Employment Records Assistant

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:03/21/2023
**Req ID**: 30372
**Faculty/Division**: University of Toronto Scarborough
**Department**: UTSC:Management Co-Op Programs
**Campus**: University of Toronto Scarborough (UTSC)
**Position Number**: 00048904

**About us**:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

**Your opportunity**:
Under general direction of the Assistant Director, the incumbent will provide both front line and back office support to the Management Co-op team. This position is a key position in the department. The incumbent will liaise with external stakeholders, as well as students, staff and faculty. The incumbent will support the team by ensuring accurate recording of student activities in co-op as well as the co-op job recruitment cycle for employers. This position will also be one of the first points of contact while in the office. The Employment Records Assistant will undertake the management and day-to-day operation of Management Co-op data storage and access maintain any computerized systems that may be required in order to provide information, access to service, advice and support for students, staff and faculty.

**Your responsibilities will include**:

- Generating reports
- Analyzing and reconciling registration/status/program of study information
- Identifying changes to student records that affect academic status and correcting status as required
- Analyzing collections, records and/or reference administration processes and recommending improvements
- Acting as a point of contact for external clients and vendors
- Resolving issues within the scope of the role and escalating problems as required
- Coordinating interview schedules

**Essential Qualifications**:

- Bachelor's Degree or an acceptable equivalent combination of education and experience.
- Minimum two (2) years of related experience in records and database administration.
- Demonstrated experience working with a database including data manipulation and reporting skills.
- Experience scheduling and arranging meetings involving many individuals.
- Must have strong customer service orientation and effective interpersonal skills.
- Demonstrated experience working professionally with external clients.
- Proficiency with Microsoft Office Suite with advanced knowledge of Excel, as well as ability to adapt to and learn new technologies.
- Must be able to stay organized, multi-task and meet deadlines; and exercise accuracy and attention to detail.
- Ability to use initiative and exercise sound judgment, tact, diplomacy, discretion, and confidentiality.
- Demonstrated behaviour that indicates personal commitment to innovation, teamwork, flexibility and integrity.
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

**Assets (Nonessential)**:

- Previous experience working in post-secondary or not for profit organization is an asset
- Experience in student professional development, knowledge of workplace standards, recruitment and hiring practices, and performance management techniques gained through a role in a co-operative education or internship program.
- Knowledge of Symplicty software would an asset.
- Knowledge using a Student Information System (ie. ROSI) and/or Course Management System (ie. Quercus or Blackboard) highly preferred.

**To be successful in this role you will be**:

- Approachable
- Cooperative
- Meticulous
- Motivated self-learner
- Proactive
- Self-directed

**Note**:

- A copy of the full job description is available upon request from the UTSC HR Office.

**Closing Date**: 03/29/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services

**Lived Experience Statement

  • Employment Consultant, Employment Services

    1 week ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant** **Employment Services** **Location: Toronto** **1-year contract with Possibility of Extension** ACCES Employment is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 42,000 job seekers each year at seven locations...

  • Employment Consultant, Employment Services

    1 week ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant**: **2 vacancies** **Program: Employment Services**: **Location: Toronto**: **1-year contract with Possibility of Extension** **ACCES Employment** is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 42,000 job seekers...

  • Employment Consultant, Employment Services

    2 weeks ago

    Toronto, Ontario, Canada ACCES Employment Full time

    Employment Consultant Program: Employment Services1-year contract with Possibility of ExtensionLocation: TorontoACCES Employment is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 42,000 job seekers each year at seven locations in the GTA. As...

  • Employment Consultant

    4 weeks ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant** **En Francais Programs** **Location: Toronto (required to be onsite in Toronto at least 1x a week, the other onsite days can be in either Mississauga or Brampton if needed)** **ACCES Employment **is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario...

  • Employment Counsellor

    2 days ago

    Toronto, Canada Times Change Women's Employment Service Full time

    As an agency providing front line service to women, _**only those who are qualified and identify as women will be considered**_ _(reference: Section 24 (1) (a), Special Employment, Ontario Human Rights Code)_ **Responsibilities**: - Perform case management, including assessment, goal setting and the development of action plans with clients; ongoing...

  • Employment Consultant, Healthcare Connections

    3 days ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant**: **Program: Healthcare Connections**: **Contract length: 1 Year with Possibility of Extension**: **Location: North York / Brampton / Toronto**:** ACCES Employment **is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than...

