Office Assistant

3 days ago

Coquitlam, Canada Blue Star Projects Full time

We are a local based Restoration/general contracting company operating in the Lower Mainland looking for an Administrative / Office Assistant to be a key part of our team.

To be successful, we are looking for a confident and punctual professional to own their role. We require someone with strong attention to detail skills, ability to multi-task and work with a sense of urgency.

**Job Duties Include but are not limited to the following**:

- Responsible for invoicing and daily tracking routines
- Provide assistance and support to the Managers
- Verify and approve time clock entries
- Maintain and organize files, both physical & digital
- Maintaining and updating databases, contact lists, document files and tracking excel spreadsheets
- Process payroll and maintain accurate records
- Determine and establish office procedures and routines
- Maintaining accounts receivable and payable via Quickbooks Online
- Order office supplies and maintain inventory; maintain overall office cleanliness
- Reconcile accounts and resolve any discrepancies
- Oversee and process cheques; hand written and printed
- Generate reports as needed for management review and financial analysis.
- Assist with HR tasks as needed

**Requirements**:

- Minimum of 2 years experience in office administration or clerical role. Preferably in a Construction setting.
- Excellent written and oral communication skills (Fluent in English)
- Previous experience processing payroll and paying taxes is essential.
- Well organized, detailed/accurate, strong analytical, problem-solving and planning skills with a willingness to learn and take initiative
- Ability to prioritize workload, be proactive, and work independently
- Proficient using Microsoft Office Suite (Outlook, Word, Excel)
- Experience with QuickBooks Online or other accounting software is mandatory.
- Demonstrated high standards of ethics and confidentiality to handle sensitive information
- Excellent interpersonal and customer service skills, polite phone etiquette
- **We thank all applicants for the their interest in this position, however only those who are successful will be contacted.**_

**Working Location**: Our office is located in Port Coquitlam, BC

**Job Type**: Administrative / Office Assistant
**Wage**: $20 - $26 (depending on experience). Extended Health Benefits after 3 months’ probation period.

**Working Days**:
The office hours are 9:00 am to 5:00 pm Monday through Friday.

**Job Types**: Full-time, Permanent

Pay: $23.00-$26.00 per hour

**Benefits**:

- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Coquitlam, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

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