Events Coordinator

1 month ago


Toronto, Canada University of Toronto Full time

**Date Posted**:02/22/2023
**Req ID**: 29858
**Faculty/Division**: Faculty of Arts & Science
**Department**: Munk Sch Global Affairs & Public Policy
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00054342

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

**Your opportunity**:
The Munk School of Global Affairs & Public Policy proudly offers 14 teaching programs in a variety of areas of global expertise. We are home to exceptional faculty, experts and researchers from around the globe, and more than 40 academic centres, labs and programs. Our goal is to build a unique, world-renowned research, teaching and public engagement hub that shapes the contemporary field of global affairs from within Canada. Our School unifies those who are passionate about global affairs to research, discuss and address the problems of a fast-changing world.

Under the general direction of the Director, Strategic Communications & Public Engagement, the Events Coordinator will be an essential part of the Munk School events team, working closely with the Manager, Conference Facilities, Manager, Events and AV and Infrastructure Coordinator, providing day to day event coordination.

This is a one year term position.

**Your responsibilities will include**:

- Acting as the first point of contact for general enquiries
- Analyzing client needs andmaking recommendations on event logistics and options
- Preparing service contracts and invoices using templates
- Determining logístical details and activities for events and/or programming
- Liaising with internal and external serviceproviders
- Disseminating event-related information
- Maintaining information on digital platforms
- Collaborating on cost estimates

**Essential Qualifications**:

- Bachelor's Degree in Business Administration, Communication or Events Management or acceptable combination of equivalent experience.
- Minimum three years recent and related experience in planning, coordinating and administering events, including coordinating event schedules, booking speakers, making travel and hotel arrangements, arranging catering, coordinating space and preparing expense reimbursement in a post secondary academic environment
- Demonstrated solid experience in coordinating and planning small to major events.
- Demonstrated experience with preparing and editing content for communication, promotion and event material.
- Experience using Canva or other graphic design tools to create promotional materials
- Experience following brand standards and guidelines
- Experience collaborating on cost estimates, processing and issuing invoices and informing clients of outstanding balances
- Experience in event logistics from creation to execution
- Experience developing and maintaining records and files.
- Experience working with databases and providing statistical reports
- Experience supervising work study students. Experience conducting post-events evaluation and analysis.
- Advanced skills using social medial tools.
- Excellent oral and written communication, interpersonal, organizational, problem-solving and time management skills.
- Ability to coordinate event logistics and perform event setup and closure, including but not limited to standing, bending,lifting and reaching etc.
- Demonstrated experience editing and maintaining websites.

**Assets (Nonessential)**:

- Experience with Drupal is an asset.

**To be successful in thisrole you will be**:

- Communicator
- Efficient
- Meticulous
- Multi-tasker
- Organized
- Team player

**Closing Date**: 03/03/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Hospitality
**Recruiter**: Ann Yang

**Lived Experience Statement


  • Event Coordinator

    1 month ago


    Toronto, Canada Second Floor Events Full time

    **SUMMARY OF THE POSITION** As a pivotal member of our events team, the Event Coordinator is tasked with steering clients through the intricacies of the event planning process. From the moment our Sales Manager secures an event, the Event Coordinator will leverage their comprehensive industry acumen and unwavering professionalism to meticulously prepare all...

  • Event Coordinator

    1 month ago


    Toronto, Canada Eatertainment Catering & Events Full time

    **EATERTAINMENT EVENTS & CATERING** **EVENT COORDINATOR** - ____________________ **JOB DESCRIPTION** Looking to be a part of a passionate team of event and catering professionals? As Eatertainment continues to grow in this exciting and fast paced industry, our company provides an excellent opportunity to work side-by-side our team of seasoned event pros...

  • Event Coordinator

    4 days ago


    Toronto, Canada Hornblower Cruises and Events Full time

    City Experiences is seeking an Event Coordinator for our City Cruises operation in Toronto. *Please note this is a seasonal/contract position* About You: This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System. About the Opportunity: The Event Coordinator will successfully act as the customer’s primary...


  • Greater Toronto Area, Canada Meraki Events Full time

    Do you have a passion for weddings and an eye for detail? Are you able to think on your feet? With the growth of the company, I am seeking some assistance from experienced day of wedding coordinators to join my team to assist with on-site services the day of clients events. Unfortunately, I am only one person and I would hate to say no to all the business...


  • Greater Toronto Area, Canada Meraki Events Full time

    Do you have a passion for weddings and an eye for detail? Are you able to think on your feet? With the growth of the company, I am seeking some assistance from experienced day of wedding coordinators to join my team to assist with on-site services the day of clients events. Unfortunately, I am only one person and I would hate to say no to all the business...

  • Event Manager

    1 month ago


    Greater Toronto Area, Canada Pelican Events and Catering Full time

    Event Manager **Duties**: - Plan, organize, and execute various events such as weddings, corporate meetings, fundraisers, and social gatherings - Coordinate with clients to understand their event requirements and provide exceptional guest services - Manage event budgets, including negotiating contracts with vendors and suppliers - Oversee event logistics,...