  • Employment Consultant, Healthcare Connections

    3 days ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant** **Program: Healthcare Connections** **Contract length: 1 Year with Possibility of Extension** **Location: North York** ACCES Employment** is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 42,000 job seekers each...

  • Employment Consultant, Connecting Canada

    3 days ago

    Toronto, Canada ACCES Employment Full time

    Employment Consultant Program: Connecting CanadaContract until March 31, 2024 with Possibility of Extension Location: Toronto/North York/Mississauga ACCES Employment is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 42,000 job seekers each...

  • Employment Consultant, Resource

    3 days ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant**: **Program: Resource & Information Centre**: **1-year contract with possibility of Extension** **Location: Toronto**: **ACCES Employment** is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 42,000 job seekers each...

  • Employment Consultant, en Francais Programs

    3 days ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant** **En Francais Programs** **1-year Contract with Possibility of Extension** **Position to start early January 2024** **Location: Toronto** **ACCES Employment **is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario and Canada. ACCES helps more than...

  • Employment Consultant, Resource

    3 days ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant** **Program: Resource & Information Centre** **1-year contract with possibility of Extension** **Location: Toronto ***ACCES Employment** is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 42,000 job seekers each year...

  • Employment Consultant- en Francais Programs

    2 days ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant** **En Francais Programs** **Location: Toronto** **ACCES Employment **is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario and Canada. ACCES helps more than 40,000 job seekers each year at seven locations in the GTA. As a charitable not-for-profit...

  • Employment Consultant, en Francais Programs

    1 week ago

    Toronto, Canada ACCES Employment Full time

    **Employment Consultant** **En Francais Programs** **1-year Contract with Possibility of Extension** **Position to start early February 2024** **Location: Toronto** **ACCES Employmen**t is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario and Canada. ACCES helps more than...

  • Assistant

    1 month ago

    Toronto, Canada Comedy Records Full time

    We’re looking for a part-time (40-50 hours per month) person to work for us in a managerial assistant position for a four month period. **Duties would include**: - Contacting Casting Directors - Setting Meetings - Administrative Assistance - Researching Casting Agencies - Submitting Clients for Auditions - Local Film and TV...

  • Employer Engagement Assistant

    1 month ago

    Toronto, Canada Skills for Change Full time

    _**JOB DESCRIPTION**_ - **JOB CLASSIFICATION**:_ _Assistant, Employer Engagement - _**PROGRAM**:_ _Employer Engagement - _**COMPANY**:_ _Skills for Change - _**LOCATION**:_ _791 St. Clair Ave West, Toronto ON - _**REPORTS TO**:_ _Manager, Employer Engagement, Program Marketing and Communications - _**CONTRACT TYPE**:_ _Permanent (Unionized) - _**HOURS**:_...

  • Membership Records Assistant

    7 days ago

    Toronto, Canada ONT.COLLEGE OF TEACHERS Full time

    **Posting 24-08** **Membership Records Assistant** **Membership Records Unit, Membership Services Department** - Permanent Position, Category 13 - Hiring Range $52,697 - $58,345_ Drawing on your experience in high volume records handling in a modern database environment, you will support the quality and ongoing maintenance of the Member Registry by...

  • Employment Consultant, Project Management for Engineers

    6 days ago

    Toronto, ON, Canada ACCES Employment Full time €58,346

    Employment Consultant Program: Project Management for Engineers Contract until December 20, 2024 Location: North York ACCES Employment is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 56,000 job seekers each year at seven locations in...

  • Employment Consultant, Project Management for Engineers

    7 days ago

    Old Toronto, Canada ACCES Employment Full time

    Employment Consultant Program: Project Management for Engineers Contract until December 20, 2024 Location: North York ACCES Employment is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 56,000 job seekers each year at seven locations in the...

  • Employment Consultant, Project Management for Engineers

    6 days ago

    Toronto, ON, Canada ACCES Employment Full time €58,346

    Project Management for Engineers Contract until December 20, 2024 ACCES helps more than 56,000 job seekers each year at seven locations in the GTA. As a charitable not-for-profit organization, ACCES provides job search services that connect newcomers, jobseekers, youth, women, and refugees to jobs that reflect their skills and experience. Our vision is to...

  • Health Records Assistant

    1 month ago

    Toronto, Canada Health Bound Health Network Full time

    Business Profile: Health Bound Health Network is a network of rehabilitation clinics that is revolutionizing rehabilitation by helping people overcome the challenges of disabling injury, illness or age-related health conditions to live active, healthier, more independent lives. It integrates innovative patient care, groundbreaking research and diverse...