Assistant to CEO/office Administrator

5 months ago


Coquitlam, Canada Ward's Hydraulic Services LTD Full time

We are seeking a skilled **Assistant to CEO/Office Administrator** to join our team. As an **Assistant to CEO**, you will play a crucial role in supporting the CEO with administrative tasks. As an **Office Administrator**, you will need to manage and perform administrative tasks for the business.

**Responsibilities**
- **Assist CEO**: You will need to pay person bills, coordinate and schedule appointments and meetings, and other tasks needed to by the CEO.
- Answer and direct phone calls
- Maintain supplies for office, first aid and eye wash stations
- Prepare and distribute correspondence, memos and reports
- Filing system management
- Booking flights, hotels and drug testing
- Scheduling/Booking employees for courses and training
- Branch Accounting
- Assist in data entry
- Other administrative task

**Requirements and Skills**
- **Communication**: Must be fluent in both oral and written English.
- **Experience**: Strong clerical skills with at least 2-3 years of experience in an administration function.
- **An extreme proficiency in MS Office**: In particular, Word, Excel and Outlook
- **Accuracy and Attention to Detail.**:

- **Data Entry**: Proficiency in data entry and working with spreadsheets.
- **Driver’s License & Car**: Must have a vehicle to do certain administrative tasks.
- **Education**: High school diploma or equivalent.

Salary will be commensurate with experience level.
- Cover Letter indicating interest in the position (PDF)
- Resume (PDF)
- Salary expectations

Only those applicants selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $23.00-$24.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- English not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- administration function.: 3 years (required)

**Language**:

- fluent English. (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person


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