Administrative Assistant
3 weeks ago
**SUMMARY**:Reporting to the LATS Project Coordinator, the administrative assistant will provide courteous and timely support services to the project with excellent administrative skills, strong sense of ownership, and effective communication. The administrative assistant plays a key support role in pilot testing. The position requires flexibility, problem-solving skills and the ability to learn quickly.
**DUTIES & RESPONSIBILITIES**
- Provide administrative support to the Project Coordinator
- Assist with preparation, logistics and implementation of pilot testing
- Moderate online meetings and workshops
- Provide back-up support for CLBPA Help Desk and OSA Help Desk
- Prepare documents, reports, correspondence and minutes
- Assist with monitoring registrations on the CLBPA training site
- Co-facilitate online certification sessions with assessor groups
- Participate in User Acceptance Testing (UAT) for each sprint defined by IT
- Support team members with creation of training videos, as needed
- Monitor CLBPA Discussion Forum on the training site
- Assist in preparation for Ontario LAC Administrators’ Meeting and Assessors’ Workshops, and attend in-person and online events
- Undertake other duties as assigned by Project Coordinator and/or Project Manager
***QUALIFICATIONS**
- Minimum Grade 12 Education required, post-secondary education is preferred
- Minimum two years of experience in an administrative capacity
- Oral and written fluency in English required
- Ability to provide technical support for online meeting platforms such as Zoom and Teams
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), internet research and databases
- Familiarity with online learning and CMS
- Experience video recording live training videos an asset
- Fluency in French is an asset
- Excellent organizational and time management skills
- Customer-service oriented and able to use good judgement
- Detail-oriented with capacity to see broader project objectives
- Demonstrated ability to prioritize work to meet deadlines in a fast-paced environment
- Adaptable and able to work well in a team environment as well as independently
- Ability to work a flexible schedule depending on project needs
***This position is eligible for hybrid work status.
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