Office Administrator

4 weeks ago

Coquitlam, Canada Sidca Trading Full time

**Job Summary**
Sidca is comprised of a group of companies involved in the forest industry and real estate industry. We are seeking an individual looking for part-time administrative employment. The roll will be diverse, so we are looking for a flexible, self-motivated, detail-oriented individual that has five plus years of administrative experience, general accounting entry experience, and the ability to work individually and or as a team.

**Duties**

**Overseeing commercial properties.**
- Sending out rental schedule updates.
- Preparing operating cost reconciliations.
- Managing bank reconciliations and ledgers.
- Paying operating bills.
- Maintain contracts for services.
- Schedule maintenance and inspections when required.
- Communicate with tenants about upcoming events or disruptions.

**Assisting with administration duties for operating businesses.**

**Accounts Receivable**
- Issue invoices with correct early payment discount amount
- Customer invoices related Sales orders and purchase order to CEO for approval
- Enter customer payments in the system
- Update daily customer payment sheet
- Review AR daily basis
- Collection

**Accounts Payable**
- Match Vendor bills to P.O.
- Add Freight and Customs charges
- Receive product in the system
- Bill payments within the Discounted period
- Setup Wire payments to Vendor for CFO to approve and finalize
- Prepare Cheques
- Mail cheques as per the discount dates
- Scan supporting documents
- K-84 report, monthly

**Other Admin Duties**
- Answer phone
- Bank deposit
- Order office Supplies
- Update Cash Register
- Assist with organization of company events

**Skills**
- Proficiency in administrative tasks with a strong attention to detail.
- Experience with payroll systems and an understanding of basic HR principles is preferred.
- Familiarity with QuickBooks, Excel or similar accounting software is a plus.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong communication skills, both verbal and written, to interact professionally with staff and vendors.
- Ability to work independently as well as collaboratively within a team environment.
- Experience in managing front desk operations or customer service roles is advantageous.

The company offers its employees medical, dental, vision, and life insurance. Employees are required to work at minimum 15 hours per week to qualify for benefits.

**Job Types**: Part-time, Permanent

Pay: $25.00-$35.00 per hour

Expected hours: 15 - 25 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- English (preferred)

Work Location: In person

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