Student Records Assessor and Petitions/exam

3 weeks ago


Toronto, Canada University of Toronto Full time

**Date Posted**:04/18/2024
**Req ID**: 37015
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: APSC Admin. Units
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00012238

**Description**:
**About us**:
The Registrar’s Office supports the U of T Engineering undergraduate students and drives the Faculty’s vision of global leadership among the world’s best schools of engineering. We aim to provide the foundation for success in academic and student life through the provision of services, programs and resources. We prioritize the growth, development and maintenance of registrarial services in order to provide information and guidance to applicants, students, faculty and staff. Our core values include providing service that is knowledgeable, professional and accountable with consistency, discretion and transparency.

**Your opportunity**:
Our leadership team provides an open, professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability, and teamwork. We believe in recognizing and valuing our employee’s contributions to the advancement of the department’s goals while promoting a strong commitment to work-life balance among our employees.

Reporting to the Associate Registrar, the Student Records Assessor and Petitions/Exam Coordinator provides exceptional service to support of the mission the Office of the Registrar in the Faculty of Applied Science and Engineering. Acting as the Exam Coordinator for Instructors, students, and staff, the individual responds to all exam inquiries, coordinates all religious and exam conflicts accommodations, coordinates exam schedules and details changes, coordinates deferred exams, and assists Accommodated Testing Services in providing accurate and efficient exam services. Acting as the Petition Coordinator, the individual updates student records, requests term-work reports, and assesses student records to ensure accuracy and consistency in accordance with Faculty rules and regulations, contributing to creating a supportive and responsive environment for student success.

**Your responsibilities will include**:

- Providing detailed information and responding to inquiries from instructors and staff on exam processes, policies, and procedures.
- Coordinating all exam timetables and detail changes.
- Coordinating exam supports and services such as the scheduling of exam invigilators and the delivery, collection and storage of exams.
- Booking rooms and arranging appropriate accommodations to support exam conflicts and religious observances.
- Creating and updating student records such as registrations and enrolment details, international fees exemptions, and to support petition decisions.
- Serving as a resources to the student advisors with assessing student records.

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum two years of recent and related front-line customer service experience.
- Demonstrated experience providing administrative support in a publicly funded post-secondary education environment.
- Demonstrated experience working with ROSI or similar student information database system.
- Experience in Degree Auditing System such as Degree Explorer or a similar system.
- Experience using Microsoft Office Suite (such as Word, Excel, PowerPoint, Access, Teams, etc.), including the ability to write queries of basic to moderate complexity in MS Access.
- Demonstrated commitment to quality customer and student services.
- Ability to prioritize competing demands and work well under pressure and meet deadlines.
- Strong communication and interpersonal skills and ability to work well independently and as part of a team.
- Excellent problem solving and time management skills with demonstrated ability to take initiative.
- Ability to exercise tact, good judgement, and discretion, especially when handling confidential information.
- Superior attention to detail and accuracy with strong data entry skills.
- Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and working environment.

**To be successful in this role you will be**:

- Efficient
- Goal oriented
- Meticulous
- Organized
- Proactive
- Problem solver
- Procedural
- Self-directed

**Closing Date**: 04/26/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**:
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services

**Lived Experience Statement


  • Exam Assistant

    2 days ago


    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/09/2024 **Req ID**: 35955 **Faculty/Division**: Faculty of Arts & Science **Department**: Faculty Registrar **Campus**: St. George (Downtown Toronto) **Position Number**: 00056135 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:04/30/2024 **Req ID**: 37167 **Faculty/Division**: University of Toronto Scarborough **Department**: UTSC:Ofc of the Registrar **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00049405 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to...

  • Exam Invigilator

    4 days ago


    Toronto, Canada Ace Acumen Academy Full time

    Responsibilities: - Administer and proctor exams for adult education students in a classroom setting - Ensure a secure and fair testing environment - Monitor students during exams to prevent cheating or unauthorized behavior - Answer any questions oAce Acumen Academy is a Designated Learning Institution (DLI) and Private Career College is association with...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:04/04/2024 **Req ID**: 36799 **Faculty/Division**: University of Toronto Scarborough **Department**: UTSC:Ofc of the Registrar **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00046490 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to...

  • Exam Invigilator

    5 days ago


    Greater Toronto Area, Canada Ace Acumen Academy Full time

    **PERKS / Why Join Us**: - Company culture that encourages trust, communication and teamwork - Transparent and collaborative work environment supports inclusion - Semester-Based evaluations to provide metrics for individuals to receive performance acknowledgement awards. - Structured calendar provides schedules performance reviews and opportunities for...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:02/06/2024 **Req ID**: 35897 **Faculty/Division**: Faculty of Arts & Science **Department**: Faculty Registrar **Campus**: St. George (Downtown Toronto) **Position Number**: 00020177 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Pmp Trainer

    18 hours ago


    Toronto, Canada OptionTrain Full time

    We are seeking a Project Management Professional (PMP Exam Prep Trainer) to work with us on a part-time / contract basis. Teaching and project management work experience are preferred. **Responsibilities** - Deliver PMP certification courses to maximum 8 student-sized classes at our site or client site or online. - Create a dynamic and energetic learning...