  • Events Coordinator

    1 month ago


    Toronto, Canada RLDatix Full time

    RLDatix, a global leader in patient safety and healthcare governance, risk and compliance (GRC) technology, is searching for an Event Coordinator to support our internal and external events. We are looking for a talented and motivated event coordinator to organize outstanding and unforgettable events. The Event Coordinator will be responsible for the...

  • Event Coordinator

    4 weeks ago


    Toronto, Canada University of Toronto Full time

    **Date Posted**:04/05/2024 **Req ID**: 36834 **Faculty/Division**: VP - Division of University Advancement **Department**: Alumni Relations **Campus**: St. George (Downtown Toronto) **Position Number**: 00056337 **Description**: **About us**: The Division of University Advancement (DUA) aims to sustain and enhance the University’s academic mission,...

  • Events Coordinator

    1 week ago


    Toronto, Canada AGM Renovations Full time

    We're seeking an energetic and motivated Marketing Coordinator to join our team, specializing in event coordination and associated marketing duties. In this internal role, you'll play a vital part in lead generation by researching upcoming events/shows, handling company registrations, and ensuring we have ample manpower (brand ambassadors) for...

  • Event Coordinator

    1 month ago


    Toronto, Canada Mindtree Full time

    Event Coordinator, Canada Description Job Brief: The purpose of this role is to help manage the day-to-day operations of pre - and post-event planning. They will provide a high level of administrative support for the team, including internal and external communications, along with on-site coordination of conferences/trade shows and not limited to set up...

  • Events Coordinator

    5 days ago


    Toronto, Canada OpsGuru, a Carbon60 Company Full time

    Position OpsGuru is a global engineering and consulting group. Our mission is to enable our customers on the different stages of their cloud adoption journey, including establishing foundation on public clouds, setting up security guardrails, building and optimizing data processing and analytics workloads using cloud-native technologies. Our team is...

  • Events Coordinator

    5 days ago


    Toronto, Canada OpsGuru, a Carbon60 Company Full time

    PositionOpsGuru is a global engineering and consulting group. Our mission is to enable our customers on the different stages of their cloud adoption journey, including establishing foundation on public clouds, setting up security guardrails, building and optimizing data processing and analytics workloads using cloud-native technologies. Our team is formed by...


  • Toronto, ON, Canada NODO Full time €65,000

    NODO is an Italian restaurant concept with 4 locations across the city of Toronto - Junction, Hillcrest, Leslieville and Liberty Village. We are looking for an experienced event coordinator to plan and execute events AT ALL 4 LOCATIONS. What You'll Do: Respond to initial event inquiries as a liaison to gather more information that comes through the...

  • Event Coordinator

    1 month ago


    Toronto, Canada Redstone Agency Full time

    **_What does the opportunity include? _** - **Join a world-class team with a corporate culture like no other! **People are our priority. We want you to bring your whole self to work each day. - **Learn and advance within a rapidly growing agency!** We value career growth and development by investing in you. - **You will have a lot of responsibility and be...

  • Event Coordinator

    4 weeks ago


    Toronto, Canada Redstone Agency Full time

    **_What does the opportunity include? _** - **Join a world-class team with a corporate culture like no other! **People are our priority. We want you to bring your whole self to work each day. - **Learn and advance within a rapidly growing agency!** We value career growth and development by investing in you. - **You will have a lot of responsibility and be...

  • Event Coordinator

    3 days ago


    Toronto, Canada Navigatr Full time

    Company Description **Navigatr Group** is a privately held company that invests in travel companies that elevate the customer experience and drive innovation. Our expansive and growing group of brands empowers seamless access to a comprehensive range of luxury travel options and services globally with over $1 billion transactions annually. **Navigatr...

  • Event Coordinator

    6 days ago


    Toronto, Ontario, Canada Hornblower Group Full time

    City Experiences is looking for an Event Coordinator in TorontoAbout You:This individual should be flexible, energetic, and reflect City Experiences' RESPECT Service System.About the Role:The Event Coordinator will play a key role in ensuring customer satisfaction post-sale and enhancing public and private cruise events through effective communication with...

  • Event Coordinator

    3 days ago


    Toronto, Canada Dress For Success Toronto Full time

    **Event Coordinator (Full-Time, Contract)** **About Dress for Success®** Dress for Success is an international not-for-profit organization that empowers women to achieve economic independence by providing a network of support, professional attire and the development tools to help women thrive in work and in life. Since starting operations in 1997, Dress...

  • Event Coordinator

    5 days ago


    Toronto, Canada Dave & Buster’s, Inc. Full time

    Description : POSITION SUMMARY: The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for...

  • Event Coordinator

    1 month ago


    Toronto, Canada University of Toronto Full time

    **Date Posted**:01/30/2023 **Req ID**: 29481 **Faculty/Division**: Faculty of Arts & Science **Department**: School of the Environment **Campus**: St. George (Downtown Toronto) **Position Number**: 00046546 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...