Executive Assistant - **Concord Pacific** Concord Pacific Developments Corp is Canada’s largest master-planned community builder. It was formed in 1987 to develop Concord Pacific Place on the former Expo lands in downtown Vancouver, Canada. Concord has not only transformed the Concord Pacific Place Vancouver skyline, we have also built the second...

  • Executive Assistant

    6 days ago

    Vancouver, Canada Ansari Immigration Full time

    **Job Summary** **Duties** - Manage and maintain executives' schedules, including Outlook Calendar and Google Suite appointments. - Serve as the first point of contact for internal and external communications, providing excellent customer service. - Handle clerical tasks such as data entry, filing, and maintaining organized records. - Coordinate travel...

  • Executive Assistant, Executive Experience

    1 month ago

    Vancouver, Canada Aritzia Full time

    THE TEAM The mission of the Executive Experience Department is to maximize our Executive’s productivity and efficiency through offering best-in-class executive support. THE OPPORTUNITY Aritzia is growing and our Executive Experience team is growing with it. This is a unique opportunity to be part of the team responsible for supporting Aritzia’s...

  • Executive Assistant

    7 months ago

    Vancouver, Canada Humane Solutions Inc Full time

    **Job Title**: Executive Assistant - Business Administration and Development **About Us**: Join Humane Solutions, an award-winning leader in the pest control industry. We are known for our innovative solutions and commitment to excellence. As we continue to grow, we are seeking a versatile and dynamic Executive Assistant to streamline our business...