Administrative Coordinator, Student Engagement

4 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:04/17/2023
**Req ID**: 30783
**Faculty/Division**: Vice-Provost, Students
**Department**: Student Engagement
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00044588

**Description**:
**About us**:
Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within the Division of Student Life, the cluster of Student Life Programs and Services, supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Academic Success, Accessibility Services, Career Exploration & Education, Centre for Community Partnerships, Clubs & Leadership Development, Housing, Indigenous Student Services, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity.

In support of U of T’s vision, Student Life Programs and Services is committed to creating diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.

To align with our strategic priorities, we encourage individuals from Black, Indigenous, and racialized communities to apply.

**Your opportunity**:
The incumbent also takes the initiative to help ensure that deadlines and schedules are met; participates in the coordination of mass mailings; coordinates archiving and shredding services; monitors and orders office supplies and catering services; and performs other duties as required pertaining to the maintenance and operationof the team.

The incumbent must present a professional image by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students and community members. This position requires excellent communication, analytical, organizational and time management skills. The incumbent must be able to carry out a broad range of duties while exercising tact and good judgement. It is important to be able to adapt rapidly from one function to another while maintaining efficiency and accuracy, especially under pressure.

**Your responsibilities will include**:

- Acting as the first point of contact for general enquiries
- Resolving issues within the scope of the role and escalating problems as required
- Documenting and maintaining standard operating procedures
- Advising students on the interpretation of rules and regulations regarding the use of space and organizing events on campus
- Determining logístical details and activities for events and/or programming
- Booking rooms and arranging appropriate accommodations

**Essential Qualifications**:

- Advanced College Diploma (3 years) or an acceptable equivalent combination of education and experience.
- Minimum three years related experience in a student services position, in an administrative role.
- Experience working with a student development approach.
- Experience providing excellent customer service to a wide variety of diverse stakeholders and providing assistance and support to clients/students.
- Experience with maintaining office systems (including databases) and interpreting office guidelines.
- Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets including formulas, and prepare sophisticated PowerPoint presentations).
- Ability to analyze data and produce effective reports.
- Excellent oral and written communication, interpersonal, active listening, analytical, decision-making and organizational skills.
- Demonstrated initiative, accuracy and attention to detail.
- Demonstrated judgment, tact, discretion and ability to handle matters of a sensitive and confidential nature.
- Ability to organize a fluctuating workload in a changing environment under pressure to meet deadlines.
- Ability to work effectively both independently and within a team environment.

**To be successful in this role you will be**:

- Communicator
- Multi-tasker
- Organized
- Problem solver
- Tactful
- Team player

**Closing Date**: 04/26/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term **This is a TERM role ending April 2024.**
**Sc

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