Administrative Assistant

2 weeks ago


Mississauga, Canada Safa and Marwa Islamic School Full time

Safa & Marwa Islamic School is a private not-for profit school in its 27th year of operation. Safa & Marwa School is registered by the Ontario Ministry of Education. We offer a fully accredited program from Junior Kindergarten to Grade 12. We have an excellent working environment supported by a highly dedicated team.

**Employment Requirements**:

- Minimum B.ED.
- Knowledge of the Islamic faith and practice
- Willingness to work in a growing school environment
- Some lifting required (physically able to carry boxes)
- Must own a vehicle and have a valid Ontario Driver's License
- Excellent verbal and written communication skills, with the ability to communicate effectively with diverse stakeholders.
- Demonstrates professionalism, discretion, and confidentiality in handling sensitive information.
- Ability to work collaboratively as part of a team and contribute positively to the school community.

This position offers an exciting opportunity to play a vital role in supporting the administrative functions of our Islamic school and contributing to the education and well-being of our students. If you are passionate about education and dedicated to upholding Islamic values, we encourage you to apply.

**Responsibilities**:

- **Administrative Support**: Provide comprehensive administrative support to the school administration, including scheduling meetings, managing calendars, and handling correspondence.
- **Student Records Management**: Maintain accurate and up-to-date student records, including enrollment, attendance, and academic performance.
- **Communication**: Serve as a liaison between the school, students, parents, and staff, ensuring effective communication channels are established and maintained.
- **Event Coordination**: Assist in the planning and coordination of school events, such as parent-teacher meetings, school assemblies, and community events.
- **Office Management**: Manage the day-to-day operations of the school office, including organizing files, ordering supplies, and maintaining office equipment.
- **Financial Support**: Assist with basic financial tasks, such as processing invoices, tracking expenses, and preparing financial reports.
- **Clerical Duties**: Perform general clerical tasks, such as photocopying, filing, and data entry, to support the efficient operation of the school.
- **Keyholder**:Open/close building, replenish supplies
- **Procurement**:Purchase school supplies, gifts
- **Supply Management**:Inventory, purchasing, documentation. Manage all staff supply requests
- **Inventory**: Maintain inventory for Sports, Uniform, Supplies, Books, Resources, Electronics. Manage storage rooms for all inventory and maintain a checklist with exact location of supplies.
- **Hot Lunch program**:Procure suppliers, manage online orders, prepare food, coordinate distribution, manage bake sales
- **Events**: Work with team, purchase/source all supplies, setup, food/gifts, transportation as needed
- **Printing**:Labels, report cards, school flyers, school letters
- **Arrival/Dismissal Routine**:coordinate student arrival/dismissal from parent vehicles
- **Mailing**:mail out all letters and packages as required
- **Textbook - under Vice Principal's supervision**:distribution, stamping, storage, inventory. Will support VP for teacher resources
- **Scholastics**:newsletter distribution, order management (both campuses)
- **School Entrance**: maintain front school entrance, ensure all plants are watered (elementary campus only)
- **Adherence to Islamic Principles**: Uphold and promote Islamic values and principles in all aspects of work, fostering a positive and respectful school environment.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.
- Safa and Marwa Islamic School is an equal opportunity employer. The Company has policies to support employees with disabilities, including, but not limited to, policies regarding the provision of job accommodations that take into account an employee‘s accessibility needs due to disability._

**Job Types**: Full-time, Fixed term contract
Contract length: 10 months

Pay: $16.55-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift

Work Location: In person

Expected start date: 2024-08-12



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