Undergraduate Coordinator

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:05/15/2023
**Req ID**: 31293
**Faculty/Division**: Faculty of Arts & Science
**Department**: Human Biology
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00035086

**Description**:
**This is a one year maternity leave replacement**

**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

**Your opportunity**:
The Human Biology Program at the University of Toronto is responsible for the meticulous undergraduate education in the interdisciplinary field of human biology. We strive to prepare students for future careers where an interdisciplinary education would be an asset, such as academic research and teaching, health professions, and public policy on research, health, education, and the environment. Our program’s core competencies include critical and creative thinking, self-directed learning, quantitative and analytical reasoning, effective communication, scholarship, and research. Strong academic relationships with other units is a key to the program’s success, by engaging the diversity and excellence of scholars in these other units to teach in our courses.

**Your responsibilities will include**:

- Coordinating and assisting with the day to day administrative activities of a large and busy undergraduate program
- Providing detailed information to students on program and/or course requirements
- Checking course prerequisites prior to student enrolment and reviewing and assessing learner's record to determine eligibility to complete program
- Calculating student grades and coordinating submission of marks; coordinating examination timetables; and tracking and monitoring petitions and/or appeals requests
- Coordinating and troubleshooting course timetabling scheduling
- Determining logístical details and activities for events and/or programming
- Updating and maintaining student records and maintaining course information on student information systems
- Working with student databases and generating reports
- Editing content for brochures, newsletters, websites and/or handbooks

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Experience with the writing routine correspondence, informational material and other related documents.
- Experience with assisting in organizing the logistics of student events and orientations for new students.
- Experience with editing and maintaining content for brochures, newsletters, websites and/or handbooks.
- Demonstrated proficiency in working with students and providing information on different academic issues/programs.
- Excellent oral and written communication skills.
- Demonstrated advanced level skills in Microsoft Word, Excel, and Power Point. Demonstrated advanced level skills working with ROSI, ROSI Express and Degree Explorer and/or other related student information system.
- Advanced skills with web page editing and maintaining websites.
- Excellent problem-solving, coordination and administrative skills.
- Excellent time management skills.
- Excellent interpersonal skills and ability to communicate effectively with students, staff and faculty.

**To be successful in this role you will be**:

- Accountable
- Communicator
- Efficient
- Organized
- Procedural
- Punctual

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline, however, the Undergraduate Coordinator, will have to be in the Undergraduate Office 4 days per week during the regular academic year. Occasionally 5 days may be required.

**Closing Date**: 05/24/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services
**Recruiter**: Ellen Brikaras

**Lived Experience Statement

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