  • Space & Exam Monitor

    3 weeks ago


    Toronto, Canada York University Full time

    **Purpose**: The Space & Exam Monitor is responsible for providing monitoring duties for studio, lab, observatory, gallery spaces, or exams. **Education**: Must be enrolled as a York student. **Experience**: Previous work experience may be considered. **Skills**: 1. Ability to communicate with others to explain and share information 2. Ability to provide...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:11/28/2023 **Req ID**: 35021 **Faculty/Division**: VP & Provost **Department**: Learning Space Management **Campus**: St. George (Downtown Toronto) **Position Number**: 00055829 **Description**: **About us**: Learning Space Management (LSM) has a focus on learning space excellence with the mandate of stewardship of the University’s...

  • Exam Invigilators

    Found in: Talent CA C2 - 2 weeks ago


    Toronto, Canada Toronto Metropolitan University Full time

    Responsibilities Invigilator Responsibilities Invigilating/supervising tests and exams Maintaining academic integrity by strictly adhering to the University’s regulations, policies, and procedures regarding tests/exams; Maintaining confidentiality of student and test/exam information; Setting up exam rooms and keeping test/exam rooms...


  • Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 23,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...


  • Toronto, Canada York University Full time

    **Purpose**: The Records and Promotions Administrative Assistant role schedules, executes, and monitors the promotions exercises, grade reporting each semester using the Grades Inputting System and convocation processes for both the undergraduate and graduate programs at the Schulich School of Business. The role is accountable for accuracy and completion of...


  • Toronto, Canada Northeastern University Full time

    About the Opportunity - This job description is intended to describe the general nature and level of work being performed by people assigned to this _ - classification. It_ - is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified_. JOB SUMMARY RESPONSIBILITIES INCLUDE: - Check...

  • Summer Student

    5 days ago


    Toronto, Canada Vivo Family Medicine Full time

    Vivo Family Medicine has an opportunity for one full-time summer student office assistant to work at a medical clinic with a heavy emphasis on patient care and satisfaction. The overarching purpose of Vivo Family Medicine is to provide the best primary care with the aim of continually improving the patient experience. We aim to hire a summer student with an...


  • Toronto, Canada SSLC - Toronto Full time

    **Sprott Shaw Language College Toronto is looking for Student Advisor / Marketer for our Korean students.** **Main Responsibilities include**: - Promoting our schools and our programs - Maintaining existing relationships, and building new partnerships with local and international Korean agents - Counselling current students on their program choices and...

  • Student Optician

    7 days ago


    Toronto, Canada Zoom Optical Full time

    **Zoom Optical is a high end eyewear boutique with exceptional frame and sunglasses collections. We offer comprehensive eye exams, contact lens fitting and specialty vision solutions. Zoom Optical is well known for its excellence in customer service and optical skills which is proven by its loyal customer base and happy customers faces. With over 20 years...

  • Student Optician

    7 days ago


    Toronto, Canada Zoom Optical Full time

    **Zoom Optical is a high end eyewear boutique with exceptional frame and sunglasses collections. We offer comprehensive eye exams, contact lens fitting and specialty vision solutions. Zoom Optical is well known for its excellence in customer service and optical skills which is proven by its loyal customer base and happy customers faces. With over 20 years...

  • Records Clerk

    5 days ago


    Toronto, Canada York University Full time

    **Purpose**: The Records Clerk is a key member of the Recruitment & Admissions team in the Division of Student Services & International Relations at the Schulich School of Business. The role maintains both digital and print files for all applicants to, as well as students and graduates of Schulich's suite of programs at the undergraduate, graduate, and...

  • Ielts Instructor

    2 days ago


    Toronto, Canada Upper Madison College Full time

    '''Overview: Upper Madison College is seeking a dedicated and passionate Instructor to join our team as an IELTS Instructor. You will have the opportunity to educate and inspire students in a classroom setting as well as prepare students to successfully pass their IELTS exam. If you have a passion for teaching and enjoy working with students, we would love...

  • Actuarial Student

    Found in: Talent CA C2 - 2 weeks ago


    Toronto, Canada Reinsurance Group of America Full time

    Position Overview The RGA Co-Op/Internship Program is committed to providing students with meaningful work and a chance to gain a wide knowledge of the insurance industry and to network with fellow interns and full-time associates. We provide a welcoming environment where students are encouraged to ask questions and contribute their ideas while...